CITY CITY OF OAKDALECITY COUNCIL
REGULAR MEETING MINUTES
9002 City Council Chambers
277 North Second Avenue
Oakdale, CA 95361
Monday, March 18, 2024 7:00 PM City Council Chambers
1. CALL TO ORDER:
Mayor Barios called the meeting to order at 7:00 p.m.
2. COUNCIL MEMBERS PRESENT/ABSENT:
Present: Mayor Cherilyn Bairos
Mayor Pro Tem Christopher Smith
Council Member Bob Amaral
Council Member Fred Smith
Council Member Kayleigh Gilbert
Staff Present: City Attorney Tom Hallinan
Finance Director Albert Avila
Public Services Director Jeff Gravel
Chief of Police Jerry Ramar
Council Services Manager/Deputy City Clerk Colleen Andersen
3. Pledge of Allegiance
Mayor Bairos led the pledge of allegiance.
Invocation
Pastor Ryan Poling with The River Christian Community offered the invocation.
Presentations/Acknowledgements
5.1 Recognizing Valley Oak School of Dance - Disney Imagination Campus Program Participants.
Mayor Bairos and the Members of the City Council recognized the Valley Oak School of Dance.
6. Additions/Deletions
None.
Public Comments
Mayor Bairos opened Public Comment. The following spoke during Public Comment:
Bill Johnson, Veterans Advisory Commission Meeting this Monday, March 25t. 5:30 p.m. at the City Council Chambers.
Oakdale Sober Grad Committee, looking to raise funds for this years event.
There being no further public comment, Mayor Bairos closed the Public Comment period.
8. Appointment to Boards, Commissions, Committees
9. City Council Consent Agenda
"Cowboy Capital of the World"
CITY OF OAKDALE
CITY COUNCIL REGULAR MEETING MINUTES
Monday, March 18, 2024
Next City Council Resolution: 2024-019 Next Ordinance: 1287 The consent agenda is comprised of Items 9.1 through 9.7. Unless there is discussion by a member of the audience/Council they may be approved in one motion.
9.1 Approve the Regular City Council Meeting Minutes of March 4, 2024.
9.2 Receive and file the Warrant List for the period February 28, 2024 - March 12, 2024.
9.3 Waive all readings of Ordinances and Resolutions, except by Title.
9.4 Adopt a Resolution Authorizing the City Manager to Execute an Amendment to Loan Agreement between the City of Oakdale and the Oakdale Senior Housing Limited Partnership.
9.5 Adopt a Resolution Partially Accepting the D Street Interim Improvements and Authorizing the Filing of a Notice of Completion.
9.6 Adopt a Resolution Authorizing the Chief of Police or his Designee to Enter into a Memorandum of Understanding with the Oakdale Saddle Club.
9.7 Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Ross F. Carroll for Installation of an ADA Compliant Parking Stall in the North Third Avenue and East D Street Parking Lot in the Amount of $24,446.00 with a 10% Construction Contingency of $2,500.00 for a Total Project Cost of $26,946.00 Funded by Measure L Fund 222.
Council Member Amaral stated he had questions related to the loan amendment. City Staff responded to questions from Council Member Amaral related to Item 9.4.
City Manager Whitemyer stated he would like to pull Item 9.7 for discussion.
Public Services Director Gravel provided a summary of the report and the need of Bistro 120. With this change no action will be taken on 9.7.
MOTION
To approve the City of Oakdale City Council March 18, 2024, Consent Agenda Items
9.1 through 9.6.
Moved by Mayor Pro Tem Smith, and seconded by Council Member Smith and PASSED this 18'h day of March 2024, by the following vote:
AYES: COUNCIL MEMBERS: C. Smith, F. Smith, Gilbert, Amaral, Bairos (5) NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None (0)
ABSTAINED: COUNCIL MEMBERS:None (0)
Motion carried 5/0 by City Council roll call vote.
10. Public Hearings
11. Staff Reports
CITY OF OAKDALE
CITY COUNCIL REGULAR MEETING MINUTES
Monday, March 18, 2024
Next City Council Resolution: 2024-019 Next Ordinance: 1287
11.1 Consider a Resolution Authorizing the Olive Street Utility and Surface Improvement Project, Filing of a Notice of Completion and Charging Liquidated Damages for Construction Delays Beyond that in the Construction Agreement.
Public Services Director Gravel provided a PowerPoint Presentation.
Staff responded to questions from the City Council.
Mayor Bairos opened the item for public comment.
Dennis Rolfe, Rolfe Construction
With no further public comment, Mayor Bairos brought the item back to the City Council and asked for a motion to be made on this item.
MOTION
Adopt City Council Resolution 2024-022, authorizing the Olive Street Utility and Surface Improvement Project, filing of a Notice of Completion and charging liquidated damages in the amount of $140,000 for construction delays beyond that in the construction agreement.
