As amended by the City Council at its meeting of June 7, 2022
APPROVED AS TO FORM AND LEGALITY
CITY ATTORNEY’S OFFICE
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55 RESOLUTION NO. C.M.S.UJ
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RESOLUTION:
1. AWARDING GRANT AGREEMENTS AND PROFESSIONAL
SERVICES AGREEMENTS TO THE HOMELESS SERVICE
PROVIDERS IDENTIFIED IN TABLES 1 AND 2 FOR FISCAL YEAR
(FY) 2022-2023 USING STATE OF CALIFORNIA HOMELESS,
HOUSING, ASSISTANCE AND PREVENTION (HHAP) FUNDS AND
LOCAL MEASURE Q FUNDING; AND
2. AWARDING PROFESSIONAL SERVICES AGREEMENTS TO TWO
CONSULTANTS IDENTIFIED IN TABLES 1 AND 2 TO SUPPORT
HOMELESS SERVICES PROVIDERS FOR FY 2022-2024 USING
HHAP FUNDS AND LOCAL MEASURE Q FUNDS; AND
AUTHORIZING THE CITY ADMINISTRATOR TO MOVE MEASURE
Q AND HHAP FUNDING BETWEEN THE ABOVE AGREEMENTS, IF
NEEDED, TO ENSURE TIMELY SPEND DOWN OF TIME LIMITED
FUNDS, SUBJECT TO ANY APPLICABLE FUNDING REGULATIONS
AND REQUIREMENTS; AND
3. 4. AUTHORIZING PAYMENTS IN THE AMOUNT OF UP TO $40,000 PER YEAR FOR FY 2022-2023 TO LEASE THE MATILDA
CLEVELAND FAMILY TRANSITIONAL HOUSING PROGRAM
BUILDING, LOCATED AT 8314 MACARTHUR BLVD, FROM HOPE
HOUSING DEVELOPMENT CORPORATION AND MAKING
CALIFORNIA ENVIRONMENTAL QUALITY ACT FINDINGS
WHEREAS, on April 20, 2021, the City Council passed Resolution No. 88603 C.M.S., which, among other things, awarded grant agreements and professional services agreements to homeless service providers for a term through June 30, 2022 using Homeless Emergency Aid Program (HEAP), Homeless, Housing, Assistance and Prevention (HHAP) funds, and Emergency Solutions Grant-COVID (ESG-CV) funds; and
WHEREAS, on March 20, 2021, the City Council passed Resolution No. 88451 C.M.S., which, among other things, awarded grant agreements and professional services agreements to homeless service providers for a term through June 30, 2022 using appropriated Measure Q funds; and
)
WHEREAS, on December 21, 2021, the City Council passed Resolution No. 88949 C.M.S., which, among other things, accepted and appropriated HHAP Round 2 ($9,311,568) and HHAP Round 3 ($24,066,822.52) funds for the provision of emergency homeless interventions; and
WHEREAS, the City of Oakland Fiscal Year 2021-2023 Biennial Budget includes approximately $6 million in Measure Q funding for homelessness programs and services; and WHEREAS, staff now seeks authorization to enter into agreements for new and existing services with homeless intervention service providers from July 1, 2022 through June 30, 2023 using accepted and appropriated HHAP-3 and Measure Q funds as stated in Tables 1 and 2 below; and
WHEREAS, the State of California, Interagency Council on Homelessness (Cal ICH) is strongly encouraging the use of HHAP and other funds for capacity building and professional development for service providers, including removing barriers to contracting with culturally specific service providers and building capacity of providers to administer culturally specific services; and
WHEREAS, staff now seek authorization to enter into two agreements for consulting services, which will provide professional development to homeless services providers on anti racist and culturally responsive services and which will support small BIPOC led agencies to contract with the City for homeless services work; and
WHEREAS, the City Administrator has determined that the agreements are professional, scientific or technical and temporary in nature, and the performance of the agreements shall not result in the loss of employment or salary by any person having permanent status in the competitive service; and
WHEREAS, staff may need to shift HHAP-3 and Measure Q funds between the agreements in Table 1 and Table 2 to ensure that all funds are timely expended and align with regulatory requirements; and
WHEREAS, funding for the HHAP Programs is appropriated in the State of California Fund (2159), Community Homelessness Organization (78411), Projects (1006326), Homeless Services & Support (NB41) and allocated towards the awards set forth in Table 1 below; and WHEREAS, funding for Measure Q is appropriated in Fund (2244) Community Homelessness Organization (78411), Projects (1005349), Homeless Services & Support (NB41) and allocated towards the awards set forth in Table 2 below; and WHEREAS, the Matilda Cleveland Family Transitional Housing Program is located at 8314 MacArthur Boulevard and is leased by the City from Hope Housing Development Corporation to provide 14 units of transitional housing to families in Oakland who are experiencing homelessness; now, therefore, be it
RESOLVED: That the City Council authorizes the City Administrator or designee to execute the following grants and professional services agreements for homeless intervention services in an amount not to exceed the specified amount for July 1, 2022 through June 30, 2023 2 3181885v2/MJM
