AGENDA REPORT
TO: Edward D. Reiskin FROM: LeRonne L. Armstrong
City Administrator Chief of Police;
Ryan Russo, Director; Dept.
of Transportation
SUBJECT: Oakland School Safety Grant: Active
and Safe Oakland
DATE: February 21, 2022
City Administrator Approval Date: Apr 5, 2022
RECOMMENDATION
Staff Recommends That The City Council Adopt A Resolution Authorizing The City Administrator To:
1) Accept And Appropriate The Alameda County Public Health Department (ACPHD) Active Transportation Program Grant Funds In The Amount Not To Exceed Ninety-Nine Thousand Dollars ($99,000); And
2) Enter Into A Contract With ACPHD For The Period Of October 1, 2020 To September 30, 2023 To Develop Traffic Safety Plans, Implement School Safety Patrol Programs, And Provide Additional Traffic Enforcement Around Schools, In Support Of The "Active and Safe Oakland” Program; And
3) Authorize A Contribution In An Estimated Amount Of Thirteen Thousand Seven Hundred And Seventy-One Dollars ($13,771) From The General Purpose Fund To Subsidize The Associated Grant Program Central Services Overhead (CSO) Charges.
EXECUTIVE SUMMARY
The City of Oakland is the designated recipient of $99,000 in grant funds from the Alameda County Public Health Department (ACPHD) for an Active Transportation Grant.
These funds will be distributed to Oakland Police Department (OPD) and the Oakland Department of Transportation (OakDOT) from ACPHD for the period of October 1, 2020 through September 30, 2023. Grant funds will be used to: coordinate, facilitate, maintain and expand school-based Safe Routes to School services to a minimum of 18 schools; develop Traffic Safety Plans (TSP’s); and provide targeted enforcement of traffic and parking violations before, during, and after student drop off and pick up times, upon the school’s request, to ensure the safe arrival and departure of students at school.
The prior “Active Oakland” grant expired September 30, 2020. This new 2020-2023 ASO program has the same goals and objectives as prior iterations of the program.
Public Safety Committee
April 12, 2022
Edward D. Reiskin, City Administrator
Subject: Oakland School Safety Grant: Active and Safe Oakland Date: February 21, 2022 Page 2
Public Safety Committee
April 12, 2022
BACKGROUND / LEGISLATIVE HISTORY
ACPHD has implemented Safe Routes to School projects with funding provided by the California Department of Transportation (Caltrans) for over ten years. Much of ACPHD's work has centered on promoting safety and increasing student walking and biking to and from school. In 2014, a collaborative was formed among ACPHD, OPD, the Oakland Unified School District (OUSD), Alameda County Emergency Medical Services-Accident Prevention Program, Alameda County Department of Public Works, and (new to this year’s grant OakDOT. This collaborative project has been titled "Active and Safe Oakland: A Comprehensive Safe Routes to School Program (ASO).” The prior “Active Oakland” grant expired September 30, 2020 and the 2020-2023 ASO program has the same goals and objectives as prior iterations of the program, Active Oakland as well as its predecessor, Be Oakland, Be Active.
City Council previously approved acceptance and appropriation of the Be Oakland, Be Active grant via Resolution No. 85963 C.M.S., dated January 19, 2016 and of the Active Oakland grant via Resolution No. 87427 C.M.S., dated November 27, 2018.
ANALYSIS AND POLICY ALTERNATIVES
ACPHD plans to use $99,000 of its ASO grant award to contract with the City of Oakland from October 1, 2020 until September 30, 2023. Specifically, OPD and OakDOT will collaboratively support the ASO program through the following protocols:
1) Developing Traffic Safety Plans (TSPs) for at least 18 select Oakland schools from historically disadvantaged neighborhoods. Each TSP requires a traffic safety audit meeting between the OakDOT School Traffic Safety Supervisor, representatives from ACPHD, school principals, parents, and staff members. The meeting(s) goal is to create a plan of action and traffic safety guidelines to be distributed to parents.