Moved by Council Member Smith, and seconded by Council Member Amaral and the motion FAILED by the following vote:
AYES: COUNCIL MEMBERS: F. Smith, Amaral (2)
NOES: COUNCIL MEMBERS: Gilbert, C. Smith, Bairos (3)
ABSENT: COUNCIL MEMBERS: None (0)
ABSTAINED: COUNCIL MEMBERS:None 0)
MOTION
Adopt City Council Resolution 2024-022, authorizing the Olive Street Utility and Surface Improvement Project, filing of a Notice of Completion and charging liquidated damages in the amount of $160,000 for construction delays beyond that in the construction agreement.
Moved by Council Mayor Pro Tem Smith, and seconded by Council Member Gilbert and PASSED AND ADOPTED this 18 day of March 2024, by the following vote:
AYES: COUNCIL MEMBERS: C. Smith, Gilbert, Amaral, Bairos (4) NOES: COUNCIL MEMBERS: F. Smith (1)
ABSENT: COUNCIL MEMBERS: None (0)
ABSTAINED: COUNCIL MEMBERS:None (0)
Motion carried 4/1 by City Council roll call vote.
11.2 Consider a Resolution Approving the Fiscal Year 2023-2024 Mid-Year Budget.
City Manager Whitemyer provided a PowerPoint Presentation.
CITY OF OAKDALE
CITY COUNCIL REGULAR MEETING MINUTES
Monday, March 18, 2024
Next City Council Resolution: 2024-019 Next Ordinance: 1287 Staff responded to questions from the City Council.
Mayor Bairos opened the item for public comment. With no public comment, Mayor Bairos brought the item back to the City Council and asked for a motion to be made on this item.
MOTION
Adopt City Council Resolution 2024-023, approving the Fiscal Year 2023-2024 Mid-Year Budget.
Moved by Mayor Pro Tem Smith, and seconded by Council Member Smith and PASSED AND ADOPTED this 18" day of March 2024, by the following vote:
AYES: COUNCIL MEMBERS: C. Smith, F. Smith, Amaral, Gilbert, Bairos (5) NOES: COUNCIL MEMBERS: None (0)
ABSENT: COUNCIL MEMBERS: None (0)
ABSTAINED: COUNCIL MEMBERS:None (0)
Motion carried 5/0 by City Council roll call vote.
11.3 Consider a Resolution Authorizing the Purchase of a. Turfco CR-15 Top Dresser from Belkorp Ag, LLC in the Amount of $43,571.98 to be Funded by Parks Replacement Fund 549 and Cal Recycle SB 1383 Local Assistance Grant Program.
Public Works Superintendent Roberts provided a PowerPoint Presentation.
Mayor Bairos opened the item for public comment. With no public comment, Mayor Bairos brought the item back to the City Council and asked for a motion to be made on this item.
MOTION
Adopt City Council Resolution 2024-024, authorizing the purchase of a Turfco CR-15 Top Dresser from Belkorp Ag, LLC in the amount of $43,571.98 to be funded by Parks Replacement Fund 549 and Cal Recycle SB 1383 Local Assistance Grant Program.
Moved by Mayor Pro Tem Smith, and seconded by Council Member Gilbert and PASSED AND ADOPTED this 18th day of March 2024, by the following vote:
AYES: COUNCIL MEMBERS: C. Smith, Gilbert, F. Smith, Amaral, Bairos (5) NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None (0)
ABSTAINED: COUNCIL MEMBERS:None (0)
Motion carried 5/0 by City Council roll call vote.
11.4 Consider a Resolution Authorizing Staff to Enter into a Contract with HigherGround Live911 for Three Years, with the First Year Being $7,380 and Each Subsequent Year Being $6,000 for a Total of $19,380 Using Funds from the Contract Service Account 110-2110-425003.
CITY OF OAKDALE
CITY COUNCIL REGULAR MEETING MINUTES
Monday, March 18, 2024
Next City Council Resolution: 2024-019 Next Ordinance: 1287 Chief Ramar provided a PowerPoint Presentation.
Staff responded to questions from the City Council.
Mayor Bairos opened the item for public comment. With no public comment, Mayor Bairos brought the item back to the City Council and asked for a motion to be made on this item.
MOTION
Adopt Resolution 2024-025, authorizing Staff to enter into a contract with HigherGround Live911 for three years, with the first year being $7,380 and each subsequent year being $6,000 for a total of $19,380 using funds from the Contract Service Account 110-2110-425003.
Moved by Council Member Smith, and seconded by Mayor Pro Tem Smith and PASSED AND ADOPTED this 18'h day of March 2024, by the following vote:
AYES: COUNCIL MEMBERS: C. Smith, F. Smith, Gilbert, Amaral, Bairos (5) NOES: COUNCIL MEMBERS: None 0)
ABSENT: COUNCIL MEMBERS: None 0)
ABSTAINED: COUNCIL MEMBERS:None (0)
Motion carried 5/0 by City Council roll call vote.
