Revised by the Council at its January 18,2022 Council meeting Approved as to Form and Legality
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RESOLUTION NO. C.M.S.
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RESOLUTION WAIVING THE CITY’S SMALL-VERY SMALL LOCAL
BUSINESS ENTERPRISE PARTICIPATION REQUIREMENT AND
AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATE AND
AWARD A PROFESSIONAL SERVICES AGREEMENT TO EMC
RESEARCH, INC. IN AN AMOUNT NOT TO EXCEED TWO HUNDRED
THOUSAND DOLLARS ($200,000.00) FOR POLLING SERVICES
WHEREAS, the City of Oakland (City) is in need of a polling consultant to provide polling services, data analysis and report services, and community engagement services for the City in anticipation of potential 2022 revenue ballot measures where the City may request voter approval to support any or all services including transportation, infrastructure, affordable housing, public safety, library, and a progressive business tax structure; and WHEREAS, Oakland Municipal Code (OMC) 2.04.040.B requires the City Administrator to conduct an Request for Proposals/Qualifications (RFP/Q) for professional services contracts; and
WHEREAS, on October 29, 2021, the City issued a RFP/Q for a consultant to provide polling services, data analysis and report services, ballot measure development, and community engagement strategy services and received two (2) proposals; and WHEREAS, the two (2) proposals were evaluated by a panel of professionals and determined that both proposals were non-responsive to at least one major service area indicated in the scope of services; and
WHEREAS, on November 26, 2021, the City re-advertised the RFP/Q and received one (1) resubmitted proposal and one (1) additional proposal. Both proposals were evaluated by the panel and based on the panel’s evaluation and contract requirements, EMC Research Services, Inc. and Clifford Moss was recommended as the most qualified consultant to perform the services; and
WHEREAS, on May 17, 2021, City Council adopted Ordinance No. 13647 C.M.S that amended the Local and Small Local Business Enterprise Program; and WHEREAS, the Department of Workforce & Employment Standards (DWES) evaluated both proposals for compliance for the 50% Local and Small Local Business Enterprise program (L/SLBE) participation requirement and deemed both firms were non-responsive; and WHEREAS, Part III.2.3 of the L/SLBE requires that the SLBE certification must be valid an in place 12 months prior to the closing date of a competitive process; and WHEREAS, Clifford Moss, the sub-consultant under prime consultant EMC Research, Inc. SLBE’s certification expired on October 31, 2021 and Clifford Moss is currently seeking recertification as an SLBE with DWES; and
WHEREAS, the City Administrator has determined that as a result of conducting two competitive RFP/Q processes in the latter part of last year, there is limited availability of consultants who perform the type of consulting work needed for this contract; and WHEREAS, the Council may waive the City’s SLBE requirements for professional services due to limited availability pursuant to Part I of Oakland’s Local and Small Local Business Enterprise Program guidelines adopted by under Ordinance No. 13647 C.M.S; and WHEREAS, the City Administrator recommends that the SLBE requirements be waived for this contract because EMC Research, Inc. is considered the best and most qualified respondent to the RFP who will be able to provide the services listed in the scope of work in the RFP including polling, data analysis, ballot measure development, and community outreach; and WHEREAS, the City Administrator has determined that this contract is for services of a professional, scientific, or technical and temporary nature; and WHEREAS, the City Administrator has determined that this contract shall not result in the loss of employment or salary by any person having permanent status in the competitive service; and
WHEREAS, funds are available for this Agreement in the City Administrator’s org (02111), General Purpose Fund (1010) and Grant Clearing Fund (7760), administrative project (1000002), and elections & political compliance program (IP15); now, therefore, be it RESOLVED: That, for the foregoing reasons, City Council finds and determines that it is in the City’s best interest to waive the L/SLBE requirements, and so waives the requirements, and authorizes the City Administrator to negotiate and, if such negotiations are successful, award a professional services agreement to EMC Research, Inc. for polling services in an amount not to exceed two hundred thousand dollars ($200,000.00); and be it 2 FURTHER RESOLVED: That based on the information above, the contract is of a professional, technical and temporary nature and will not result in the loss of employment or salary by any person having permanent status in the competitive process; and be it FURTHER RESOLVED: That the Council President shall work with the City Administrator and EMC Research, Inc. to determine which potential 2022 revenue ballot measures to poll and to develop the polling questions; and be it.
FURTHER RESOLVED: That prior to execution, the professional services agreement authorized by this resolution shall be reviewed and approved for form and legality by the City Attorney and placed on file in the Office of the City Clerk.
JAN 18 2022IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, KALB, KAPLAN, TAYLOR, THAO AND
PRESIDENT FORTUNATO BAS —
NOES - g
ABSENT-. I
ABSTENTION- /y
ATTEST:
/ ASHAREED
City Clerk and Clerk of the Council of the
City of Oakland, California
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