2) Oversight of the Safety Patrol Program in providing guidance, training and leadership to the Oakland Schools Safety Patrol Program (OSSPP). OakDOT will also support developmental aspects of the program that foster leadership, teamwork and responsibility; and
3) Providing additional OPD officer traffic education and parking enforcement around schools during school drop off and pick-up times, at the school’s request; OPD will provide the traffic education and OakDOT will provide the parking enforcement.
This support also includes after-school hours safety patrol development and maintenance, the completion and creation of on-site traffic safety audits and development and creation of TSPs with a focus toward the implementation of active and functioning Safety Patrols Platoons.
Edward D. Reiskin, City Administrator
Subject: Oakland School Safety Grant: Active and Safe Oakland Date: February 21, 2022 Page 3
Public Safety Committee
April 12, 2022
ASO will target the following 18 Oakland Unified School District (OUSD) Elementary Schools1:
Acorn Woodland Elementary
Allendale Elementary
Bridges Academy
Brookfield Elementary
Community United Elementary
East Oakland Pride Elementary
Encompass Academy
Fred T. Korematsu Discovery
Futures Elementary
Garfield Elementary
Horace Mann Elementary
International Community School (ICS)
Markham Elementary
Martin Luther King, Jr.
Parker Elementary
Reach Academy
Sankofa Academy
Think College Now
The schools were chosen because they have been identified by ACPHD as highly disadvantaged schools according to the following factors:
• High percentage of students that qualify for free and reduced meals; • Alameda County Transportation Commission's equity index; • Historical program participation; and
• Request by school administrations.
OakDOT has also developed a back-up list of schools that can be served based on the level of school involvement as well as qualifications (see bulleted list above). OakDOT and OPD are aware that the OUSD School Board recently voted to close several campuses due to budgetary challenges. The only school on the Primary List set to close during the ASO Grant term is Parker K-8; all other closures are set for the school year 2023-24. The ASO Grant expires at the end of September 2023. OakDOT and OPD will collaborate on finding other schools from the back-up list as appropriate to serve as many schools as possible given grant rules and restrictions.
Walk and Bike to School Education
In addition to encouraging students to walk or bike to school, the program will utilize curriculum and assemblies to provide a focus on healthy eating and physical activity.
OPD will partner with ACPHD in the ASO program through regular meetings. A representative from OakDOT will consult with school principals and school staff to identify and articulate traffic safety plans. OPD officers will provide school-site traffic and parking enforcement during drop off and pick-up times to the schools that request these services, as needed throughout the year, and based upon staff availability. The officers will also respond to requests from safety patrol advisors and school staff as needed.
The safety patrol advisors will provide ongoing feedback to OPD, evaluate progress and coordinate the adjustment of enforcement activities accordingly.
1 There is a backup list of additional schools that can be considered should any of the below schools choose to not participate. OakDOT and OPD are aware that the OUSD School Board recently voted to close several campuses due to budgetary challenges.
Edward D. Reiskin, City Administrator
Subject: Oakland School Safety Grant: Active and Safe Oakland Date: February 21, 2022 Page 4
Public Safety Committee
April 12, 2022
The ASO Program addresses Oakland’s citywide goals of holistic community safety. The program will enhance pedestrian and traffic safety and represents a collaborative approach to achieving these goals as OPD and OakDOT will work together as well as with Alameda County partners.
FISCAL IMPACT
The tables below outlines how OPD's Traffic Operations Section and OakDOT’s Safe Streets Division will utilize the $99,000.00 in support of the Active and Safe Oakland Grant program.
The grant program period is October 1, 2020 until September 30, 2023.
