APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. _______________ C.M.S.
RESOLUTION 1) WAIVING THE COMPETITIVE MULTIPLE-STEP
SOLICITATION PROCESS REQUIRED FOR THE ACQUISITION OF
INFORMATION TECHNOLOGY SYSTEMS AND WAIVING THE
LOCAL AND SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
REQUIREMENTS; 2) AWARDING A CONTRACT TO PERFECTMIND,
INC IN AN AMOUNT NOT TO EXCEED $249,880 FOR A THREE-YEAR
TERM TO CONTINUE PROVIDING A SOFTWARE PLATFORM THAT
WILL ALLOW PROGRAM REGIST RATIONS AND FACILITY
RENTALS; AND 3) AUTHORIZING THE CITY ADMINISTRATOR TO
ENTER INTO THREE ONE-YEAR CONTRACT EXTENSIONS IN AN
AMOUNT NOT TO EXCEED $547,485 OVER THE SIX-YEAR PERIOD
WHEREAS, the City of Oakland’s Parks Recreation and Youth Development Department relies on parks and recreation management software to process p rogram registrations and facility rentals, processing over 163,900 transactions per year across 64,991 individual customers; and
WHEREAS, Oakland Municipal Code (OMC) Section 2.04.042.A requires that the City Administrator conduct a competitive multiple-step solicitation process for the acquisition of any computerized or information technology systems; and
WHEREAS, OMC Section 2.04.042.D provides that the City Council may waive the competitive process upon a recommendation of the City Administr ator and finding and determination by the City Council that it is in the best interests of the City to waive the solicitation processes; and
WHEREAS, staff recommends that it is in the best interest of the City t o waive the multiple-step solicitation process in order to prevent a system outage, the current contract will expire and Oakland’s IT Department does not have the capacity to assist with the RFP/RFQ before the expiration of the current contract; and
WHEREAS, the City Administrator has determined that this contract is p rofessional, scientific or technical and temporary in nature, and the performance of this contract shall not result in the loss of employment or salary by any person having perman ent status in the competitive services; now, therefore, be it
________________________
CI
TY ATTORNEY’S OFFICE
CIL
3130731v5/ARM 2
RESOLVED: That the City Council finds and determines that pursuant to O MC section
2.04.042.D, for the reasons stated above and in the City Administrator’s report accompanying this resolution, it is in the best interests of the City to waive th e competitive multiple-step solicitation process for the information technology products and services to be purchased under the proposed contract and so waives the requirements; and be it
FURTHER RESOLVED: That the City Council hereby waives any Local and Small Local Business Enterprise (L/SLBE) Program requirements; and be it
FURTHER RESOLVED: That the City Council hereby awards a contract to PerfectMind, Inc. in an amount not to exceed $249,880 for a three-year term to provide a software system that will allow continued program registrations and facility rentals; and be it
FURTHER RESOLVED : That the City Council hereby authorizes the City Administrator to amend the agreement with PerfectMind, Inc. to enter into three one-year contract extensions in an amount not to exceed $93,480 for the first year, $99,090 for the second year and $105,035 for the third year, for a total contract amount not to exceed $547,485 for six years; and be it
FURTHER RESOLVED: That based on information provided by the City Administrator, the City Council finds that these contracts are of a professional and temporary nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, KALB, KAPLAN, REID, TAYLOR, THAO AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California