City Council
January 18, 2022
RECOMMENDATION
AGENDA REPORT
Staff Recommends That The City Council:
Adopt A Resolution Authorizing the City Administrator To Award And Execute Five Professional Services Agreements For On-Call Engineering Services With Acumen Building Enterprise, Inc; BKF Engineers; Kimley-Horn and Associates, Inc.; NCE; and Wood-Rodgers, Inc. Each In The Amount Of One Million, Five Hundred Thousand Dollars ($1,500,000).
EXECUTIVE SUMMARY
Approval of this proposed resolution will authorize the City Administrator to award and execute five professional services agreements for on-call engineering services for paving projects with Acumen Building Enterprise, Inc.; BKF Engineers, Kimley-Horn and Associates, Inc.; NCE, and Wood-Rodgers, Inc., in the amount of $1,500,000 each for a period of three years. These agreements are needed to provide on-call engineering services related to pavement rehabilitation and reconstruction to implement the 2022 5-Year Paving Plan.
BACKGROUND / LEGISLATIVE HISTORY
In December 2021, the City Council approved the 2022 Five-Year Paving Plan (5YP) which represents a $300 million construction investment in pavement rehabilitation and preventative maintenance for Oakland’s streets (Resolution No. 88975 C.M.S.). Consistent with the 3YP, for the duration of this plan, 75% of plan dollars will be prioritized for local streets and 25% for major streets, including both rehabilitation and preventative maintenance treatments. Reflecting community input and City Council-adopted prioritization values, staff are proposing to continue the 2019 3YP framework that prioritizes streets for repaving based on equity, street condition, and traffic safety.
TO: Edward D. Reiskin FROM: Ryan Russo
City Administrator Director, Oakland
Department of
Transportation
SUBJECT: On-Call Engineering Services for
Paving Projects
DATE: December 10, 2021
City Administrator Approval Date: Jan 4, 2022
Edward Reiskin, City Administrator
Subject: On-Call Engineering Services for Paving Projects Date: December 10, 2021 Page 2
City Council
January 18, 2022
The Oakland Department of Transportation (OakDOT) has historically used a mix of on-call consultants and in-house staff to develop engineering plans for repaving projects. In addition, the annual paving output as outlined in the 5YP represents a significant increase in engineering design output. The City’s approach is to use staff resources to the fullest extent possible.
However, given the increase in mileage output per year under the 5YP, it is still necessary and prudent to retain on-call contracts to ensure timely development of project designs, and ultimately timely improvement of City streets.
ANALYSIS AND POLICY ALTERNATIVES
The proposed policy action would be to authorize multiple professional services agreements to perform engineering services in support of paving, contributing to the Citywide priority of vibrant, sustainable infrastructure.
In September 17, 2021, OakDOT issued a Request for Qualifications (RFQ) for On-Call Engineering Services for Paving Projects. The RFQ detailed the professional services needs of OakDOT’s Complete Streets Paving program, including civil engineering, pavement engineering, geotechnical engineering, transportation planning, traffic signal design, and traffic engineering. Each of these areas of expertise are variously needed to support paving projects, and no other existing on-call bench maintains the breadth of expertise needed.
Five firms submitted Statement of Qualifications (SOQ):
• Acumen Building Enterprise, Inc. (Acumen)
• BKF Engineers (BKF)
• Kimley-Horn and Associates, Inc. (Kimley-Horn)
• NCE
• Wood-Rodgers, Inc.
All firms provided the required Schedule E to demonstrate local business enterprise participation. Acumen exceeded the minimum 50% Local and Small Local Business Enterprise (LBE/SLBE) participation requirement and was awarded preference points. All firms are Equal Benefits Ordinance (EBO) compliant. Compliance information has been verified by the Office of Workplace and Employment Standards (Attachment A).