in Table la below using accepted and appropriated HHAP funds, subject to any applicable funding regulations and requirements, provided that the agreements include scope of work, performance metrics, and timelines for evaluation for the homeless service providers, and that the City Administrator or designee must terminate or may not extend the agreements following an initial six-month period unless the City Administrator or designee makes a determination that the service provider has met the conditions included in their agreement; and be it FURTHER RESOLVED: That the City Council awards a professional services agreement to Jewled Legacy for Capacity Building services in an amount not to exceed the specified amount for July 1, 2022 through June 30, 2024 in Table lb below using accepted and appropriated HHAP funds, subject to any applicable funding regulations and requirements:
Table la: HHAP funded agreements with term of July 1, 2022 through June 30, 2023 Grant/Professional
Services Agreement (PSA)
Provider Numbers
Served
Not To Exceed
Amount
Roots Community
Health Center
Miller Community Cabins
PSA
38 beds $925,000
Family Bridges Oak St Community Cabins
PSA
38 beds $900,000
Operation Dignity Northgate Community
Cabins PSA
40 beds $900,000
Operation Dignity Mandela Community
Cabins PSA
76 beds $1,800,000
Housing Consortium
of the East Bay
Lakepoint Cabins PSA Up to 80 beds $1,650,000
3rd/Peralta Cabins PSAHousing Consortium
of the East Bay
40 beds $900,0005
Housing Consortium
of the East Bay
71st Ave Safe Parking PSA 45 spaces $850,000
Housing Consortium
of the East Bay
3801 E. 8th St PSA
(aka High St. Safe
Parking)_________
45 spaces
$850,000
Building
Opportunities for Self
Sufficiency (BOSS)
Wood St. Safe RV
parking PSA $1,043,48440 spaces
Saint Vincent de Paul $1,400,000Emergency Shelter Grant 100 beds Youth Spirit Artworks Youth Transitional Housing
Grant
22 beds
$503,337
Housing Consortium
of the East Bay
HomeBase trailers PSA 128 beds $950,000*
*HomeBase trailers are funded by both HHAP and Q
Table lb: HHAP funded agreement with term of July 1, 2022 through June 30, 2024 Jeweld Legacy Capacity Building for small
BIPOC agencies-two years
10-12 $250,000agencies
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; and be it
FURTHER RESOLVED: That the City Council authorizes the City Administrator or designee to execute the following grants and professional services agreements for homeless intervention services in an amount not to exceed the specified amount for July 1, 2022 through June 30, 2023 in Table 2a below using appropriated Measure Q funds, subject to any applicable funding regulations and requirements, provided that the agreements include scope of work, performance metrics, and timelines for evaluation for the homeless service providers, and that the City Administrator or designee must terminate or may not extend the agreements following an initial six-month period unless the City Administrator or designee makes a determination that the service provider has met the conditions included in their agreement; and be it FURTHER RESOLVED: That the City Council awards a professional services agreement to CRE Consulting for Capacity Building services in an amount not to exceed the specified amount for July 1, 2022 through June 30, 2024 in Table 2b below using appropriated Measure Q funds, subject to any applicable funding regulations and requirements:
Table 2a: Measure Q funded agreements all with term of
_____ July 1, 2022 through June 30, 2023________
Provider Grant/Professional
Services Agreement
(PSA)___________
NUMBERS
SERVED
Not To Exceed
Amount
Building Futures
with Women and
Children
Family Front Door
Support Grant
20 beds, motel
vouchers $154,500
East Oakland
Community Project
Family Shelter beds
Grant
85 beds $1,552,500
Operation Dignity Mobile Outreach
expansion grant
TBD $425,000
Housing Consortium
of the East Bay
HomeBase Trailers
PSA
128 beds (also
referenced in
HHAP chart above)
$450,000*
*FIomeBase trailers are funded by both HHAP and Q
Table 2b: Measure Q funded agreement with term July 1, 2022 through June 30, 2024 CRE Consulting Provider trainings on
anti-racist and culturally
responsive services-two
years- PSA
Up to 45 staff
served in cohort 1 $250,000
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The Council adopted as amended with direction to direct the City Administrator to return with a resolution establishing an evaluation policy and procedures for homeless services providers requiring:
•providers to submit reports that include results of meeting prior agreement deliverables, metrics on service delivery, metrics on housing placements, client compliance with program agreements, outcomes in addressing safety and security concerns, plans to address outstanding construction issues and general site maintenance, and other information regarding the safety, dignity and well-being of clients.
