Finance & Management Committee
October 11, 2021
AGENDA REPORT
TO: Edward D. Reiskin FROM: G. Harold Duffey
City Administrator Director, Oakland Public
Works
SUBJECT: Informational Report on Public Safety
City Facilities
DATE: September 30, 2021
City Administrator Approval Date: Sep 30, 2021
RECOMMENDATION
Staff Recommends That The City Council Receive An Informational Report And Options For Actions To Initiate And Fund The Acquisition/Construction Of New Multi-Service City Facilities, With Space For Mobile Assistance Community Responders Of Oakland, Department Of Violence Prevention, And More, Including In Central Oakland (To Include The Relocation Of Fire Station .4 (Fs4)) And East Oakland (To Include Police Administration , And Disposition Of Existing Sites That Would Be Made Available. Such Report Shall Include Multiple Options For The Fire Station 4 Relocation In Central Oakland Including Costs, Potential Funding Sources, Timelines And Approvals Needed, As Well As Phasing Considerations To Ensure The Expeditious Relocation Of Fs4 To Protect The Health, Safety And Welfare Of The General Public And Station 4 Firefighters; And Include Analysis Of Which Duties, Functions And Personnel, Including Duties That Are Currently Housed At The Broadway And 7th Street Facility, Could Be Housed In Other Existing City Facilities Including City Hall Plaza And Eastmont, Working With Such Personnel To Identify Best Uses And Space And Equipment Needs, And As Well As Refining Scope Based On Prior Police Administration Building Study For New Central Oakland And East Oakland Multi-Service Facilities.
EXECUTIVE SUMMARY
The City Administrator was directed to prepare an informational report at the September 16, 2021, Rules and Legislation Committee that addresses public safety needs at City facilities.
This report is in response to that request and also provides the status of facility projects in the City’s adopted Fiscal Year (FY) 2021-23 Capital Improvement Program.
BACKGROUND / LEGISLATIVE HISTORY
The City Council adopted the FY2021-23 Capital Improvement Program (CIP) in June and July 2021. The recently adopted CIP includes a number of funded projects (Year 1 or Year 2) relevant to this informational report request, including:
• Eastmont Police Station Security Improvements, $655,500 Year 1.
Edward D. Reiskin, City Administrator
Subject: Informational Report on Public Safety City Facilities Date: September 30, 2021 Page 2
Finance & Management Committee
October 11, 2021
• Feasibility Analysis – Police Administration Building (PAB), Academy, Training, Lab, Outreach Facility, $500,000 Year 2
• Feasibility Analysis for certain Oakland Police Department (OPD) functions at Oakland Fire Department (OFD) Station #29, $500,000 Year 1
• Fire Station #29 - New Station & Training Resiliency Education Complex, $14,000,000 Year 2
• OPD Improvements to County Side of PAB, ($5,000,000 total) $3,000,000 Year 1; $2,000,000 Year 2
• Police Administration Building repairs (HVAC, roof, generator, etc.), ($9,640,000 total) $1,000,000 Year 1; $8,640,000, Year 2
ANALYSIS AND POLICY ALTERNATIVES
Aside from the feasibility analyses noted above, there is no project nor funding to “Initiate And Fund The Acquisition/Construction Of New Multi -Service City Facilities.” Updates with regard to related facilities follow.
Fire Station #4 (FS4)
FS4 is an inadequate facility due to its age and size. Since 2019 City staff have searched for a replacement location and have been unable to identify a suitable publicly- or privately-owned site in this densely developed area that is of sufficient size and in a central location within the FS4 service area, providing equitable response times. Additional City funds would be needed to acquire, clear, and develop private property if a site with a willing seller could be secured. Given the lack of suitable alternatives and funding limitations, a half-acre corner of San Antonio Park has been studied as a possible relocation site. Ongoing community engagement is tentatively scheduled for November/December 2021.
Fire Station #29 (FS29)
The 6.3-acre City-owned property at 905 66th Avenue is the planned location for a new, relocated Fire Station #29 and fire training facility. An architectural services contract approved by the City Council has been awarded, and the effort to develop a master plan on that site is underway.
Eastmont
Eastmont is in the current FY2021-23 CIP budget and is slated to begin in Year 1. This project is currently on hold pending scope review.