A panel of five professionals, one from an outside agency and four from the City of Oakland, evaluated the SOQs. The panelists represented a diversity of race and ethnicity, gender, and professional expertise. The panel recommended Acumen, BKF, Kimley-Horn, NCE, and Wood- Rodgers to be awarded professional services agreements for on-call engineering services for paving projects.
As projects arise, the City will request on-call consultants to submit proposals for the project.
The proposal response will include a scope of work, schedule for completion, and fee. The City will evaluate the proposals and select a consultant for the project. The proposal of the selected consultant will be used to develop an individual task order. Individual task orders will vary in scope and fee, but in no case will the total task orders exceed the approved agreement amount.
The on-call agreements are not for a specific project, no minimum amount of work is implied or guaranteed, and no appropriation is made as a result of this action. On-call contracts allow the City to conduct the competitive process upfront and enables staff to be more responsive and Edward Reiskin, City Administrator
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City Council
January 18, 2022
implement projects more expeditiously. These consulting contracts will directly support the implementation of the 5YP and support local Oakland business enterprises. Without availability of on-call consulting support, the mileage targets of the 5YP will not be achievable.
FISCAL IMPACT
Each agreement will be for an amount not to exceed $1,500,000. Together, the agreements will not exceed $7,500,000. The on-call services will be used by individual paving projects and will be funded by Measure KK (Fund 5335), Measure B (Fund 2211), Measure BB (Fund 2216), State Gas Tax and other potential sources of funds, such as grant awards. There is no requirement to spend the full amount of the agreements, and no appropriation will be made with the approval of these agreements.
PUBLIC OUTREACH / INTEREST
The Request for Qualifications (RFQ) was advertised via CIPlist.com and iSupplier on September 17, 2021 with documents available free of charge through CIPlist.com and iSupplier.
Staff provided notice to labor representatives, per the terms and conditions of the current Memorandums of Understanding with the International Federation of Professional & Technical Engineers (IFPTE) Local 21, Service Employees International Union (SEIU) 1021 and International Brotherhood of Electrical Workers (IBEW) 1245 prior to the formal issuance of the RFQ. Finally, staff also presented on the three contract opportunities at a contracting opportunities workshop in August 2021, co-hosted by the City Administrator’s Office and the Oakland African-American Chamber of Commerce.
COORDINATION
The Office of the City Attorney and Budget Bureau were consulted in the preparation of this report.
SUSTAINABLE OPPORTUNITIES
Economic: These agreements will generate business tax, sales tax, and other revenues for the City by those firms who work on the project. Local businesses will be utilized on the projects and will benefit directly.
Environmental: Design projects completed under these agreements will improve pedestrian and bicycle safety and encourage people to use alternative modes of transportation.
Construction projects implementing these design projects will use recyclable materials to the greatest extent possible.
Race and Equity: These agreements will support the implementation of the 2022 5-Year Paving Plan. The paving plan represents 350 miles of streets that will receive accessibility improvements including curb ramp improvements, sidewalk repairs, and crosswalk marking Edward Reiskin, City Administrator
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January 18, 2022
upgrades. The plan also incorporates race and social equity as a prioritization metric for local streets paving, ensuring that underserved communities are prioritized for paving investment.
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution Authorizing the City Administrator To Award And Execute Five Professional Services Agreements For On-Call Engineering Services With Acumen Building Enterprise, Inc.; BKF Engineers; Kimley-Horn and Associates, Inc.; NCE; and Wood-Rodgers, Inc. Each In The Amount Of One Million, Five Hundred Thousand Dollars ($1,500,000).
For questions regarding this report, please contact Sarah Fine, Complete Streets Paving & Sidewalks Program Manager at (510) 238-6241.
Respectfully submitted,
RYAN RUSSO
Director
Oakland Department of Transportation
Reviewed by:
Fred Kelley, Assistant Director
Oakland Department of Transportation
Prepared by:
Sarah Fine, MCP
Complete Streets Paving and Sidewalks Manager
Attachments (1):
A: Compliance Analysis