APPROVED AS TO FORM AND LEGALITY
Celso Ortiz (May 10, 2022 11:24 PDT)
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. _ C.M.S.
INTRODUCED BY COUNCILMEMBER [IF APPLICABLE]
RESOLUTION: 1) AWARDING A PROFESSIONAL SERVICES
AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES TO
ESHERICK HOMSEY DODGE AND DAVIS, ARCHITECTS (EHDD) FOR
AN AMOUNT NOT-TO-EXCEED SIX HUNDRED THOUSAND DOLLARS
($600,000.00) TO PREPARE A FEASIBILITY STUDY FOR AN
EXPANDED OR RELOCATED MAIN LIBRARY (PROJECT NO. 1004858), WITH AN OPTION TO AMEND EHDD’S AGREEMENT TO PROVIDE
GRANT SUPPORT SERVICES FOR AN AMOUNT NOT -TO-EXCEED
FOUR HUNDRED THOUSAND DOLLARS ($400 ,000.00) UPON
IDENTIFICATION OF ADDITIONAL FUNDING; 2) AUTHORIZING
THE CITY ADMINISTRATOR TO APPLY FOR, ACCEPT AND
APPROPRIATE FUTURE GRANT FUNDS TO SUPPORT THE DESIGN
AND CONSTRUCTION OF AN EXPANDED OR RELOCATED MAIN
LIBRARY; AND 3) ADOPTING APPROPRIATE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) FINDINGS
WHEREAS, the Main Library, the flagship facility for the Oakland Public Library system, was designed in the 1930s and is vastly undersized to meet the needs of the community and citywide library system it supports; and
WHEREAS, a Master Facilities Plan in 2006 identified the need for a revitalized and expanded Main Library nearly twice its current size to support the Oakland Public Library’s mission to provide services to Oakland residents and patrons of all ages, races and abilities that enhance the equitable disbursement of Library services, programs, staffing, facilities, technology and resources in order to decrease disparities in life outcomes of marginalized communities and to facilitate equity of opportunity throughout Oakland; and
WHEREAS, The Infrastructure and Housing Bonds measure (Measure KK), passed in November 2016, provides funding for the Main Library Feasibility Study through City Council Resolution No. 87376 C.M.S. in the Fiscal Year 2019-21 Capital Improvement Program; and
WHEREAS, a Request for Proposals (RFP) for professional architectural services was issued on July 9, 2021, in accordance with Oakland Municipal Code (OMC) 2.04.051 and
2646873v8 / Attorney Initials - updated 12/28/2021
2 Administrative Instruction 150 and three responses were received by Public Works Capital Contracts Division on September 10, 2021; and
WHEREAS, the Scope of Services advertised was preparing a feasibility study for an expanded or relocated Main Library along with the option for grant support services, planning work to update the Library’s 2006 Master Facilities Plan, and full design services through construction administration; and
WHEREAS, the feasibility study provides the crucial framework and community engagement needed to seek potential federal, state, local, and private funding to implement the feasibility study recommendations; and
WHEREAS, a five-member panel comprised of staff from Oakland Public Library and Oakland Public Works staff and representatives from Friends of the Oakland Public Library evaluated all three proposals, interviewed all three teams, and recommended EHDD and their subconsultant team as the most qualified and responsive team; and
WHEREAS, the feasibility study is exempt from CEQA pursuant to CEQA Guidelines Sections 15268 (Ministerial Projects), 15183 (Projects Consistent with a Community Plan, General Plan or Zoning) , 15302 (Replacement or Reconstruction), 15303 (Small Structures), 15304(h) (minor alterations to land), and/or 15061(b)(3) (No Significant Effect on the Environment); each of the aforementioned provides a separate and independent basis for CEQA compliance; and
WHEREAS, the City Council finds that the agreement with EHDD is for professional services and that services under contract will be temporary; and
WHEREAS, the City Council finds and determines that the performance of this contract shall not result in the loss of employment or salary by any person having permanent status in the competitive services; now, therefore, be it
RESOLVED: That the City Administrator is hereby authorized to award and execute an agreement with EHDD for an amount not -to-exceed six hundred thousand dollars ($600,000.00) to prepare a feasibility study for an expanded or relocated Main Library, with an option to amend EHDD’s agreement to provide grant support services for an amount not -to-exceed four hundred thousand dollars ($400,000.00) upon identification of additional funding; and be it
FURTHER RESOLVED: That the City Administrator is hereby authorized to apply for, accept and appropriate future grant funds to support the design, bid-award, and construction of an expanded or relocated Main Library; and be it
FURTHER RESOLVED: That the said agreement shall utilize funds from Measure KK Funds (5332 and 5335); Project (1004858); Capital Projects Organization (92270); Consultant Contract Account (tbd); Awards (23687 and 23940); Program (IN06); and be it
FURTHER RESOLVED: That the contracted firm shall comply with all City contracting and compliance program requirements that apply to this agreement, including the Local and Small Local Business Enterprise Program; and be it
3 FURTHER RESOLVED: That the Council finds that the feasibility study is exempt from CEQA pursuant to CEQA Guidelines Sections 15268 (Ministerial Projects), 15183 (Projects Consistent with a Community Plan, General Plan or Zoning), 15301(c) (Existing Facilities, Highways and Streets), 15302 (Replacement or Reconstruction), 15303 (Small Structures), 15304(h) (minor alterations to land), and/or 15061(b)(3) (No Significant Effect on the Environment); each of the aforementioned provides a separate and independent basis for CEQA compliance; and be it
FURTHER RESOLVED: That the City Council directs the City's Environmental Review Officer to file a Notice of Exemption; and be it
FURTHER RESOLVED: That the City Administrator, is hereby authorized to approve any subsequent amendments, modifications, or extensions of said agreement, excepting those related to increasing the amount of the contract above the amounts authorized under this Resolution, and be it
FURTHER RESOLVED: That the contract and any subsequent amendments or extensions shall be reviewed and approved by the Office of the City Attorney for form and legality prior to execution and placed on file in the Office of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, KALB, KAPLAN, REID, TAYLOR, THAO AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California