City Council
May 3, 2022
AGENDA REPORT
TO: Edward D. Reiskin FROM: J. Nicholas Williams
City Administrator Director, OPRYD
SUBJECT: SUPPLEMENTAL - Report from the
Parks and Recreation Advisory
Commission
DATE: April 28, 2022
City Administrator Approval Date: Apr 28, 2022
RECOMMENDATION
Staff Recommends That City Council Receive An Annual Informational Report From The Parks And Recreation Advisory Commission
REASON FOR SUPPLEMENTAL
At the April 25, 2022 Life Enrichment Committee meeting staff was asked to provide additional information and updates related to 1) Streamlining of the City’s special event process, 2) City’s vending program, 3) Park Stewards program, and 4) Provide the Parks and Recreation Advisory Commission’s (PRAC) recommendation of park improvement projects proposed to be funded by Measure Q. This supplemental report is prepared in response to that request.
Streamlining of the City’s Special Event Process
In July 2020, the City Council adopted Resolution No. 88236 CMS, which requested that the City Administration return to City Council with amendments to the City of Oakland’s (City’s) Special Events and Street Closure Ordinances, Oakland Municipal Code (OMC) 9.52 and OMC
12.08, to move the permitting of events from the Oakland Police Department (OPD) to civilian staff. Prior to the passage of Resolution No. 88236 CMS, external stakeholders raised concerns regarding the City’s approach to entertainment, finding it inequitable, unclear, and indicative of a view of entertainment as a problem rather than as something to support.
Accordingly, over the last year an interdepartmental team of City staff reviewed these critiques and past efforts to improve the City of Oakland’s special events permitting process, conferred with special event regulators across the country as well as the City of Oakland’s Cultural Affairs Commission, and authored proposed amendments to the City’s Special Events and Street Closure Ordinances as well as the Master Fee Schedule. The proposed amendments transfer the permitting of special event and short-term encroachments to civilian staff, offer transparency, and streamline the processing of special events. The proposed amendments are currently in draft form and being reviewed by multiple departments. Staff anticipates this review completing over the next three weeks and presenting the final proposal to the City Council’s Public Safety Committee in June.
City Council
May 3, 2022
Edward D. Reiskin, City Administrator
Subject: SUPPLEMENTAL – Report from the Parks and Recreation Advisory Commission Date: April 28, 2022 Page 2
City of Oakland Mobile Vending Program
In January 2022 staff presented an informational report to the PRAC with a proposed long-term plan regarding vending at Lake Merritt.1 Last month the City Council adopted ordinances to make Flex Streets a permanent option for businesses, including mobile vendors, to utilize outdoor spaces. Staff is now updating educational materials and planning outreach to mobile vendors in May to share information on mobile vending options.
Park Stewards Program
Oakland Park Stewards will be deployed equitably throughout Oakland with all neighborhoods benefitting from the pilot program. High traffic parks and facilities will receive commensurate coverage. Stewards will work in pairs with 10-12 Stewards deployed each Friday, Saturday and Sunday.
Stewards are in the onboarding process with seventeen potential Stewards receiving conditional letters of employment. All seventeen Stewards are people of color with the vast majority being Oakland native or current residents. Recruitment for the one full-time program director position is in process with no date specific for when the position will be posted.
Park Stewards will be equipped with smart phones with real-time geo location tracking. This work management software will provide data and analytics on all tasks completed by the Stewards and the exact locations of those tasks.
A memorandum from the PRAC to Oakland Public Works with recommendations for any fund balances and/or carry forward funds from Measure Q is provided as Attachment A.
1 See pages 31-41 of the January 2022 Parks and Recreation Advisory Commission Agenda Packet:
https://cao-94612.s3.amazonaws.com/documents/PRAC-Agenda-Packet-Jan122022.pdf City Council
May 3, 2022
Edward D. Reiskin, City Administrator
Subject: SUPPLEMENTAL – Report from the Parks and Recreation Advisory Commission Date: April 28, 2022 Page 3
ACTION REQUESTED OF THE CITY COUNCIL
Staff recommends that City Council receive an annual informational report from the Parks and Recreation Advisory Commission.
For questions regarding this report, please contact Dana Riley, Assistant Director at (510) 238- 6495.
Respectfully submitted,
for
J. Nicholas Williams
Director, Parks, Recreation & Youth
Development Department
Prepared by:
Dana Riley, Assistant Director
Attachments: (1):
A: PRAC Memo
INTER OFFICE MEMORANDUM
TO: Tom Morgan, Oakland Public Works (OPW) FROM: Princess Allen Chair
CC: Oakland Parks, Recreation & Youth
Development (OPRYD)
Parks & Recreation Advisory
Commission (PRAC)
SUBJECT: OPW Departmental Submittal, FY 2022-23
Midcycle Budget Process
DATE: March 15, 2022
Dear Oakland Public Works,
As Chair of PRAC, which is assigned by City Council, the community oversight of Measure Q funding expenditure related to parks services and water quality services, I am writing this memo to request OPW include the following information from PRAC as part of its department submittal for the Department Proposal phase of the FY 2022-23 Midcycle Budget Process.
