Page | 1 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, November 19, 2024 - 6:00 PM
Mayor
Mark Milberg
Mayor Pro Tempore
Tim O’Connor
Councilmembers
Pat Eklund
Rachel Farac
Susan Wernick
City Manager
Amy Cunningham
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
Page | 2 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Presentation - Marin Small Business Development Center Update Presentation
C.2 Proclamation - Small Business Saturday
Small Business Saturday Proclamation
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker. For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
Page | 3 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is a standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety.
G.2. Approve the closed and open session City Council meeting minutes of October 8, 2024
Staff Contact: Laura McDowall, 899-8986
Minutes - October 8, 2024
G.3. Receive and file the Investment Report for Fiscal Year (FY) 2024/25 Quarter 1 Staff contact: Natalie Moline, Accountant II, 899-8900 Staff Report - FY 24-25 Q1 Investment Report Attachment 1 - FY 202425 Qtr. 1 Investment Report
G.4. Adopt a resolution approving plans and specifications and authorizing bid advertisement for the Wooden Streetlight Replacement Project (CIP) #23- 003, and finding that this project is exempt from the requirements of CEQA pursuant to Section 15302, Replacement or Construction
Staff contact: Manijeh Larizadeh, Assistant Engineer, 899-8900 Staff Report - Bahia Streetlight Poles Plans and Specs
Attachment 1 - Draft Resolution
Attachment 2 - Location Map
Attachment 3 - Budget Excerpt
G.5. Adopt a resolution authorizing Public Works staff to apply for the Transportation Authority of Marin Safe Pathways to Schools Capital Funding Grant Staff contact: Gosia Woodfin, Associate Engineer, 899-8900 Staff Report - TAM Safe Pathways to Schools Funding
Attachment 1 - Draft Resolution
Attachment 2 - Large Project Concept
Attachment 3 - Large Project Location Map
Attachment 4 - Small Project Concept
Attachment 5 - Small Project Location Map
G.6. Adopt a resolution authorizing the City Manager, Assistant City Manager(s), and Finance Director to act as the Authorized Agents for the City of Novato in signing state and federal grant applications and other forms related to disaster financial assistance for a period of three (3) years Staff contact: Jose Morales, Deputy Finance Director, 899-8900 Staff Report - Cal OES Authorized Agents
Attachment 1 - Draft Resolution
Attachment 2 - Cal OES 130 Form
G.7. Adopt a resolution approving the positions and identifying the persons who serve as trustees for the City of Novato deferred compensation plans American Funds and American Century
Staff contact: Eva Hilliard, Chief People Officer, 899-8900 Page | 4 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
Staff Report - Deferred Comp Plan Trustees
Attachment 1 - Draft Resolution
G.8. Adopt a resolution authorizing the City Manager or their designee to execute Amendment No. 1 to Agreement 5534, extending the services provided by Municipal Resource Group, LLC (MRG) for continued assistance with the Public Works Department for an amount of $62,400, bringing the total contract amount not to exceed $122,290
Staff contact: Stacey Hoggan, Management Analyst I, 899-8900 Staff Report - MRG Contract Amendment
Attachment 1 - Draft Resolution
Attachment 2 - Draft Amendment
Attachment 3 - Scope of Work/Cost Document
G.9. Adopt a resolution awarding the construction contract for the replacement of the play area at Josef Hoog Park as part of the Hoog Park Playground and Accessibility Enhancements Project, CIP Project Number 17 004, for the base bid plus Bid Alternate 1 in the total amount of $270,087.17 to G&G Builders, Inc. as the lowest responsible bidder, and authorize the City Manager to execute the construction contract
Staff contact: Elisa Sarlatte, Senior Civil Engineer, 899-8900 Staff Report - Hoog Park Construction Contract
Attachment 1 - Draft Resolution
Attachment 2 - Bid Abstract
Attachment 3 - Project Location Map
Attachment 4 - CIP FY 24/25 Budget Excerpt
G.10. Receive a progress report on the third quarter of 2024 of the Council adopted Strategic Plan
Staff contact: Amy Cunningham, City Manager, 899-8900
Staff Report - Strategic Plan Progress Report
Attachment 1 - Progress Report
G.11. Adopt a resolution amending the Fiscal Year (FY) 2024/25 Operating and Capital Improvement Program budget (Resolution 2024-055) in the amount of $898,308 for the final allocation of American Rescue Plan Act (ARPA) funds and authorize City Manager to execute necessary budget amendments and contract amendments to encumber funds
Staff contact: Carla Carvalho-DeGraff, Finance Director, 899-8900 Staff Report - ARPA Funding Allocations
Attachment 1 - Draft Resolution
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
Page | 5 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
I. PUBLIC HEARINGS
Public Hearings are announced and advertised in advance to allow interested persons to make comments for, against, or otherwise, regarding a proposed project or decision. Anyone who challenges any hearing matter in court may be limited to only those issues raised at the public hearing described therein, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
I.1. Consider completing the annual assessment process for the Downtown Novato Business Improvement District (BID) in partnership with the Downtown Novato Business Association (DNBA) by:
1. Holding a public hearing; and
2. Adopting a resolution confirming the DNBA/BID 2024 Annual Report and 2025 Budget, thereby authorizing the levy and collection of assessments within the Downtown Novato Business Improvement District for calendar year 2025
Staff contact: Jessica Deakyne, Assistant City Manager, 899-8900 Staff Report - Annual BID Assessment
Attachment 1 - Draft Resolution
Attachment 2 - DNBA-BID Annual Report Mailer
I.2 Hold a public hearing and consider adopting a resolution amending the 2022 City of Novato Master Fee Schedule
Staff contact: Clare Hartman, Community Development Director, 899-8900 Staff Report - Master Fee Schedule Update
Attachment 1 - Draft Resolution
Attachment 2 - Exhibit A - Master Fee Schedule
Attachment 3 - Attachment to Exhibit A - Fee Illustration Attachment 4 - Master Fee Schedule Redline Revisions
Attachment 5 - Cost of Service Model Report
Presentation
J. GENERAL BUSINESS
These items include significant and administrative actions of special interest and will usually include a staff presentation and discussion by the Council. They will be enacted upon by a separate vote.
J.1. Consider adopting a resolution authorizing the City Manager or their designee to execute an agreement with The Petaluma People Services Center for a five-year pilot alternative response program, Specialized Assistance for Everyone (SAFE), in the amount of $548,713 for Fiscal Year 2024/25
Staff contact: Jessica Deakyne, Assistant City Manager, 899-8900 Staff Report - SAFE Contract
Attachment 1 - Draft Resolution
Presentation
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
Page | 6 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
L. WORK STUDY SESSION
M. ADJOURNMENT
If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of November 19, 2024, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org. /Laura McDowall/
Laura McDowall, City Clerk