2646873v8 / Attorney Initials - updated 12/28/2021
APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. _______________ C.M.S.
RESOLUTION WAIVING THE LOCAL AND SMALL LOCAL BUSINESS
ENTERPRISE PROGRAM (L/SLBE) AND THE COMPETITIVE BID PROCESS AND AWARDING A FIVE-YEAR CONTRACT FROM MAY 1, 2022 TO JUNE 30, 2027 WITH SOCIAL SOLUTIONS GLOBAL, INC. FOR THE
DEVELOPMENT OF A NEW DATA MANAGEMENT SYSTEM AND ANNUAL
LICENSING AND TECHNICAL ASSISTANCE FEES FOR A TOTAL AMOUNT
NOT TO EXCEED FIVE HUNDRED THIRTY-THREE THOUSAND FIFTY-SIX DOLLARS ($533,056)
WHEREAS, the City of Oakland’s Department of Violence Prevention (DVP) has a mandate to reduce levels of gun violence, intimate partner violence, commercial sexual exploitation, family trauma associated with unsolved homicides, and community trauma associated with ongoing violence in Oakland; and
WHEREAS, the DVP contracts annually with community-based organizations (CBOs) to deliver violence prevention and intervention services using funding from the 2014 Oakland Public Safety and Services Violence Prevention Act (Measure Z) and General Purpose Fund; and
WHEREAS, the DVP issued a competitive request for qualifications (RFQ) on December 10, 2021, for violence prevention and intervention services in the strategies of gun/group/gang violence response, gender-based violence response, and community healing and restoration (RFQ #267700); and
WHEREAS, the DVP requires a data management system that is able to record and report on service delivery and contracting data for all CBOs funded through RFQ #267700 and future RFQs issued to fund violence prevention and intervention services through the DVP in order to adequately monitor and evaluation DVP-funded programs and services; and
WHEREAS, the DVP requires a data management system that meets its required specifications to be operational by July 1, 2022, for the start of the FY 22-23 program contracts; and
WHEREAS, the City Council finds that the City lacks the equipment and qualified personnel to perform the necessary work and that the performance of this contract is in the public interest because of economy or better performance; and
WHEREAS, the City Administrator has determined that the service to be provided is professional, scientific, or technical; and
WHEREAS, the City Administrator has determined that the performance of this contract shall not result in the loss of employment or salary by any person having permanent status in the competitive services; and
WHEREAS, the DVP requested an availability analysis from the Department of Workforce and Employment Standards (DWES) of the City’s database of local firms because the DVP had reason to believe that the availability of certified firms would not be sufficient to satisfy the minimum participation requirement for the City’s L/SLBE Program; and
WHEREAS, the DWES researched the certification database using the NAICS code of “518210 – Data Processing, Hosting, and Related Services” and identified four (4) certified firms, but the identified firms did not respond to emails from the DWES inquiring about whether the firms could perform the requested services; and
WHEREAS, the DWES determined that based on the lack of response from the four (4) certified firms, the L/SLBE Program’s 50% requirement should be waived for this contract; and
WHEREAS, the DVP solicited proposals from Salesforce.com, Inc., Microsoft Corporation, and Social Solutions Global, Inc. to customize a data management system for the DVP and provide 150 licenses and technical assistance for five years, and Social Solutions Global, Inc. submitted the most affordable quote and the most appropriate service proposal; and
WHEREAS, Social Solutions, Global, Inc. currently provides data management services to similar social service agencies, including the Oakland Unified School District, the City of Stockton’s Office of Violence Prevention, the Los Angeles Mayor's Office of Gang Reduction and Youth Development (GRYD), and five CBOs currently funded by the DVP; and
WHEREAS, the DVP desires to contract with Social Solutions Global, Inc. to customize a web-based data management system and obtain licenses and ongoing technical assistance for five years through the Apricot 360 platform for an amount not to exceed Five Hundred Thirty- Three Thousand Fifty-Six Dollars ($533,056), which includes Eighty-One Thousand Dollars ($81,000) for initial system development and an average of Ninety Thousand Four Hundred Eleven Dollars ($90,411) for licensing and technical support fees each year; and
WHEREAS, the DVP recommends that the City Council make a finding and a determination that it is in the best interests of the City to waive the advertising and competitive bidding requirements for this contract given that the new data management system must be fully developed and operational by July 2022 when FY22-23 program contracts begin in order for program activities to be adequately monitored and evaluated; and
WHEREAS, Oakland Municipal Code (OMC) Section 2.04.042(D) authorizes the City Council to waive the advertising and competitive bidding requirements of OMC Section
2.04.042 after finding and determining that it is in the best interests of the City to do so; now, therefore, be it
RESOLVED: That the City Council finds and determines that pursuant to OMC Section
2.04.042(D) and based upon the reasons stated above and in the City Administrator's report accompanying this resolution, it is in the best interest of the City to waive the advertising and competitive bidding requirements of the OMC, and the Local and Small Local Business Enterprise Program (L/SLBE) requirements and award a contract to Social Solutions Global, Inc. for five years in an amount not to exceed Five Hundred Thirty-Three Thousand Fifty-Six Dollars ($533,056) for the development of a new data management system and annual licensing and technical assistance fees; and be it
FURTHER RESOLVED: That the City Administrator is hereby authorized to complete all required negotiations, certifications, assurances, agreements, and documentation required to carry out the basic purpose of this resolution; and be it
FURTHER RESOLVED: That prior to execution, all agreements shall be reviewed and approved as to form and legality by the Office of the City Attorney and placed on file in the Office of the City Clerk.
3155067v2
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, KALB, KAPLAN, REID, TAYLOR, THAO AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California