In PRAC’s March 9, 2022 meeting, the Commission heard and unanimously accepted the below informational report. In particular, PRAC would like to emphasize the information regarding parks and parks facilities projects that are unfunded, and eligible for Measure Q funding, as well as the mapping data staff provided. At the request of the PRAC, OPW produced an interactive map representing project data overlaid on the OakDOT Geographic Equity Toolbox mapping data. The OakDOT Geographic Equity Toolbox was created as a data-driven way for the City of Oakland to recognize and prioritize neighborhoods based on concentrations of people with demographic factors determined to have experienced historic, and current disparities. The project data overlaid against this information is available at this ink: https://arcg.is/1W18af0.
As reflected in the Commission’s discussion of this item and in the unanimous vote to accept the report, PRAC recommends that any fund balances and/or carry forward funds from Measure Q that are identified in this midcycle process and are eligible for project spending be prioritized through the process described in the report, as well as through an equitable lens prioritizing projects in equity priority neighborhoods, as identified by data in this mapping. PRAC also requests in advance that when the draft midcycle budget is released later this spring, the Commission be briefed in writing on how the draft responds to this recommendation.
Sincerely,
Princess K. Allen
Chair
Parks & Recreation Advisory Commission
Attachment: PRAC 03-09-22 Item 5 Informational Report; OPW Priority List
Project Location Address Council District Project Description
32 2022-3 Stephen 1 Work in progress 150 FHOP - Wilson Building 150 Frank Ogawa Plaza 3 Fire Alarm System
Status for Funding
Active
40 Stephen 2 None 150 FHOP - Wilson Building 150 Frank Ogawa Plaza 3 HVAC / Boiler Repairs and Upgrades 33 2022-4 Stephen 1 Work in progress 250 FHOP - Dalziel Building 250 Frank H. Ogawa Plaza, Oak 3 Fire Alarm System 41 Stephen 2 None 250 FHOP - Dalziel Building 250 Frank H. Ogawa Plaza, Oak 3 HVAC / Boiler Repairs and Upgrades 42 Stephen 2 None 250 FHOP - Dalziel Building PCAC 250 Frank H. Ogawa Plaza, Oak 3 Reconfigure HVAC Vent / Duct Unfunded
Active
Unfunded
Funding Identified
8 Craig 1 Waiting for quote
9 Craig/ Don 1 Waiting for quote
85th Avenue Mini Park - repairs
88th Mini Park rennovations
1712 85th Avenue
1722 88th Ave
6 low fence for toddlers? 9/28/2021
swing, sand, structure, everything, low fence for toddler, 7 fountain, sewer lateral
Funding Identified
Funding Identified
$ 3,209,200.36
$ 2,250,144.44
43 Craig/ Martin 1 None Arroyo Viejo Park Renovation 7701 Krause Ave. Oakland, CA 6 filed house? no labor 34 2022- 31 Craig/ Marco 1 Work in progress Bella Vista Park 1025 E 28th St, Oakland, CA 94 2 resurface tot lot 1 Craig 1 Done Betti Ono Gallery, 150 FHOP 150 Frank Ogawa Plaza 3 Electrical 35 Stephen 1 Work in progress City Hall 1 Frank H. Ogawa Plaza, Oaklan 2 HVAC. Compressor 44 Stephen 3 None City Hall 1 Frank H. Ogawa Plaza, Oaklan 2 Recoating Building Earthquake Plates 45 Stephen 3 None Civic Center Plaza 150 Frank Ogawa Plaza 3 Sky Jack Extending Lift 46 Stephen 3 None Civic Center Plaza 150 Frank Ogawa Plaza 3 Lighting - Safety & Energy Savings 47 Stephen 2 None Civic Center Plaza - City Hall 1 Frank H. Ogawa Plaza, Oaklan 2 Safety & Security Fence 4 2022- 9.1 Stephen 1 PO in process Civic Center Plaza - Dalziel 250 Frank Ogawa Plaza 3 Safety & Security Fence 36 2022-9 Stephen 1 Work in progress Civic Center Plaza - Dalziel 250 Frank H. Ogawa Plaza, Oak 3 Safety & Security Fence 48 Stephen 3 None Civic Center Plaza - Dalziel, Wilson, City Hall 250 Frank H. Ogawa Plaza, Oak 3 Common Area Carpet Replacement 10 4
Cra
