APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO: (1)
ENTER INTO AN AGREEMENT WITH THE U.S. DEPARTMENT OF
HOMELAND SECURITY’S FEDERAL EMERGENCY MANAGEMENT
AGENCY (FEMA) TO ACCEPT THE FISCAL YEAR 2020 ASSISTANCE TO
FIREFIGHTERS GRANT (AFG) FUNDS IN THE AMOU NT OF ONE
HUNDRED SEVENTY-NINE THOUSAND FIVE HUNDRED AND EIGHTY-
FOUR DOLLARS AND SEVENTY -THREE CENTS ($179,584.73) FOR THE PROJECT PERIOD STARTING JUNE 4, 2021 AND ENDING JUNE 3, 2023; (2) APPROPRIATE AND ADMINISTER SAID FUNDS FOR THE FIRE
DEPARTMENT TO RECEIVE SPECIALIZED TRAINING IN HAZARDOUS
MATERIALS RESPONSE, TECHNICAL RESCUE/HEAVY RESCUE, AND
WATER RESCUE; (3) EXPEND ASSISTANCE TO FIREFIGHTER FUNDS IN ACCORDANCE WITH THE CITY’S PURCHASING REQUIREMENTS
AND PROGRAMS/POLICIES; (4) ALLOCATING MATCHING F UNDS IN
THE AMOUNT OF SEVENTEEN THOUSAND NINE HUNDRED FIFTY -
EIGHT DOLLARS AND FORTY -SEVEN CENTS ($17,958.47); AND ( 5)
AUTHORIZING A GENERAL PURPOSE FUND CONTRIBUTION AT A
RATE OF 13.34% TO COVER DISALLOWED CENTRAL SERVICE
OVERHEAD (CSO) CHARGES ESTIMATED A T FIFTEEN THOUSAND
EIGHT HUNDRED AND EIGHTY-ONE DOLLARS ($15,881)
WHEREAS, on June 11, 2021, the Oakland Fire Department (OFD or Department) was notified that its application for Fiscal Year (FY) 2020 Assistance to Firefighters Grant Program (AFG) Funds was successful and that the Department would be awarded one hundred seventy- nine thousand five hundred and eighty-four dollars and seventy-three cents ($179,584.73) to provide training for Special Operations Teams, and to reimburse costly expenditures by the Fire Department for items used as part of the training; and
WHEREAS, Assistance to Firefighters Grants (AFG) are a tremendous asset to the Department and provide direct financial assistance to obtain critically needed. resources to equip and train emergency personnel to recognized standards, enhance operations of the Department's efficiencies, and support community resilience; and
2 WHEREAS, since 2001, FEMA's AFG program has helped firefighters and other first responders obtain critically needed equipment, protective gear, emergency vehicles, training and other resources necessary for protecting the public and emergency personnel from fire and related hazards; and
WHEREAS, the Oakland Fire Department has a successful record of applying for and being awarded these AFG grants. For over a decade, the City Council has adopted resolutions authorizing the City Administrator to enter into agreements with U.S. Department of Homeland Security's Federal Emergency Management Agency (FEMA) to accept, appropriate, and AFG program funds for the acquisition of equipment, supplies, wellness program services, and vehicles; and
WHEREAS, the City of Oakland was operating under financial distress prior to the onset of the COVID-19 crisis, and the city's fiscal situation, like most cities around the country, has only worsened during the COVID-19 public health crisis; and
WHEREAS, the continued COVID-19 pandemic has severely impacted the ability to conduct training for the Department’s Special Operations Teams; and
WHEREAS, as a condition of this grant, the City of Oakland is required to contribute - Federal funds equal to or greater than ten percent (10%) of the Federal funds awarded, or seventeen thousand nine hundred fifty-eight dollars and forty-seven cents ($17,958.47), for a total approved budget of $197,543.20, and matching funds shall be drawn from the Department's current General Funds (Fund 1010); and
WHEREAS, by accepting and administering these AFG funds, the Department will be reimbursed for the costs associated with procuring specialized training; and now, therefore be it
RESOLVED: That the City Council authorizes the City Administrator to enter into a grant agreement to accept the Fiscal Year 2020 Assistance to Firefighter Grant Program (FY 2020 AFG) funds from the U.S. Department of Homeland Security’s Federal Emergency Management Agency in the amount of one hundred seventy-nine thousand five hundred fifty- four dollars and seventy-three cents ($179,584.73); and be it
FURTHER RESOLVED: that the City Council authorizes the City Administrator to accept, appropriate, and administer said FY 2020 AFG funds for the Fire Department; and be it
FURTHER RESOLVED: that the City Council authorizes the City Administrator to expend said FY 2020 AFG funds in accordance with the City's purchasing requirements and programs/policies for the Fire Department to receive specialized training in hazardous materials response, technical rescue / heavy rescue, and water rescue and procure related supplies to prepare all Department Special Operations teams; and be it
FURTHER RESOLVED: that the City Council authorizes the use of general funds for grant matching requirements in the amount of seventeen thousand nine hundred fifty- 3 eight dollars and forty-seven cents ($17,958.47); and be it
FURTHER RESOLVED: that the City Council is authorized to approve a General Purpose Fund contribution at a department central service overhead rate of 13.34% estimated at fifteen thousand eight hundred and eighty one dollars ($15,881) to cover the City’s Central Service Overhead (CSO) charges for disallowed personnel costs associated with the grant; and be it
FURTHER RESOLVED: that all said FY 2020 AFG funds shall be used to reimburse the Fire Department following expenditures for the specialized training referenced above and as specified in the grant award; and be it
FURTHER RESOLVED: that all agreements authorized by this resolution shall be approved for form and legality by the Office of the City Attorney and placed on file in the O ffice of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, KALB, KAPLAN, REID, TAYLOR, THAO AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California