Page | 1 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, July 23, 2024 - 6:00 PM
Mayor
Mark Milberg
Mayor Pro Tempore
Tim O’Connor
Councilmembers
Pat Eklund
Rachel Farac
Susan Wernick
City Manager
Amy Cunningham
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
Page | 2 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1 4th of July Parade Winner Trophy Presentation
C.2. Proclamation - Novato Tree Team
Proclamation
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker. For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
Page | 3 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is a standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety.
G.2. Adopt a resolution calling and giving notice of by-district elections for City Councilmember Districts 1, 3 and 5 in the General Municipal Election to be held on November 5, 2024, requesting the Marin County Board of Supervisors to consolidate the election with any other election and requesting election services by the Marin County Elections Department Staff Contact: Laura McDowall, City Clerk, 899-8986
Staff Report - November 5, 2024, Election Consolidation Attachment 1 - Draft Resolution
G.3. Adopt a resolution appointing Finance Director Carla Carvalho-Degraff as City Treasurer
Staff Contact: Amy Cunningham, City Manager, 899-8900
Staff Report - Appoint City Treasurer
Attachment 1 - Draft Resolution
G.4. Adopt a resolution approving the positions and identifying the persons who serve as trustees for the City of Novato deferred compensation plans American Funds and American Century
Staff contact: Greg Canfield, Management Analyst II, 899-8900 Staff Report - Deferred Comp Trustees
Attachment 1 - Draft Resolution
G.5. Adopt a resolution to authorize the City Manager to negotiate and execute an amendment to maintenance agreement No. 5423 with New Image Landscape Company for landscape maintenance of the Hillside and Wildwood Glen Landscape Assessment Districts to increase the contract amount by $50,735 and for a total not-to-exceed amount of $74,655 for the period between July 1, 2024, and June 30, 2026
Staff contact: Emily Warne, Public Works Management Analyst II, 899-8900 Staff Report - New Image Agreement Amendment
Attachment 1 - Draft Resolution
Attachment 2 - Agreement Amendment
G.6. Adopt a resolution authorizing the City Manager or their designee to execute a technology agreement with 101Voice for 60-months of Enterprise Cloud Voice Over Internet Protocol (VoIP) telephone service, including implementation, new phone hardware, and remote site optimization in the amount of $197,380 using funds in the existing IT operating budget Staff contact: Philip Titus, Senior Information Technology Analyst, 899-8900 Page | 4 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
Staff Report - 101Voice Agreement
Attachment 1 - Draft Resolution
Attachment 2 - 101Voice Hosted Managed VoIP Proposal
G.7. Adopt a resolution approving and authorizing the Mayor to execute the City of Novato’s response to the May 17, 2024, Marin County Civil Grand Jury report titled, “Cyber Preparedness: Are We There Yet?” and submit response to Marin County Grand Jury
Staff contact: Shamin Miller, Chief Information Officer, 899-8900 Staff Report - Grand Jury Response: Cybersecurity
Attachment 1 - Draft Resolution
Attachment 2 - Exhibit A: Draft Response
Attachment 3 - Grand Jury Report - Cybersecurity: Are We There Yet? H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
I. PUBLIC HEARINGS
There are no agenda items.
J. GENERAL BUSINESS
These items include significant and administrative actions of special interest and will usually include a staff presentation and discussion by the Council. They will be acted upon by a separate vote.
J.1. Receive a progress report on the City Council adopted Strategic Plan covering the period of April 1, 2024, through June 30, 2024 Staff contact: Amy Cunningham, City Manager, 899-8900
Staff Report - Strategic Plan Progress Report
Attachment 1 - Progress Report
Attachment 2 - City Council Strategic Plan 2023-2025
Presentation
J.2. Consider adopting a resolution approving an ordinance and calling for, giving notice of, and establishing the policies and procedures for an election on a proposed ballot measure to establish a three-quarter of one percent (0.75%) transactions and use (sales) tax for general government use; and requesting that the County of Marin consolidate such an election with the established election to be held on Tuesday, November 5, 2024, and directing the County of Marin to conduct the election on the City’s behalf, placing a transaction and use (sales) tax measure on the November 5, 2024 General Municipal Election ballot
Staff contact: Amy Cunningham, City Manager, 899-8900
Staff Report – Ballot Measure
Attachment 1 – Frequently Asked Questions
Page | 5 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
Attachment 2 - Resolution
Attachment 3 - Ordinance
Presentation
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards. There are no agenda items.
L. WORK STUDY SESSION
There are no agenda items.
M. ADJOURNMENT
If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of July 23, 2024, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org.
/Laura McDowall/
Laura McDowall, City Clerk