Police Administration Building (PAB)
Previously a feasibility study for a new Police Administration Building was completed in 2017, which considered relocating all current PAB functions to Coliseum-area City property.
A new feasibility study for certain functions currently housed at the PAB or elsewhere to co- locate at the 905 66th Ave shared location site with FS29 is in the current FY2021-23 CIP budget and is slated to begin in Year 1. The space allocated at FS29 is not well suited to meet OPDs needs; therefore, the City will be exploring alternate locations.
Edward D. Reiskin, City Administrator
Subject: Informational Report on Public Safety City Facilities Date: September 30, 2021 Page 3
Finance & Management Committee
October 11, 2021
Police Administration Building repairs will be managed by Building Maintenance and Internal Services (BMIS).
Frank H. Ogawa Plaza (FOP) Buildings
Department of Violence Prevention (DVP) currently shares space with the Human Services Department at 150 FOP, Suite 4353. Twenty employees are fragmented throughout the suite.
The City has identified the 6th floor at 250 FOP as the new location for DVP where all the DVP staff will be located together. BMIS is renovating the new site for DVP, and the renovation is expected to be completed in early January 2022.
FISCAL IMPACT
There is no fiscal impact associated with this informational report. Establishing new capital projects for new facilities not already funded in the CIP would have a significant fiscal impact.
PUBLIC OUTREACH / INTEREST
No public outreach was conducted in the preparation of this informational report. Public outreach processes associated with projects for Fire Stations #4 and #29 are ongoing.
COORDINATION
Under the leadership of the City Administrator’s Office, coordination occurred between OPW’s Bureau of Design and Construction, the Bureau of Facilities and Environment, the Economic and Workforce Development’s Real Estate Division, and the management of various OPD Bureaus and Divisions.
SUSTAINABLE OPPORTUNITIES
Economic: Although this informational report has no direct economic opportunities, the continued efforts to assess the Public Safety City Facilities deliver an essential benefit for City operations and services.
Environmental: Although this informational report has no direct benefit to the environment, the report provides information on regulatory requirements. During the Public Safety City Facilities Study, the focuses will be on access to Oakland’s Green Building Ordinance, sustainability, resilience, recyclable building materials, water use reduction, renewable energy, and carbon offsets.
Race & Equity: There are no race and equity opportunities at this time associated directly with this informational report. As the project progresses, staff will engage the Race and Equity Department and outreach to the communities to address social equity components.
Edward D. Reiskin, City Administrator
Subject: Informational Report on Public Safety City Facilities Date: September 30, 2021 Page 4
Finance & Management Committee
October 11, 2021
G. Harold Duffey
Director, Public Works
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Receive An Informational Report And Options For Actions To Initiate And Fund The Acquisition/Construction Of New Multi-Service City Facilities, With Space For Mobile Assistance Community Responders Of Oakland, Department Of Violence Prevention, And More, Including In Central Oakland (To Include The Relocation Of Fire Station 4 (FS4)) And East Oakland (To Include Police Administration And Fire Station 29), And Disposition Of Existing Sites That Would Be Made Available. Such Report Shall Include Multiple Options For The Fire Station 4 Relocation In Central Oakland Including Costs, Potential Funding Sources, Timelines And Approvals Needed, As Well As Phasing Considerations To Ensure The Expeditious Relocation Of FS4 To Protect The Health, Safety And Welfare Of The General Public And Station 4 Firefighters; And Include Analysis Of Which Duties, Functions And Personnel, Including Duties That Are Currently Housed At The Broadway And 7th Street Facility, Could Be Housed In Other Existing City Facilities Including City Hall Plaza And Eastmont, Working With Such Personnel To Identify Best Uses And Space And Equipment Needs, And As Well As Refining Scope Based On Prior Police Administration Building Study For New Central Oakland And East Oakland Multi-Service Facilities
For questions regarding this report, please contact Matthew Lee, Interim Assistant Director, at (510) 238-7039.
Respectfully submitted,
Reviewed by:
Matthew Lee, Interim Assistant Director
Bureau of Design and Construction
Prepared by:
Wen Chen, Acting Division Manager
Project & Grant Management Division