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City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, June 10, 2025 - 6:00 PM
Mayor
Tim O’Connor
Mayor Pro Tempore
Rachel Farac
Councilmembers
Pat Eklund
Kevin Jacobs
Mark Milberg
City Manager
Amy Cunningham
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
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The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Pride Month Proclamation
Pride Month 2025
C.2. Pet Inclusive Novato Presentation
C.3. Receive a presentation from the Age + Disability Friendly Novato Steering Committee on the 2025-2028 Age + Disability Friendly Novato Action Plan Staff Report - Age and Disability Friendly Action Plan
Presentation
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker. For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
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G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is a standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety.
G.2. Approve the open and closed session meeting minutes of May 13, 2025 Staff Contact: Laura McDowall, City Clerk, 899-8986
Minutes - May 13, 2025
G.3. Approve the City Council meeting minutes May 20, 2025 Staff Contact: Laura McDowall, City Clerk, 899-8986
Minutes - May 20, 2025
G.4. Receive and file the list of upcoming and to be determined City Council agenda items for the second quarter of 2025
Staff contact: Laura McDowall, City Clerk, 899-8986
Staff Report - Second Quarter Agenda Item Review
Attachment 1 - Tentative Agenda Item and TBD List
G.5. Consider accepting the work as complete and authorizing the City Manager to sign the Notice of Completion to Replace Wooden Streetlight Poles, CIP Project No. 23-003
Staff contact: Manijeh Larizadeh, Assistant Engineer, 899-8900 Staff Report - Bahia Streetlight Poles NOC
Attachment 1 - Notice of Completion
Attachment 2 - Location Map
Attachment 3 - Budget Excerpt
G.6. Adopt a resolution authorizing the City Manager to approve the annual renewal of the contract for the Microsoft subscription for a 3-year contract for Microsoft Office 365 with a cost $80,000 per year, plus a 15% contingency in each subsequent year for additional licenses and future Microsoft technology initiatives
Staff contact: Shamin Miller, Chief Information Officer, 899-8900 Staff Report - Microsoft Renewal
Attachment 1 - Draft Resolution
Attachment 2 - Renewal Agreement
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G.7. Adopt a resolution authorizing the City Manager to approve the Second Amendment to Agreement No. 4907 with Hinderliter De Llamas & Associates (HdL), consolidating short-term rental (STR) management services into the existing agreement for business license and transient occupancy tax (TOT) administration
Staff contact: Carla Carvahlo-DeGraff, Finance Director, 899-8900 HdL Agreement Amendment
Attachment 1 - Draft Resolution
Attachment 2 - Draft Agreement Amendment
G.8. Adopt a resolution authorizing the City Manager to execute a professional services agreement with Schaaf and Wheeler to develop plans, specifications and estimate for the large trash capture device at Olive Avenue in the amount of $288,583
Staff contact: Manijeh Larizadeh, Assistant Engineer, 899-8900 Staff Report - Schaaf and Wheeler Agreement
Attachment 1 - Draft Resolution
Attachment 2 - Schaaf & Wheeler Proposal
Attachment 3 - Budget Excerpt
G.9. Receive and file the progress report on the first quarter 2025 of the Council adopted Strategic Plan
Staff contact: Amy Cunningham, City Manager, 899-8900
Staff Report - Strategic Plan Progress Report
Attachment 1 - Strategic Plan Updates through March 31, 2025 Attachment 2 - City Council Strategic Plan 2023 - 2025
G.10. Adopt a resolution accepting the work as complete and authorizing the City Manager or her designee to sign the Notice of Completion for the Replacement of the Play Area at Josef Hoog Park as part of the Hoog Park Playground and Accessibility Enhancements Project CIP No. 17 004 Staff contact: Elisa Sarlatte, Senior Engineer, 899-8900 Staff Report - Hoog Park Notice of Completion
Attachment 1 - Draft Resolution
Attachment 2 - Notice of Completion
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
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I. PUBLIC HEARINGS
Public Hearings are announced and advertised in advance to allow interested persons to make comments for, against, or otherwise, regarding a proposed project or decision. Anyone who challenges any hearing matter in court may be limited to only those issues raised at the public hearing described therein, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
I.1. Appeal of Declaration of a Public Nuisance
Paolo Franzi; 500 Canyon Road (APN 146-200-40)
Code Enforcement Case: CE-C23-0182
Conduct a public hearing to consider an appeal of the Housing, Zoning, and Building Codes Appeals Board’s decision to find certain conditions at 500 Canyon Road to be in violation of the California Building Code and Novato Municipal Code and declaring such violations to be a public nuisance, and possibly adopt a resolution approving the Board’s decision Staff contact: Steve Marshall, Deputy Director of Community Development, 899-8989 Staff Report - 500 Canyon Appeal
Attachment 1 - Draft Resolution
Attachment 2 - Notice of Appeal - Brekhus Law Partners
Attachment 3 - Board Staff Report - July 30, 2024
Attachment 4 - Board Staff Report Attachment 1
Attachment 5 - Appeals Board PowerPoint Presentation
Attachment 6 - Board Hearing Draft Minutes
Attachment 7 - Board Order July 31, 2024
Attachment 8 - Resident Statement Feb 3, 2025
Attachment 9 - Resident Commercial Vehicle Log
Attachment 10 - Resident Photograph
Presentation
I.2. Hold a budget hearing, receive public comment on the Fiscal Year (FY) 2025/26 Preliminary Operating and Capital Improvement Budgets, and provide any final direction to Staff. A resolution for adoption of the Operating and Capital Budgets will be presented to the City Council on June 24, 2025
Staff contact: Carla Carvalho-DeGraff, Finance Director, 899-8900 Staff Report - Budget Public Hearing
Attachment 1 - Draft Budget Document
Attachment 2 - CIP Revenue Projections
Attachment 3 - New CIP Projects
Attachment 4 - Ongoing CIP Projects with New Funding
Attachment 5 - CIP Funding Sources
Attachment 6 - CIP Fund Reallocations and Closeouts
Attachment 7 - Draft Capital Improvement Program
Attachment 8 - Draft MVMCC Operating Budget
Attachment 9 - Draft MVMCC CIP Budget
Attachment 10 - Fund Balance Projections FY 24-25 and FY 25-26 Presentation
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J. GENERAL BUSINESS
There are no agenda items.
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards. There are no agenda items.
L. WORK STUDY SESSION
There are no agenda items.
M. ADJOURNMENT
Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of June 10, 2025, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org.
/Laura McDowall/
Laura McDowall, City Clerk