City Council
May 3, 2022
City Administrator Approval Date: Apr 29, 2022
TO: Edward D. Reiskin FROM: Erin Roseman
City Administrator Director of Finance
SUBJECT: Supplemental Report on Measure Q
and Measure W Expenditures DATE: April 25, 2022
RECOMMENDATION
Staff Recommends That City Council Receive An Informational Report From The City Administrator Detailing How The Vacant Property Tax Act (Measure W) And Oakland Parks And Recreation Preservation, Litter Reduction, And Homeless Support Act (Parks Measure Q) Revenues Have Been Spent Since The City Began Collecting Revenues On Both Measures, Including A Breakdown Of All Programs, Projects, And Services Funded By Revenues From These Measures; And Information Regarding The Most Current Fund Balance In Fund 2270 And Fund 2244 And How Much Of The Available Monies Can Be Directed Towards Efforts To Assist The City’s Homeless Populations
REASON FOR SUPPLEMENTAL
The purpose of this supplemental report is to respond to requests made by City Council members at the April 11, 2022 Finance & Management Committee Meeting to show spending of Measure Q and W funds by district. This report details the City of Oakland’s (the City) historical spending for Measure Q and Measure W that breaks down spending by district, where this information is available.
ANALYSIS AND POLICY ALTERNATIVES
Public Works (OPW) Historical Spending by District for Measure Q
Measure Q provided funding for increased services in the City’s 134 park system. OPW has been working with the Park and Recreation Advisory Commission (PRAC) on developing metrics to track our progress in implementing the mandates outlined in Measure Q. This process is iterative, and we are refining what data we collect and how as we go. This includes
Edward D. Reiskin, City Administrator
Subject: Supplemental Report on Measure Q and Measure W Historical Expenditures Date: April 25, 2022 Page 2
City Council
May 3, 2022
being able to view the data with equity scores so we can be sure we are prioritizing the areas with the largest disparities.
Measure Q allows for 55% of the funding to be used for existing park staff and services replacing the funding provided by the Landscape and Lighting Assessment District (LLAD) due to that fund’s inability to increase revenue as expenditures rise. The major deliverables outlined in Measure Q are cleaning bathrooms in major parks twice per day, having dedicated staff at each park, increasing the frequency of mowing the sports fields, and increased litter pick up.
OPW has not developed a metric to show each park’s dedicated staffing.
OPW has developed three key metrics that OPW is tracking related to park maintenance provided for with Measure Q funding. They are:
• Increase cleaning of bathrooms to twice a day at major parks. • # of times Ballfields are Mowed
• Increasing litter pickup
The graphs below show the changes in the number of work orders completed for each task.
The graphs show how as OPW has brought Measure Q staff on board, the amount of work being completed in the parks is increasing. OPW has currently filled 72% of the Measure Q related positions in OPW. It is important to note that the arrival of COVID-19 and the vaccine mandate implemented by the City has caused significant delays in our progress of filling these positions. It is anticipated that all the positions will be filled before the end of the fiscal year. All recruitments are underway.
Edward D. Reiskin, City Administrator
Subject: Supplemental Report on Measure Q and Measure W Historical Expenditures Date: April 25, 2022 Page 3
City Council
May 3, 2022
Graph 1: Number of Park Bathrooms Cleaned by District
The table below shows the number of parks in each district with outdoor restrooms. Council Districts (CCD) 3 & 4 have the greatest number and the restrooms at Lake Merritt are counted in CCD 2.
# of restrooms by CCD
◦ CCD1 = 2
◦ CCD2 = 5
◦ CCD3 = 13
◦ CCD4 = 12
◦ CCD5 = 3
◦ CCD6 = 4
◦ CCD7 = 3*
* All 3 outdoor restrooms in CCD 7 are closed due to arson or vandalism.
Graph 2: Number of Litter Pickups by District
Graph 3: Number of Times Park Ballfields Mowed by District
Edward D. Reiskin, City Administrator
Subject: Supplemental Report on Measure Q and Measure W Historical Expenditures Date: April 25, 2022 Page 4
City Council
May 3, 2022
There are 42 sports fields in the City of Oakland. As shown in the chart above, the additional staff and equipment has led to a significant increase in the number of times they’ve been mowed.
To balance collecting the data with the amount of time required to enter it, OPW has also made some changes to their data entry process. Currently, OPW does not have the ability to create a report showing the increase in work orders completed.
In the FY 2021-23 Adopted Biennial Budget, several major maintenance projects were added by the Council. Table 1 below outlines the status of these programs and when OPW anticipates completing them.