Budget Allocations
Task
Personnel
Performing Work
*Overtime
Hourly
Rate
Total
Estimated
Personnel
Hours
Expense
Traffic Safety
Plans
OakDOT School Traffic Safety
Supervisor (Top Step), Planner or
Engineer
$72.03 264 $19,000
Safety Patrol
Development and
Maintenance
OakDOT School Traffic Safety
Supervisor (Top Step), Planner or
Engineer
$72.03 278 $20,000
Traffic and
Enforcement
Traffic Enforcement Police Officer $100.02 TBD
$60,000
Parking
Enforcement
Police Service Technician $52.12 TBD
3-YEAR TOTAL TBD $99,000
Funds will be allocated in the Alameda County Grant Fund (2160), Traffic Enforcement Division Organization (107510) Traffic Operations Program (PS14), and Crossing Guard Services Organization (35243), in the Project 1006134, under award numbers 24061 and 24055. The program will be managed by the Traffic Operations Section commander.
Fund Source Organization Project Award Amount
2160 35243 1006134 24061 $39,000
2160 107510 1006134 24055 $60,000
General Purpose Fund Contributions
Based on the City's Central Services Overhead (CSO) rate of 13.91%, overhead charges associated with the grant’s personnel costs will be approximately $13,771. Per the granting Edward D. Reiskin, City Administrator
Subject: Oakland School Safety Grant: Active and Safe Oakland Date: February 21, 2022 Page 5
Public Safety Committee
April 12, 2022
agency, indirect costs such as CSO charges are disallowed; staff therefore requests the City's General Purpose Fund contribute $13,771 to cover the CSO charges.
This project aligns with the City’s citywide goal of “holistic safe community” as the project involves OPD-OakDOT collaboration as well as collaboration with County partners. These programs incorporate feedback and support from multiple public partners to ensure that program capacity supports communities that need traffic and pedestrian safety support.
PUBLIC OUTREACH / INTEREST
This item is of interest to the public as these grant funds will be used to promote public safety on Oakland's streets.
COORDINATION
This report and legislation have been reviewed by the Office of the City Attorney and the Budget Bureau.
SUSTAINABLE OPPORTUNITIES
Economic: There are no economic activities associated with this report
Environmental: The traffic safety plans that will be created through this grant-funded program will support safer streets in promotion of safe walking and cycling as forms of transportation. These modes of mobility decrease the reliance of fossil fuels which negatively contribute to global warming.
Race and Equity: Grant funds and other resources contributed by partnering agencies are directed toward achieving increased safety and service levels, especially in less resourced Oakland communities.
Edward D. Reiskin, City Administrator
Subject: Oakland School Safety Grant: Active and Safe Oakland Date: February 21, 2022 Page 6
Public Safety Committee
April 12, 2022
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution Authorizing The City Administrator To:
1) Accept And Appropriate The Alameda County Public Health Department (ACPHD) Active Transportation Program Grant Funds In The Amount Not To Exceed Ninety-Nine Thousand Dollars ($99,000); And
2) Enter Into A Contract With ACPHD For The Pe riod Of October 1, 2020 To September 30, 2023 To Develop Traffic Safety Plans, Implement School Safety Patrol Programs, And Provide Additional Traffic Enforcement Around Schools, In Support Of The "Active and Safe Oakland” Program; And
3) Authorize A Contribution In An Estimated Amount Of Thirteen Thousand Seven Hundred And Seventy -One Dollars ($13,771) From The General Purpose Fund To Subsidize The Associated Grant Program Central Services Overhead (CSO) Charges.
For questions about this report, please contact OakDOT School Traffic Safety Supervisor Paul Cirolia at (510) 773-6800.
Reviewed by:
Sean Fleming, Captain of Police
OPD, Support Operations Division
Shamika Shavies, Fiscal Manager
OPD, Fiscal Services Division
Prepared by:
Molly Giesen-Fields, Grants Coordinator
OPD, Fiscal Services Division
Bruce Stoffmacher, Legislation and Privacy Manager
OPD, Research and Planning Section