•The City Administrator to utilize information from these reports and input from Council offices to develop new agreements, including scope of work, performance metrics, timelines for evaluation, and grounds for termination. •The City Administrator to conduct evaluations at least on a quarterly basis to ensure fulfillment of responsibilities and success of programs.
•The City Administrator, upon publication of Part II of the Homelessness Audit by the City Auditor, to provide a written review and assessment of the audit findings with a plan, timeline and budget for implementing improvements to be led by the Homeless Administrator. Such report shall be scheduled for a public hearing no later than October 31, 2022, with annual reports thereafter
1st RESOLVED: That the City Council authorizes the City Administrator or designee to execute the following grants and professional services agreements for homeless intervention services in an amount not to exceed the specified amount for July 1, 2022 through June 30, 2023 in Table la below using accepted and appropriated HHAP funds, subject to any applicable funding regulations and requirements, provided that the agreements include scope of work, performance metrics, and timelines for evaluation for the homeless service providers, and that the City Administrator or designee must terminate or may not extend the agreements following an initial six-month period unless the City Administrator or designee makes a determination that the service provider has met the conditions included in their agreement; and be it 3rd FURTHER RESOLVED: That the City Council awards authorizes the City Administrator or designee to execute the following grants and professional services agreements for homeless intervention services in an amount not to exceed the specified amount for July 1, 2022 through June 30, 2023 in Table 2a below using appropriated Measure Q funds, subject to any applicable funding regulations and requirements, provided that the agreements include scope of work, performance metrics, and timelines for evaluation for the homeless service providers, and that the City Administrator or designee must terminate or may not extend the agreements following an initial six-month period unless the City Administrator or designee makes a determination that the service provider has met the conditions included in their agreement; and be it
; and be it
FURTHER RESOLVED: That based on information provided by the City Administrator, the City Council finds that these professional services agreements are of a professional and temporary nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service; and be it FURTHER RESOLVED: That the City Administrator is authorized to make payments in the amount of up to $40,000 per year for FY 2022-2023 to lease the Matilda Cleveland Family Transitional Housing Program building, located at 8314 MacArthur Blvd, from Hope Housing Development Corporation using appropriated Measure Q funds; and be it FURTHER RESOLVED: That the City Council finds and determines, after independent review and consideration, that this action complies with the California Environmental Quality Act (CEQA) because these agreements are categorically exempt from CEQA pursuant to Sections 15301 (existing facilities); and be it
FURTHER RESOLVED: That the City Administrator is authorized to move HHAP and Measure Q funds between the agreements in Table 1 and Table 2 if needed, to ensure timely spend down of all time limited funds, subject to any applicable funding regulations and requirements.
IN COUNCIL, OAKLAND, CALIFORNIA, JUN 072022
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, KALB, KAPLAN, REID, TAYLOR, THAO AND PRESIDENT FORTUNATO BAS__^
NOES - $
ABSENT-0
ABSTENTION ~/S
ATTEST:
^ ASHA
City Clerk and Clerk o| the Council of the
City of Oakland, California
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