Table 1: Public Works Measure Q Maintenance Projects Description and Status
Site Location
SCOPE OF WORK
FY 2021-
22 One-
Time
FY 2022-
23 One-
Time
Status
San Antonio
Park
Repair lighting and
250,000
Funds encumbered for driveway access
gates, tennis court fence and gate
repair, bleacher installation. Additional
tasks to be added to improvements
(basketball court re-surfacing,
basketball court bleacher/steps repair,
etc.).
bleachers around
basketball courts,
install moveable
bleachers at soccer
field, replace tennis
Edward D. Reiskin, City Administrator
Subject: Supplemental Report on Measure Q and Measure W Historical Expenditures Date: April 25, 2022 Page 5
City Council
May 3, 2022
court gates, surface
road repairs.
Work is forthcoming shortly, but the
work is not anticipated to be complete
until FY 23. Funding CF request will
be made.
Bella Vista
Park
Resurface tot lot
57,000
Completed - $12,348.24 Funds
Remaining
Would like to re-allocate remaining
funds to Portland Loo installations in
same Council District (CD#2)
Updates to
signs with
Park Hours,
Park Rules,
and maps in at
least four
languages
Signs with Park
Hours, Park Rules,
and maps in at least
four languages –
English, Spanish,
Chinese,
Vietnamese.
86,454
IN PROGRESS - ONGOING
Funding CF request will be made.
Lake Merritt
Bowling
Green
Restroom
350,000
Insufficient funding; looking at
additional funding to complete work.
Lake Merritt
Trail Repair
300,000
Measure DD Coalition approved
material and method for repair of
pathway along Lakeshore Avenue and
adjacent to the Lake. Funds will be
used to contract out construction of
repair of pathway.
Litter
Receptacles
Litter Receptacles
60,000
OPW-Parks and Trees Services
procured CPO for purchase of vandal-
proof receptacles and is obtaining
quote. Funds to be encumbered prior
to end of FY.
Restroom
Paint
Abatement
Restroom Paint
Abatement
50,000
IN PROGRESS – ONGOING
Funding CF request will be made.
Courtland
Creek Park
Investments
Resurfacing half
basketball court and
mini tot lot
250,000
$75K for basketball court resurface
(OPW-Facilities Services) and $175K
for play structure installation(OPW-
PGM).
Edward D. Reiskin, City Administrator
Subject: Supplemental Report on Measure Q and Measure W Historical Expenditures City Council
May 3, 2022
Date: April 25, 2022 Page 6
Coordinating w/ larger Courtland
Creek Restoration Project (Jen Stern)
for timing of this work. Funds will be
encumbered in FY 23.
Joaquin
Miller Park
Restrooms
Renovations
113,380
62,212
Work has not begun – funding CF
request to FY 23 will be
made. Anticipated to be completed in
Winter 2023.
Tomas Melero
Park
Cosmetic repairs and
cleaning
25,000
CalTrans Clean CA Grant Funding was
awarded to completely re-do these
Mini-Parks (exception of 85th Ave.
Mini-Park Play Structure).
Would like to re-allocate these funds all
to 85th Ave. Mini-Park to replace
existing play structure and safety
surfacing. May be difficult since these
85th Avenue
Mini Park
85th Avenue Mini
Park - repairs 20,000
88th Mini
Park
88th Mini Park
renovations 100,000
Montclair
Park Main Tot
Lot Turf
Restoration
Montclair Park Main
Tot Lot Turf
Restoration
35,000
Encumbered on an existing PO – Work
to be completed in next two months
and funds will be completely expended.
Montclair
Park
restrooms
Montclair Park
restrooms
35,000
Complete; exterior paint to remain w/
graffiti until OPRYD can determine
legality of painting over public art
mural.
Reconciling labor and material charges;
anticipated that funds will be
completely expended.
Finally, Measure Q also provided funding for developing a Stormwater Master Plan. The Stormwater Master Plan is under way and is expected to be completed in 2024. At that time, the funding allocated for Stormwater will be used to implement the plan’s recommendations.
Public Works (OPW) Historical Spending by District for Measure W
OPW does not track activities by funding source so they cannot determine how many homeless encampment clean-ups are attributable to Measure W. However, OPW has cleaned 2,834 Edward D. Reiskin, City Administrator
Subject: Supplemental Report on Measure Q and Measure W Historical Expenditures Date: April 25, 2022 Page 7
City Council
May 3, 2022
encampments this fiscal year (data through 75% of the FY). By comparison, OPW cleaned 1,894 encampments in FY 20-21.