11.5 Consider a Resolution Establishing a New Public Services Position Titled Capital Projects Manager.
City Manager Whitemyer provided a PowerPoint Presentation.
Staff responded to questions from the City Council.
Mayor Bairos opened the item for public comment. With no public comment, Mayor Bairos brought the item back to the City Council and asked for a motion to be made on this item.
MOTION
Adopt Resolution 2024-026, establishing a new Public Services Position titled Capital Project Manager.
Moved by Council Member Gilbert, and seconded by Mayor Pro Tem Smith and PASSED AND ADOPTED this 18' day of March 2024, by the following vote:
AYES: COUNCIL MEMBERS: Gilbert, C. Smith, F. Smith, Bairos (4) NOES: COUNCIL MEMBERS: Amaral (1)
ABSENT: COUNCIL MEMBERS: None (0)
ABSTAINED: COUNCIL MEMBERS:None (0)
Motion carried 4/1 by City Council roll call vote.
CITY OF OAKDALE
CITY COUNCIL REGULAR MEETING MINUTES
Monday, March 18, 2024
Next City Council Resolution: 2024-019 Next Ordinance: 1287
11.6 Consider a Resolution Authorizing the City Manager to Enter into a Service Agreement with GoTo Connect to Provide the City with a New Phone System for an Annual Amount not to Exceed $12,000 and Authorize Mid-Valley IT to Configure and Set Up the Phone System for the One-Time Amount of $5,700.
•City Manager Whitemyer provided a PowerPoint Presentation.
Staff responded to questions from the City Council.
Mayor Pro Tem Smith stated he has used these phones and was very dissatisfied with the phones.
No action taken. City Manager Whitemyer stated he would look into other options and bring back to the City Council.
11.7 Consider a Resolution Authorizing the City Manager to Execute a Contract with George Reed, Inc. for the Construction of the Greger Sports Park in the Amount of $5,845,526; Public Restroom Company in the Amount of $377,052 and a Contingency in the Amount of $584,522 for a Total Cost of $6,807,124 to be Funded by Parks Capital Facilities Fund 343 in the Amount of $4,750,124, Parks Replacement Fund 549 in the Amount of $250,000 and ARPA Fund 239 in the Amount of $1,807,000.
Management Analyst McDonald provided a PowerPoint Presentation.
Staff responded to questions from the City Council.
Mayor Bairos opened the item for public comment.
Bill Johnson
With no further public comment, Mayor Bairos brought the item back to the City Council and asked for a motion to be made on this item.
MOTION
Adopt Resolution 2024-027, authorizing the City Manager to execute a contract with George Reed, Inc. for the construction of the Greger Sports Park in the amount of $5,845,526; Public Restroom Company in the amount of $377,052 and a contingency in the amount of $584,522 for a total cost of $6,807,124 to be funded by Parks Capital Facilities Fund 343 in the amount of $4,750,124, Parks Replacement Fund 549 in the Amount of $250,000 and ARPA Fund 239 in the amount of $1,807,000.
Moved by Mayor Pro Tem Smith, and seconded by Council Member Smith and PASSED AND ADOPTED this 18th day of March 2024, by the following vote:
AYES: COUNCIL MEMBERS: C. Smith, Gilbert, F. Smith, Amaral, Bairos (5) NOES: COUNCIL MEMBERS: None (0)
ABSENT: COUNCIL MEMBERS: (0)
ABSTAINED: COUNCIL MEMBERS:None (0)
Motion carried 5/0 by City Council roll call vote.
CITY OF OAKDALE
CITY COUNCIL REGULAR MEETING MINUTES
Monday, March 18, 2024
Next City Council Resolution: 2024-019 Next Ordinance: 1287
12. City Manager's Report
12.1 March Department Reports
City Manager Whitemyer reported that Department Repoits are in the Agenda Packet for review.
13. City Council Items
Mayor Pro Tem Smith thanked the Lions. Club for the Pancake Breakfast and Troop 43 for being the wait staff.
Council Member Gilbert announced the following:
• April 27" Oakdale Soroptimist Motor Madness
• April 2na Coffee with a Cop at Scotty's Donuts
Mayor Bairos announced the following:
• Thanked Oakdale Baseball Associate for a great opening day. • Oakdale High School Sports Boosters Annual Dinner April 23rd
15. Adjournment
The next Regular meeting of the Oakdale City Council will be held April 1, 2024 at 7:00 p.m. in the Council Chambers. There being no further business, Mayor Bairos adjourned the meeting at 9:20 p.m.
ATTEST: APPROVED
Colleen Andssen Yubans
Colleen Andersen, Deputy City Clerk