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City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, February 11, 2025 - 6:00 PM
Mayor
Tim O’Connor
Mayor Pro Tempore
Rachel Farac
Councilmembers
Pat Eklund
Kevin Jacobs
Mark Milberg
City Manager
Amy Cunningham
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
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The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Sustainability Dashboard Presentation
Presentation
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker. For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is a standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety.
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G.2. Approve the City Council closed session, workshop and open session meeting minutes of January 14, 2025
Staff contact: Laura McDowall, City Clerk, 899-8986
Minutes - January 14, 2025
G.3. Approve the City Council Special Meeting Minutes of January 22, 2025 Staff contact: Laura McDowall, City Clerk, 899-8986
Minutes - January 22, 2025
G.4. Adopt a resolution approving an amendment to the agreement with Municipal Resource Group, LLC (MRG) in the amount of $15,000 for continued ad hoc assistance with the Human Resources Division (HR), for a total contract amount not to exceed $109,500
Staff contact: Eva Hilliard, Chief People Officer, 899-8900 Staff Report - MRG Agreement Amendment
Attachment 1 - Draft Resolution
Attachment 2 - Scope of Work
Attachment 3 - Draft Amendment
G.5. Adopt a resolution approving plans and specifications and authorizing bid advertisement for the roof replacement projects at the Margaret Todd Senior Center (CIP #19-006) and Downtown Recreation Center/Gymnastics Center (CIP #24-004) and finding that the projects are exempt from the requirements of CEQA pursuant to section 15302, replacement or construction Staff contact: Emily Warne, Management Analyst II, 899-8900 Staff Report - MTSC & DRC Roof Replacement Plans & Specs Attachment 1 - Draft Resolution
Attachment 2 - Plans & Specifications
G.6. Approve the Fiscal Year (FY) 2025/26 budget calendar listing public meeting dates for the upcoming budget development process
Staff contact: Jennifer Maldonado, Principal Analyst, 899-8900 Staff Report - FY 25-26 Budget Calendar
Attachment 1 - Proposed FY 2025/26 Budget Calendar
G.7. Receive and file the Investment Report for Fiscal Year (FY) 2024/25 Quarter 2 Staff contact: Natalie Moline, Accountant II, 899-8900
Staff Report - FY 24-25 Q2 Investment Report
Attachment 1 - Investment Report
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
I. PUBLIC HEARINGS
There are no agenda items.
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J. GENERAL BUSINESS
These items include significant and administrative actions of special interest and will usually include a staff presentation and discussion by the Council. They will be acted upon by a separate vote.
J.1. Consider adopting a resolution approving the permanent closure of the Temporary Camp in Lee Gerner Park previously required by the terms of a 2022 Settlement Agreement between the Marin County Homeless Union and the City of Novato; and consider adopting a resolution authorizing the City Manager or their designee to execute an agreement with Integrity Construction Maintenance Inc. in the amount of $83,942.16 for construction services at Lee Gerner Park and find that the approval thereof is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to CEQA guidelines sections 15269(b) and 15301-15304 Staff contact: Amy Cunningham, City Manager, 899-8900
Staff Report - Lee Gerner Park
Attachment 1 - Settlement Agreement
Attachment 2 - Lee Gerner Park Temporary Camp Background Attachment 3 - Draft Resolution Authorizing Permanent Closure of Temporary Camp Attachment 4 - Draft Resolution for Construction Services J.2. Consider providing direction to staff regarding “motions to reconsider” and whether to amend the Council Policy Manual or use existing procedures to suspend the rules
Staff Contact: Gary Bell, City Attorney, 899-8900
Staff Report - Motion to Reconsider
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
L. WORK STUDY SESSION
L.1. Receive a presentation, conduct a study session on Commercial Cannabis Retail Storefronts and consider providing direction to staff to further Goal #20 in the Novato City Council Strategic Plan for July 1, 2023, to June 30, 2025, which states “Consider allowing licenses for Commercial Cannabis Storefront Retail”
Staff contact: Clare Hartman, Community Development Director, 899-8900 Staff Report - Cannabis Storefront Retail
Attachment 1 - Cannabis Process Guidelines
Attachment 2 - Cannabis Licensing Ordinance
Attachment 3 - Cannabis Zoning Ordinance
Attachment 4 - Cannabis Zoning Amendments
Attachment 5 - 2021 RFP for Cannabis Businesses
Attachment 6 - 2022 RFP for Non-Retail Storefronts
Attachment 7 - Draft Potential Cannabis Retail Map City-Wide Page | 5 Phone No. (415) 899-8900
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Attachment 8 - Draft Potential Cannabis Retail Map Downtown Attachment 9 - Presentation
M. ADJOURNMENT
Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of February 11, 2025, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org. /Laura McDowall/
Laura McDowall, City Clerk