ig 1 Waiting for quote Courtland Creek Park 2518 Courtland Ave Resurface half baskteball court 7 2022-51 Marco/ Tom 1 PO in progress Defremery Pool 1269 18th Street 3 new filters 2 2022-39 Marco 1 Done Defremery Pool 1269 18th Street 3 new boiler 49 Stephen 3 None Eastmont Police Station 2651 73rd Ave, Oakland, CA 946 6 Carpet Replacement 50 Marco 3 None Fire Station #15 455 27th St, Oakland, CA 94612 3 New Roof 37 Marco/ Martin 1 Work in progress Fire Station #26 2611 98th Ave, Oakland, CA 946 7 new gutters 11 Marco/ Tom 1 Waiting for quote Franklin Rec (CDBG) 1010 E 15th St 2 new hvac 51 Marco 3 None Fremont Pool 4550 Foothill Blvd, Oakland, CA 5 new boiler 52 Marco 3 None Golden Gate Rec/ballfield 1075 62nd St, Oakland, CA 9460 1 Outfield fence - Quote A 53 Marco 3 None Golden Gate Rec/ballfield 1075 62nd St, Oakland, CA 9460 1 Perimeter & dugout fence - Quote B 54 Marco 3 None Golden Gate Rec/ballfield 1075 62nd St, Oakland, CA 9460 1 backstops - Quote C 5 Tom H 1 PO in process Joaquin Miller 3594 Sanborn Dr 4 Fire alarm system 12 Ma rco/ Martin 1 Waiting for quote Joaquin Miller Park Comm Ctr. 3594 Sanborn Dr 4 redo all gutter and exposed beams Funding Identified
Active
Complete
Active
Unfunded
Unfunded
Unfunded
Unfunded
Active
Active
Unfunded
Funding Identified
Funding Identified
Active
Unfunded
Funding Identified
Active
Funding Identified
Funding Identified
Unfunded
Unfunded
Unfunded
Active
Funding Identified
$ 3,332,762.59
$ 7,239.00
13 Marco/ Tom 1 Waiti ng for quote Joaquin Park Restrooms Renovations 3594 Sanborn Dr 4 Three, Meadow, Sequoia Arena, Fire Circle
Funding Identified
14 Marco/ Martin 1 Waiting for quote Lake Merritt Bowling Green 660 Bellevue Ave, Oakland, CA 3 Structure Cast, one unit, no labor, about $700k per unit 15 Craig 1 Waiting for quote Lake Merritt Restroom Trail repair 660 Bellevue Ave, Oakland, CA 3 trail repair no restroom 55 Marco 3 None Live Oak Pool 1055 MacArthur Blvd, Oakland, 5 new pool shell and bulkhead 6 Stephen 1 PO in process Main Library 125 14th Street 2 Elevator Service 56 Stephen 3 None Malonga 1428 Alice St, Oakland, CA 9461 3 Boiler 16 Marco 1 Waiting for quote Montclair Park 6226 Moraga Ave, Oakland, CA 4 restroom 17 Ma rco/ Don 1 Waiting for quote Montclair Park Main Tot Lot 6226 Moraga Ave, Oakland, CA 4 safety tiles 18 Marco/ Martin 1 Waiting for quote Montclair Rec Center 6300 Moraga Ave, Oakland, CA 4 New Roof 3 Marco 1 Done Mosswood Park 3612 Webster 3 Fence rental Unfunded
Funding Identified
Unfunded
Active
Unfunded
Funding Identified
Funding Identified
Funding Identified
Active
57 7
Marco 1 or 2 None MSC 7101 Edgewater Dr, Oakland, CA, 94
add security cameras at parking lots and bldg entrances
Unfunded
38 2022- 15 Marco 1 Work in progress MSC Building 2 7101 Edgewater Dr, Oakland, CA, 94 7 new roof 19 Marco/ Martin 1 Waiting for quote MSC Building 4 7101 Edgewater Drive 7 New Roof (solar panels NOT included) 20 Marco/ Tom 1 Waiting for quote OFD, Various FH Various All Phase 1 Fuel Lines 21 Stephen 1 Waiting for quote Old Fire Alarm Building 1310 Oak Street 7 HAZ Abatement 22 Stephen 1 Waiting for quote PAB / HOJ 455 7th Street 7 Roof Repairs 23 Stephen 1 Waiting for quote PAB / HOJ County Side 455 7th Street 7 Fire Alarm System 58 Stephen 2 None PAB / HOJ County Side 455 7th Street 7 Elevators 24 M arco/Don 1 Waiting for quote Parks Various All Litter receptacles 25 Stephen 1 Waiting for quote PCAC Dalziel Bldg 250 Frank H. Ogawa Plaza, Oak 3 HVAC Duct/Vent adjustent/balance 26 Craig 1 Waiting for quote PCAC Signage Various All PCAC Signage 27 Marco 1 Waiting for quote Restroom Paint for Parks Various All Active
Funding Identified
Funding Identified
Unfunded
Unfunded
Active
Active
Funding Identified
Unfunded
Unfunded
Active
28 Craig/ Marco 1 Waiting for quote San Antonio Park 1701 E 19th St, Oakland, CA 94
2 bleachers, basketball court
Funding Identified