Human Services (HSD) Historical Spending by District for Measure Q
HSD has contracted out $4,219,460 in supportive services for its unhoused residents. Table 2 below provides a breakdown of these contracts by District, where data is available.
Table 2: Human Services Department Measure Q Contracts Broken Down by District Location Intervention Type Provider Amount
Citywide
Family Shelter Beds
BUILDING FUTURES WITH
WOMEN AND CHILDREN
$ 143,383
Citywide City Thanksgiving Dinner HALO BRANDED SOLUTIONS INC $ 7,525 Citywide City Thanksgiving Dinner MARRIOTT CITY CENTER-OAKLAND $ 70,314
Citywide
Scattered site program - long term housing
subsidies and supportive services-families
BUILDING FUTURES WITH
WOMEN AND CHILDREN
$ 80,988
Citywide
Scattered site program - long term housing
subsidies and supportive services-youth
FIRST PLACE FOR YOUTH
$ 17,171
Citywide Personnel & Admin City Personnel & Admin $ 191,005
District 1 Family Shelter BAY AREA WASTE SERVICES INC $ 2,850
District 1
Family Shelter
EAST OAKLAND COMMUNITY
PROJECT
$ 427,299
District 3
Workforce services
S.A.V.E. CENTER FOR COMMUNITY
CHANGE AND EMPOWERMENT
$ 124,184
District 3 Emergency shelter SOCIETY OF ST. VINCENT DE PAUL $ 27,313 District 3 Homeless senior services ST. MARY'S CENTER $ 187,324 District 3 Community Cabins and Safe RV Parking OPERATION DIGNITY INC. $ 820,019 District 3 Community Cabins OPERATION DIGNITY INC. $ 76,733
District 6
RV Safe Parking
HOUSING CONSORTIUM OF THE
EAST BAY
$ 1,294,953
District 7
Emergency shelter
EAST OAKLAND COMMUNITY
PROJECT
$ 33,838
District 7
Family transitional housing- program lease
HOPE HOUSING DEVELOPMENT
CORPORATION
$ 15,000
District 7 Youth transitional housing YOUTH SPIRIT ARTWORKS $ 241,303
District 7
HomeBase- COVID shelter
HOUSING CONSORTIUM OF THE
EAST BAY
$ 458,257
Edward D. Reiskin, City Administrator
Subject: Supplemental Report on Measure Q and Measure W Historical Expenditures City Council
May 3, 2022
Date: April 25, 2022 Page 8
Grand
Total
$ 4,219,460
Human Services (HSD) Historical Spending by District for Measure W
The only costs HSD has spent in Measure W are $50,000 in staffing costs to pay for a CAO staff person, which need to be reclassified under CAO as their expenditures.
Conclusion
The City’s Measure Q and Measure W funds are recent new revenue sources. Departments are still developing metrics for their performance in these funds and current expenditure data is not available for more detailed breakdowns.
PUBLIC OUTREACH / INTEREST
No outreach was deemed necessary for this informational report beyond the standard City Council agenda noticing procedures.
COORDINATION
This report was prepared in coordination between the Finance Department, the City Administrator’s Office and various departments.
SUSTAINABLE OPPORTUNITIES
Economic: No direct economic opportunities have been identified.
Environmental: No direct environmental impacts have been identified.
Race & Equity: No direct Race & Equity opportunities have been identified in this informational report.
Edward D. Reiskin, City Administrator
Subject: Supplemental Report on Measure Q and Measure W Historical Expenditures City Council
May 3, 2022
Date: April 25, 2022 Page 9
ACTION REQUESTED OF THE CITY COUNCIL
Staff recommends that City Council receive an informational report from the City Administrator detailing how the Vacant Property Tax Act (Measure W) and Oakland Parks And Recreation Preservation, Litter Reduction, and Homelessness Support Fund (Parks Measure Q) revenues have been spent since the City began collecting revenues on both measures, including a breakdown of all programs, projects, and services funded by revenues from these measures; and information regarding the most current fund balance in Fund 2270 and Fund 2244 and how much of the available monies can be directed towards efforts to assist the City’s homeless populations.
For questions regarding this report, please contact Bradley Johnson, Budget Administrator, at (510) 238-6119.
Respectfully submitted,
Erin Roseman
Director of Finance
Finance Department
Reviewed by:
Bradley Johnson
Budget Administrator
Prepared by Budget Bureau staff:
Ecaterina Burton