City Council
June 7, 2022
AGENDA REPORT
TO: Edward D. Reiskin FROM: Reginald D. Freeman
City Administrator Fire Chief
SUBJECT: Bay Area Urban Areas Security
Initiative Program Memorandum of
Understanding
DATE: May 16, 2022
City Administrator Approval Date: May 24, 2022
RECOMMENDATION
Staff Recommends That The City Council Adopt A Resolution Authorizing The City Administrator To Enter Into A Governance Memorandum Of Understanding With The Bay Area Urban Areas Security Initiative (UASI) Approval Authority Which Will Provide Overall Governance Of The UASI Grant Program, As Well As Other Grant Programs Under The Jurisdiction Of The Approval Authority Across The Bay Area Region Effective December 1, 2021, through November 30, 2025.
EXECUTIVE SUMMARY
This Memorandum of Understanding (MOU) sets forth the agreements of the City of Oakland, City of San Jose, City and County of San Francisco, County of Alameda, County of Contra Costa, County of Marin, County of Monterey, County of Santa Clara, and County of Sonoma relating to the application for and allocation and distribution of federal Urban Areas Security Initiative (UASI) Program grant funds and other regional grant funds. Acceptance of this MOU and the bylaws of the Bay Area UASI Approval Authority is required to accept funds under the UASI grant.
BACKGROUND / LEGISLATIVE HISTORY
The purpose of the FY 2021 United States Department of Homeland Security (DHS), UASI Program is to provide financial assistance to the San Francisco Bay Area Region to address the unique equipment, training, planning, and exercise needs of large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, protect against, mitigate, respond to, and recover from terrorist attacks and catastrophic disasters.
On January 20, 2004, the City Council approved Resolution No. 78295 C.M.S., authorizing the Interim City Manager to accept, appropriate, and expend the initial UASI Grant funds.
On January 3, 2006, the Department of Homeland Security announced that the separate UASI entities, which included the cities of Oakland, San Francisco, and San Jose, would be consolidated into one urban area for purposes of awarding UASI funding. The Bay Area UASI
Edward D. Reiskin, City Administrator
Subject: Bay Area Urban Areas Security Initiative Program Memorandum of Understanding Date: May 16, 2022 Page 2
City Council
June 7, 2022
now encompasses twelve (12) counties, two (2) major cities, and over 100 municipalities with significant critical infrastructure including three (3) international airports, two (2) major ports, and international icons and centers of commerce and technology that are critical not only to the Bay Area economy, but also to national and global economies. The Bay Area UASI Metropolitan Statistical Area footprint exceeds eight million two hundred thousand (8,200,000) residents.
In 2006, the core cities and counties of the Bay Area UASI – the City and County of San Francisco, the City of Oakland. The City of San Jose, the County of Alameda, and the County of Santa Clara approved a Memorandum of Understanding (2006 MOU), followed by a 2007 Memorandum of Understanding (2007 MOU), that established the objectives, governance structure, responsibilities, reporting structure, and financial agreements to be used in applying for UASI and other federal Homeland Security grant funding.
The parties updated the 2007 MOU in 2011, 2013, and 2017. On Dec 18, 2017, the City Council approved Resolution No. 87000 C.M.S., authorizing the City Administrator, or designee, to enter into the 2017 MOU for Bay Area UASI. The 2017 MOU is set to expire on November 30, 2021, and so the Approval Authority has prepared a new MOU. The proposed MOU is provided as Attachment A, and the Bay Area UASI approval by-laws are provided as Attachment B.
ANALYSIS AND POLICY ALTERNATIVES
This 2021 MOU establishes guidelines for Bay Area UASI member agencies pertaining to the application, allocation, and distribution of federal UASI funds. This MOU takes effect on December 1, 2021, and shall remain in effect through November 30, 2025, unless terminated by the Bay Area UASI Approval Authority or the City of Oakland. Failure to take this action will prevent the City of Oakland from receiving and appropriating UASI program funds.
Approval of the MOU allows the City to accept funds -- which typically runs in excess of one million dollars and helps support up to five (5) full time equivalent staff in the Oakland Fire Department Emergency Management Services Division -- is in direct alignment with the citywide priority to provide holistic community safety.
FISCAL IMPACT
Participation in the Master MOU is required by the grantor; therefore, failure to enter into the Master MOU with the Bay Area UASI Approval Authority will result in a loss of funding to the City of Oakland. The FY 2021 UASI grant recently awarded to the City of Oakland is one million and fifty thousand dollars ($1,050,000).
PUBLIC OUTREACH / INTEREST
The general public, all cities, special districts, non-governmental agencies and counties within the Bay Area UASI footprint are invited to participate in the UASI Grant planning and proposals process. Panel members are organized in each area of the region to represent the East, West, North, and South Bay Hubs to review all submitted grant proposals. The panel recommendations are forwarded to the UASI Advisory Groups who review and vet each Edward D. Reiskin, City Administrator
Subject: Bay Area Urban Areas Security Initiative Program Memorandum of Understanding Date: May 16, 2022 Page 3
City Council
June 7, 2022
proposal. Final recommendations for funding are then sent to the UASI Approval Authority for final approvals. UASI Approval Authority Meeting dates and content are posted on the Bay Area UASI website: http://www.bayareauasi.org/.
COORDINATION
OFD’s Emergency Management Services Division consulted with the Budget Bureau and City Attorney in the preparation of this agenda report.
SUSTAINABLE OPPORTUNITIES
Economic: Emergency preparedness and planning activities enhance the City of Oakland’s effort to provide a climate in which economic development and economic resiliency can flourish.
Environmental: All protection, prevention, mitigation, response and recovery activities priorities environmental and historical preservation to the greatest extent possible.
Race & Equity: The UASI regional collaboration and planning projects explicitly incorporate the development of sustainable solutions to help build a more resilient community including considerations for non-English speaking residents, persons with access and functional needs, and less fortunate residents.
Edward D. Reiskin, City Administrator
Subject: Bay Area Urban Areas Security Initiative Program Memorandum of Understanding Date: May 16, 2022 Page 4
City Council
June 7, 2022
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution Authorizing The City Administrator To Enter Into A Governance Memorandum Of Understanding With The Bay Area Urban Areas Security Initiative (UASI) Approval Authority Which Will Provide Overall Governance Of The UASI Grant Program, As Well As Other Grant Programs Under The Jurisdiction Of The Approval Authority Across The Bay Area Region Effective December 1, 2021 through November 30, 2025.
For questions regarding this report, please contact Jessica Feil, Emergency Services Manager, at (510) 238-6067.
Respectfully submitted,
Reginald D. Freeman
Fire Chief
Prepared by:
Jessica Feil
Emergency Services Manager
Attachments (2):
Bay Area UASI Master Memorandum of Understanding Attachment A Bay Area UASI By-Laws Attachment B