39 2022- 37 Marco/ Don 1 Work in progress Signs for Parks Various All Park hours, rules, maps, various languages 59 Marco 2 None Temescal Pool 371 45th St, Oakland, CA 94609 1 new pool deck 29 Marco/ Don 1 Waiting for quote Tomas Melero Park - Cosmetic repairs and cleaning 65th and International Boulevard 6 Fence, pressure wash, bare patch sand 30 Marco/ Don 1 Waiting for quote Vandal-proof litter receptacles Various All JLAC, 20 something 31 Stephen 1 Waiting for quote Veterans, main library, Malonga 9/28/2021 Malonga $85,082. Various All Annual main switch Active
U
nfunded
Unfunded
Unfunded
Funding Identified
The above information is provided by Oakland Public Works, supplemental to the PRAC 3/9/2022 Meeting, Agenda Item 5 Project Projects
# Log # PM Priority Done Contractor Estimated
Amount
Anticipated Funding
Source
500,000.00 Def Maint & O&M quote received might need update 2/10/2022may need more than $1 million 2/10/2022 about $400k for roof Garland roof will leak on next rainy season 1010 Def Maint 178,159.00 Garland Electricians need to remove the shorting caps from all light fixtures(70 poles) and replace with PC so poles are energized all the time to be able to provide power to cameras. Yard staff is constantly complaining of their cars being damaged and put pressure on us to park their vehicles inside the yard where there is no space O&M 100,000.00
3 months Measure Q Tom 5,000.00 United Site Services
12/9/2021 quotes from Martin and Don for floor and particians, fixtures 2/10/2022 Jaime to issue PO
needs to be done soon
2244 & Def Maint
2244
Measure Q
35,000.00
35,000.00
60,000.00
Chain Link Fence
SofSurfaces
Def Maint 400,000.00
ADA/ Def Maint 231,800.00 Dream Ride Elevator
tile is breaking off creating sharp objects in the pool. Large chunks of plaster breaking off. Bulkhead is rusting at waterline- health hazard Unfunded 450,000.00 12/9/2021 craig getting specs 2/10/2022 need consultant 2244 300,000.00 on call? 12/9/2021 $350 not enough, maybe use Def Maint? NEED CONTRACT 2244 350,000.00 Structure Cast PACE
On call for retaining wall
we are going to lose building if this is not done Measure Q
2244
200,000.00
113,380.00
Measure Q 13,087.00 Sentry
This needs to be done. Fence is coming down. unfunded
unfunded
unfunded
131,316.19
146,474.01
44,601.16
Total project cost is $188,000 and CDBG funding is only for $134,466. Unfunded balance is $53,534 quote received -needs to be done right after Defremery Pool Measure Q
Measure Q
53,534.00
55,400.65
need them desperately Def Maint 18,019.48
needs roof desperatly. Def Maint 90,000.00
Carpet has reached end of servicable life Unfunded 154,000.00 12/20/2021 quote received by Erica Measure Q 65,002.38 Lincoln Aquatics Measure Q 77,747.79 Lincoln Aquatics
12/9/2021 Craig has done walk through 2244 - AstroTurf - Court NEED QUOTES replace all carpet that reached end of servicable life Unfunded Decorative fence w/gates + panic exit hdw required to discourage glass breakage & unsanitary conditions for employees/visitors 4400Def Maint
4400Def Maint
30,713.08
85,368.00
Chain Link Fence
Chain Link Fence
Def Maint & O&M? Current Plates Unsafe to walk on and have severe coating damage & could cause loss integrity Unfunded Lift to allow changing lamps over Stair Cases
Unfunded Replace Fixtures Replace High Energy Lighting with efficient LED lighting - Replace / Repair all tree lighting and City Hall lighting O&M Form needed
192,462.00
14,972.00
91,463.00
84,632.00
COVID2022-43 COVID 74,000.00
NEWLY ADDED 8/24/2021 currently getting PO with Roy O&M 7,239.00 Wesco 2244.100492 44,651.76 SofSurfaces
90,000.00 Measure Q 2244.1006031
COVID NEED QUOTE - Reconfigure HAVAC Ducting / Vents for improved air movement Measure Q
2244.1005343 12/9/2021 will wait for quote from Marco. Fence install to follow play structure install 2/10/2022 prop 68 funds Measure Q
2244.1005343/ grant SofSurfaces
75,000.00
20,000.00
100,000.00
