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City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, September 10, 2024 - 6:00 PM
Mayor
Mark Milberg
Mayor Pro Tempore
Tim O’Connor
Councilmembers
Pat Eklund
Rachel Farac
Susan Wernick
City Manager
Amy Cunningham
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Material
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
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The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Proclamation - Lt. Chris Jacob Retirement
Proclamation - Chris Jacob
C.2 Presentation from the Transportation Authority of Marin regarding the progress of the Marin-Sonoma Bike Share Program
Staff contact: Nicholas T. Nguyen, Director of Public Works, 899-8246 Staff Report - Bike Share Program Progress Report
Attachment 1 - Presentation from TAM
Attachment 2 - April 27, 2021 Staff Report and Attachments Attachment 3 - January 11, 2022 Staff Report and Attachments Attachment 4 - Coordination Agreement (Agreement 5201)
Presentation
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
E.1. Farac Proposed Agenda Item - Proposal for Staff to Draft and Implement a Construction Management Plan Process
Farac Proposed Agenda Item - Construction Management Plan E.2 Reports from City Council and City Manager
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker.
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For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is a standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety.
G.2. Adopt ordinance 1718 approving amendments to Novato Municipal Code Chapter V (Development Standards) regarding certain requirements for conversions of rental apartments to condominiums and Chapter XIX (Zoning) addressing affordable housing and density bonus unit calculations, low barrier navigation centers (LBNC) and supportive housing, farmworker housing, and single-room occupancy (SRO) facilities, and finding the amendments to be exempt from additional California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15162 and Section 15061(b)(3) Staff contact: Terri Brown, Assistant City Clerk, 899-8900 Staff Report - Ordinance 1718 Adoption
Attachment 1 - Ordinance 1718
G.3. Adopt a resolution authorizing the City Manager to execute agreements for oncall as-needed municipal engineering, design and construction management services with BKF Engineers, Coastland DCCM, CSW-ST2, Kimley-Horn and Associates, Inc., Pavement Engineering Inc., Schaaf and Wheeler Consulting Engineers, Sidell Pakravan Architects, Verde Design, Inc., and W-Trans for a period not-to-exceed three years in an amount not-to-exceed $1,000,000 per consultant
Staff contact: Elisa Sarlatte, Senior Civil Engineer, 899-8946 Staff Report - On-Call Engineering, Design & Construction Management Agreements Attachment 1 - Draft Resolution
Attachment 2 - Agreement Template
G.4. Adopt a resolution authorizing the City Manager to execute agreements for oncall as-needed maintenance services with the following contractors: ACCO Engineered Systems, DC Construction, Inc., DC Electric Group Inc., Land Revision, Natalini Industries LLC, SkyView Tree Experts Inc., Valentine Corporation, and West Coast Arborists Inc. for a period not-to-exceed three years in an amount not-to-exceed $300,000 per contractor per agreement Staff contact: Elisa Sarlatte, Senior Civil Engineer, 899-8246 Staff Report - On-Call As-Needed Maintenance Agreements Attachment 1 - Draft Resolution
Attachment 2 - Agreement Template
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G.5. Adopt a resolution authorizing the City Manager or their designee to execute an Agreement with the County of Marin, to be implemented through the Marin County Office of Emergency Management (OEM), for emergency services coordination, prevention, preparedness, response, and recovery mitigation efforts of the Marin Operational Area and Political Subdivisions at an annual cost of $15,000
Staff contact: Jim Naugle, Chief of Police, 897-4361
Staff Report - OEM Agreement
Attachment 1 - Draft Resolution
Attachment 2 - Draft Agreement
G.6. Adopt a resolution approving an updated job description of Plan Check Engineer in the Community Development Department and the associated salary schedule Staff contact: Greg Canfield, Management Analyst II, 899-8978 Staff Report - Plan Check Engineer Job Description
Attachment 1 - Draft Resolution
Attachment 2 - Plan Check Engineer Job Description
Attachment 3 - Draft Salary Schedule
G.7. Adopt a resolution authorizing participation in the National Opioid Settlement and authorize the City Manager to execute the related participation agreements Staff contact: Polo Lopez-Carrasco, Accountant II, 899-8900 Staff Report - Participation in Third Opioid Settlement Attachment 1 - Draft Resolution
Attachment 2 - Eligible Opioid Abatement Programs
Attachment 3 - Settlement 1 Resolution
Attachment 4 - Settlement 1 Staff Report
Attachment 5 - Settlement 2 Resolution
Attachment 6 - Settlement 2 Staff Report
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
I. PUBLIC HEARINGS
There are no agenda items.
J. GENERAL BUSINESS
These items include significant and administrative actions of special interest and will usually include a staff presentation and discussion by the Council. They will be enacted upon by a separate vote.
J.1. Consider adopting a resolution to approve the annual investment policy update and provide Staff with investment strategy direction Staff contact: Carla Carvalho-Degraff, Finance Director, 899-8900 Staff Report - Investment Policy Update
Attachment 1 - Draft Resolution
Attachment 2 - Draft Investment Policy - Clean Version
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Attachment 3 - Draft Investment Policy - Redline Version Attachment 4 - CA Gov't Code Permitted Investments
Presentation
J.2. Consider adopting a resolution accepting the Novato Chamber of Commerce Annual Tourism Committee Report for Fiscal Year 2023-2024 and Tourism Budget for Fiscal Year 2024-2025
Staff contact: Jessica Deakyne, Assistant City Manager, 899-8900 Staff Report - Tourism Annual Report
Attachment 1 - Draft Resolution
Attachment 2 - Annual Tourism Committee Report
Presentation
J.3 Consider adopting a resolution accepting the Novato Economic Development Advisory Commission Work Plan for Fiscal Year 2024-2025 Staff contact: Sullina D. Smith, Principal Management Analyst, 899-8900 Staff Report - EDAC Workplan
Attachment 1 - Draft Resolution
Attachment 2 - Draft Workplan
Presentation
J.4 Receive an update on the Community Sponsorship Program for FY 2023-2024 Staff contact: Sullina D. Smith, Principal Management Analyst, 899-8900 Staff Report - Community Sponsorship Program
Attachment 1 - Policy 5.23 - Community Sponsorship Program Attachment 2 - Total Funding Allocations FY 2023-24
Presentation
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
L. WORK STUDY SESSION
M. ADJOURNMENT
If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
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AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of September 10, 2024, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org. /Laura McDowall/
Laura McDowall, City Clerk