HVAC / Boiler updates and repairs - Air Movement Improvements Unfunded 226,950.00 System Needs Mandatory Upgrades to remain Serviceable 1010Def Maint 185,016.00 HVAC / Boiler updates and repairs - Air Movement Improvements Unfunded 159,530.00 System Needs Mandatory Upgrades to remain Serviceable Def Maint 250,717.48 Details
Def maint 85,082.00
deck repairs not holding up. High risk of pool being shut down by County. Sharp edges 12/9/2021 Don to give ERica quote
$2k each for 5 near park pathways
Measure Q
2244/ grant
2417
250,000.00
25,000.00
10,000.00
Chain Link - Contract good
None, Clinton Pugh to provide
11/29/2021 $2,458.63 is this the only amount? 2244 86,454.00 Ecomony lumber basketball courts; Installation of moveable bleachers at the soccer field; Replace gates of tennis courts; Surface road repair of the asphalt and driveways. 2244/ CDBG 250,000.00 San Antonio Park - Update lighting system for basketball courts with timers and photocells (using solar lighting); Repair of concrete bleachers around the AstroTurf - Court Grainger - bleachers
2244 50,000.00 Kelly Moore Or Sherwin Williams, Home Depot NEED QUOTE: PCAC ducting needs to be reconfigured
NEWLY ADDED 8/24/2021
Unfunded
Def Maint
25,000.00
20,000.00
12/9/2021 pontential transfer to PTSD 2/10/2022 funds to Brian C 2244 60,000.00 Bright Idea Shop (Gordon Matasa) NEED 2 MORE QUOTES - System Needs Mandatory Upgrades to operate and remain Serviceable NEED 3 QUOTES
Unfunded
Unfunded
551,974.41
1,462,800.00
132,800.00 already encumbered On-Call with Bayview Enviromental fell thru because contract expired - need to renew and have done 2/10/2022 use McGuire and Hester? Stephen/ Greg 200,000.00 Unfunded NEED ON-CALL QUOTE - Roof Pillars / Façade / Walls deteriorating and need assement for repair / refurbishment 50,000.00 Def Maint/ Fire
Unfunded
Funding Identified
Active
Complete
Project Location Address Council District Project Description Estimated Amount
Anticipated
Funding
Source
85th Avenue Mini Park Repairs 1712 85th Avenue 6 low fence for toddlers? 9/28/2021 swing, sand, structure, everything, low fence for toddler, fountain, sewer
Measure Q
88th Mini Park Renovations
1722 88th Ave
7 lateral Measure Q
Allendale Park 3711 Suter St. Oakland, CA 94619 4 Sports Field and Garden - Repair Broken Lighting Unfunded Arroyo Viejo Park 7701 Krause Ave. Oakland, CA 94605 6 Upgrade kitchen to commercial kitchen w/donated equipment and $25k Unfunded Arroyo Viejo Park 7701 Krause Ave. Oakland, CA 94605 6 Lighting at park doesn't appear to be working/on Unfunded Arroyo Viejo Park 7701 Krause Ave. Oakland, CA 94605 6 Rehab the wooden entrance sign Unfunded Arroyo Viejo Park Renovation 7701 Krause Ave. Oakland, CA 94605 6 field house Arroyo Viejo Park Tennis Court Improvements 7701 Krause Ave. Oakland, CA 94605 6 Re-Surface tennis court and replace equipment Bella Vista Park - resurface tot lot 1025 E 28th St, Oakland, CA 94610 2 Resurface tot lot Burkhalter Park 4080 Edwards Ave, Oakland, CA 94605 6 Ball field lights Burkhalter Park 4080 Edwards Ave, Oakland, CA 94605 6 Fieldhouse roof Chinese Garden Park 7th, Harrison 6 Request to install "low" perimeter fence by Family Gardens Clinton Park 655 International Blvd, Oakland, CA 94606 2 Fix lights Clinton P ark 655 International Blvd, Oakland, CA 94606 2 Repair Lighting Courtland Creek Park 2518 Courtland Ave 4 Resurface half baskteball court Courtland Creek Park 2518 Courtland Ave 4 Install Swing gates at Courtland and Fairfax? Defremery 1269 18th Street 3 Sofsurface
Defremery Pool 1269 18th Street 3 new boiler
Defremery Pool 1269 18th Street 3 new filters
Dimond Park 3860 Hanly Rd, Oakland, CA 94602 5 Sofsurface Dimond Rec 3860 Hanly Rd, Oakland, CA 94602 5 New roof
Dover Park 5707 Dover St, Oakland, CA 94609 1 Replace play structure in disrepair Dover Park 5707 Dover St, Oakland, CA 94609 1 Replace damaged gates Dover Park Play Structure & Surfacing 5707 Dover St, Oakland, CA 94609 1 Replace play structure & safety surfacing East Oakland Senior 9255 Edes Ave, Oakland, CA 94603 7 New Roof East Oakland Senior 9255 Edes Ave, Oakland, CA 94603 7 New Roof Eastshore Park 660 Bellevue Ave, Oakland, CA 94610 3 Tot Lot pour in place damaged Measure Q
Def Maint
Measure Q
$500,000.00 Unfunded
$30,000.00 Unfunded
Unfunded
Unfunded
Unfunded
$ 100,000.00 Measure Q
Unfunded
Measure Q
Measure Q
Measure Q
Measure Q
$350,000.00 Unfunded
Unfunded
Unfunded
$ 300,000.00 Def Maint
$550,000.00 Unfunded
$550,000.00 Unfunded
Unfunded
Franklin Rec (CDBG)
1010 E 15th St 2 new hvac Measure Q/
CDBG
Fremont Pool 4550 Foothill Blvd, Oakland, CA 94601 5 new boiler Garden Center fieldhouse 666 Bellevue Ave, Oakland, CA 94610 2 Replace building Golden Gate Rec/ballfield 1075 62nd St, Oakland, CA 94608 1 Outfield fence - Quote A Golden Gate Rec/ballfield 1075 62nd St, Oakland, CA 94608 1 Perimeter & dugout fence - Quote B Golden Gate Rec/ballfield 1075 62nd St, Oakland, CA 94608 1 backstops - Quote C Grove Shafter Park Martin Luther King Jr Way & 36th Street, Oakland, CA 94609 3 Basketball Court Improvemetns Hardy Dog Park 5500 Claremont Ave, Oakland, CA 94618 3 Repair Damaged Gate Joaquin Miller Community Center 3594 Sanborn Dr 4 Fire alarm replacement Joaquin Miller Community Center 3594 Sanborn Dr 4 Roof, gutters and glu-lams Joaquin Miller Park Comm Ctr. 3594 Sanborn Dr 4 redo all gutter and exposed beams Joaquin Park Restrooms Renovations (FY21-22) 3594 Sanborn Dr 4 Three, Meadow, Sequoia Arena, Fire Circle Lake Merritt 660 Bellevue Ave, Oakland, CA 94610 3 spike strips Lake Merritt Bowling Green Restroom 660 Bellevue Ave, Oakland, CA 94610 3 Structure Cast, one unit, no labor, about $700k per unit Lake Merritt Restroom Trail Repair 660 Bellevue Ave, Oakland, CA 94610 3 trail repair no restroom Lakeview filedhouse 660 Bellevue Ave, Oakland, CA 94610 3 Replace building Litter R eceptacles Various All parks
Live Oak Pool 1055 MacArthur Blvd, Oakland, CA 94610 2 new pool shell and bulkhead Malonga 1428 Alice St, Oakland, CA 94612 2 Boiler
Montclair Park 6226 Moraga Ave, Oakland, CA 94611 4 Sofsurface Montclair Park 6226 Moraga Ave, Oakland, CA 94611 4 Sofsurface Montclair Park 6226 Moraga Ave, Oakland, CA 94611 4 Ampitheater Drainage Repair Montclair Park Main Tot Lot Turf Restoration 6226 Moraga Ave, Oakland, CA 94611 4 Tot lot resurface Montclair Park Restrooms 6226 Moraga Ave, Oakland, CA 94611 4 restroom renovations Montclair pickle ball court 6226 Moraga Ave, Oakland, CA 94611 4 Lights Montclair pickle ball court 6226 Moraga Ave, Oakland, CA 94611 4 Lights Montclair Rec Center 6226 Moraga Ave, Oakland, CA 94611 4 New Roof Mosswood Park 3612 Webster St, Oakland, CA 94609 3 Fence rental Rainbow Recreation Center 5800 International Blvd, Oakland, CA 94621 5 Broken slide Raimondi Park 1800 Wood St, Oakland, CA 94607 3 Football & Baseball field lights Redwood Heights Park 3883 Aliso Ave, Oakland, CA 94619 5 Redwood heights rec center: chips or holes in the rubberized surface Redwood Heights Park 3883 Aliso Ave, Oakland, CA 94619 5 Tot-Lot Replacement Restroom Paint Abatement Various All paint for park restrooms Def Maint
$850,000.00 Unfunded
Def Maint
Def Maint
Def Maint
Unfunded
Unfunded
$12,985.00 U
nfunded
$400,000.00 Unfunded
$ 200,000.00 Measure Q
Measure Q
Measure Q
Measure Q
Measure Q
$750,000.00 Unfunded
Measure Q
Def Maint
Def Maint
Measure Q
Measure Q
Unfunded
Measure Q
Measure Q
$15,000.00 Unfunded
$15,000.00 Unfunded
$ 60,000.00 Measure Q
Measure Q
Unfunded
$250,000.00 Unfunded
Unfunded
Unfunded
Measure Q
San Antonio Park
Signs
1701 E 19th St, Oakland, CA 94606
Various
2 Repair lighting and bleachers around basketball courts, install moveable bleachers at soccer field, replace tennis court gates, surface road repairs.
All Park Hours, Park Rules, and maps in at least four languages – English, Spanish, Chinese, Vietnamese.
Measure Q
Measure Q
Splash Pad Park 746 Grand Ave, Oakland, CA 94610 5 Repair sunken wooden planks Unfunded Splash Pad Park 746 Grand Ave, Oakland, CA 94610 5 Replace gravel track/walkways (decomposed granite (DG)?) Unfunded Temescal Pool 371 45th St, Oakland, CA 94609 5 new pool deck Tomas Melero Park - Cosmetic Repairs 65th and International Boulevard, Oakland 6 Fence, pressure wash, bare patch sand Union Point Park Restoration 2311 Embarcadero, Oakland, CA 94606 7 Park renovations $ 250,000.00 Def Maint
Measure Q
Measure Q
The above information is provided by Oakland Public Works, supplemental to the PRAC 3/9/2022 Meeting, Agenda Item 5 $ 1,179,000.00
$ 25,000.00
$ 86,454.00
$ 250,000.00
$ 50,000.00
$ 35,000.00
$ 144,837.21
$ 450,000.00
$ 400,000.00
$ 60,000.00
$ 350,000.00
$ 300,000.00
$ 44,500.00
$ 113,380.00
$ 143,446.25
$ 65,002.38
$ 77,747.79
$ 251,446.72
$ 57,000.00
$ 90,000.00
$ 350,000.00
$ 100,000.00
$ 20,000.00
$ 5,000.00
$ 35,000.00
$ 35,000.00
$ 131,316.19
$ 146,474.01
$ 44,601.16
$ 188,000.00
$ 55,400.65
Item 5
C I T Y O F O A K L A N D
Oakland Parks & Recreation
TO: Princess Allen, Chair, Parks and Recreation Advisory Commission (PRAC) FROM: Sean Maher, Oakland Public Works (OPW)
DATE: March 9, 2022
SUBJECT: Informational Report: OPW Monthly Measure Q Hiring Matrix and Performance Measures Update, OPW Park and Facility Maintenance/Project List
.
SUMMARY
This report provides OPW’s routine updates to PRAC regarding the hiring of staff related to Measure Q-funded park maintenance services. For reference, this report includes the draft reporting of OPW’s performance measures in the delivery of Measure Q-funded services, as presented at the February 9, 2022 PRAC meeting – however, staff are still implementing new improvements to that reporting and incorporating stakeholder input, so that reporting here is unchanged from the February report.
This report also includes the OPW Park and Facility Maintenance/Project List, for projects that are eligible to be Measure Q, 4400-Deferred Maintenance and CDBG funded, as well as spreadsheets and mapping of that information.
FISCAL I
MPACT
Since this report is informational only, no fiscal impacts are included.
BACKGROUND / LEG ISLATIVE HISTORY
Measure Q, approved by Oakland voters in March 2020, provides funding for City of Oakland services related to parks maintenance, homelessness services, and water quality, subject to civilian oversight. The Oakland City Council assigned PRAC the oversight role regarding the Measure Q expenditures related to parks maintenance and water quality services.
As a component of this oversight function, OPW routinely submits to PRAC updates on hiring of positions related to Measure Q-funded park maintenance services. This report provides an update for the PRAC’s meeting of February 9, 2022. For the first time, this report now also includes a chart representing hiring trends, so that PRAC and the public can see how hiring and staffing of Measure Q positions is changing over time.
Additionally, Measure Q includes service performance requirements. OPW has been working with the PRAC Measure Q ad hoc committee and with community members to develop a reporting template for measuring and tracking performance of those services. The department’s goal is a routine report that is clear, simple, and accessible to the community to provide transparent and accessible reporting on service delivery. This will be an iterative process, and OPW welcomes feedback from PRAC on how the department can continue honing that reporting template.
PRAC – 03/09/2022
PRAC – 03/09/22
Item #5, Measure Q Hiring Progress Tracker and Performance Measures and Service Delivery Charts 2 RECOMMENDATION
OPW recommends that PRAC accept this informational report.
Respectfully submitted,
/s/ Sean Maher
Prepared by:
Sean Maher
Acting Assistant to the Director
Oakland Public Works
Identification of Support Documents:
Attachments: Exhibit A – Measure Q Hiring Progress Tracker, Updated 02/24/2022, and Performance Measures and Service Delivery Charts, Updated 01/27/2022
Exhibit B –OPW Park and Facility Maintenance/Project List PRAC – 03/09/22
Item #5, Measure Q Hiring Progress Tracker and Performance Measures and Service Delivery Charts 3 PRAC – 03/09/22
Item #5, Measure Q Hiring Progress Tracker and Performance Measures and Service Delivery Charts 4 Hiring Trend for Measure Q Positions
***NOTE: Data displayed is baseline data before all Measure Q positions have been filled.
Future reports will show mowing by field names and mowing frequency.
STAFFING HOURS BY PARK: FISCAL YEAR 21-22
PRAC – 03/09/22
Item #5, Measure Q Hiring Progress Tracker and Performance Measures and Service Delivery Charts 5 Measure Q deliverable: Provide dedicated staff at major parks. “Major Parks” means City operated Community Parks, Region-serving parks, and Resource Conservation Areas, as those terms are used in the Open Space Conservation & Recreation (OCSAR) Element of the Oakland General Plan.” Section (3 (B)(1) (m)
Community Serving Parks: • Mosswood • Bushrod • DeFremery • San Antonio • Brookdale • Brookfield • Arroyo Viejo • Montclair • Dimond
Region Serving: • Lakeside • Joaquin Miller (part)
Resource Conservation Areas: • Glen Daniel/King Estates • Dimond Canyon • Garber • Beaconsfield • Claremont Canyon • Joaquin Miller (part) • Leona Heights/Open Space
PRAC – 03/09/22
Item #5, Measure Q Hiring Progress Tracker and Performance Measures and Service Delivery Charts 6 ***NOTE: Data displayed is baseline data before all Measure Q positions have been filled.
Many Parks reflect a staffing shortage due to unfilled positions.
Locations from the list will be added as systems are in place to measure service.
PRAC – 03/09/22
Item #5, Measure Q Hiring Progress Tracker and Performance Measures and Service Delivery Charts 7 OPW Park and Facility Maintenance/Project List
Measure Q, 4400-Deferred Maintenance and CDBG funded
OPW’s Facilities Services and Parks and Tree Services Divisions is responsible for maintenance at all City Facilities and Parks. The Facilities Services Division estimates a backlog of $35-$40M of deferred maintenance at City Facilities overall. This does not include replacement of building systems, HVAC upgrades, and mandatory upgrades including natural gas to electrical conversions at all City Facilities by year 2030.
OPW has compiled a prioritized deferred maintenance project list for City facilities, these projects are funded through various funding sources, including Facilities Fund 4400 - O&M, Facilities Fund 4400 - Deferred Maintenance, CDBG Funds and Measure Q Funds. These lists include many of the projects that we are currently working on but doesn’t include all of the deferred maintenance required at City Facilities -- as that list is continually growing.
The deferred maintenance list and MQ list was forwarded to the committee for the purposes of this discussion. The lists show projects funded by MQ for FY21-22 total 3,235,564. It also shows that an additional $3M in other repairs and projects that will utilize MQ and other funds to complete, these are either waiting for quotes, in progress or waiting for additional funding to complete.
Lastly the lower section of the list includes additional projects/ repairs that are currently unfunded, this unfunded group is estimated to cost around $8M-$10M. This list continues to grow faster than the funds become available to complete them.
Due to the ramp-up time it took to hire all of the various positions associated with Measure Q, OPW realized a significant salary savings in the first year of the Measure and was able to utilize some of those funds to complete other critical projects included on the list. OPW has now completed the majority of hiring for the positions, there are several remaining custodial positions to be filled in the next 30-60 days which will reduce or eliminate any future salary savings.
OPW Facilities Division prioritizes the work on the list based on health and safety, prevention of injuries or accidents, ensuring the safe healthy operation of parks and facilities, preservation of city parks and facilities. The projects list is generated through service requests or reports from citizens, employees, customers and visitors through OAK311 and Cityworks. The list is also generated by staff performing inspections or repairs, preventative maintenance work and responding to service requests. Some work is generated through the CIP process or in coordination with the Mayor, City Administrator, Council offices, Department representatives and community groups.
The projects list is provided in PDF spreadsheet format, and will be posted to the Measure Q web page. At the request of the PRAC Measure Q Ad Hoc Committee, OPW has also produced an interactive map representing project data overlaid on the OakDOT Geographic Equity Toolbox mapping data. The OakDOT Geographic Equity Toolbox was created as a data-driven way for the City of Oakland to recognize and prioritize neighborhoods based on concentrations of people with demographic factors determined to have experienced historic and current disparities. The project data overlaid against this information is available at this ink:
https://arcg.is/1W18af0
A static version of this mapping information is also shared below.
PRAC – 03/09/22
Item #5, Measure Q Hiring Progress Tracker and Performance Measures and Service Delivery Charts 8 PLEASE NOTE: The intent of this information is to provide PRAC with an overview of the of the projects OPW is prioritizing and managing. New requests for maintenance service or capital projects should be routed through their respective channels:
• Public maintenance requests should be directed to OAK311, which can be contacted in four ways:
o Dial 311 (or 510-615-5566)
o Report online at 311.oaklandca.gov
o Email [email protected]
o Report via the free OAK311 mobile app, available for Apple and Android devices • Capital project requests are routed and prioritized through the City of Oakland’s Capital Improvement Program as part of the City’s two-year budget cycle.