APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. _______________ C.M.S.
RESOLUTION: (1) AUTHORIZING THE CITY ADMINISTRATOR, TO:
(A) ENTER INTO AN AGREEMENT WITH T HE CAL IFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES TO RECEIVE UP
TO FIFTY-TWO THOUSAND DOLLARS ( $52,000), OF STATE
HOMELAND SECURITY GRANT PROGRAM (SHSGP) GRANT FUNDS
ANNUALLY FOR FISCAL YEARS (FY) 2020-2025, AND ANY
ADDITIONAL SUPPLEMENTAL ANNUAL FUNDING NOT TO EXCEED
FIFTY PERCENT 50% OF THE ORIGINAL GRANT AWARD, FOR A
CUMULATIVE AMOUNT NOT TO EXCEED THREE HUNDRED AND
NINETY THOUSAND DOLLARS ($390,000) ; (B) APPROPRIATE AND ADMINISTER SAID FUNDS; (C) APPROVE THE FY 2020 -2025 SHSGP RECOMMENDED SPENDING PLANS; (D) EXPEND GRANT FUNDS IN
ACCORDANCE WITH SAID SPENDING PLANS WITHOUT FURTHER
COUNCIL APPROVAL PROVIDED THE CITY’S HIRING AND
CONTRACTING REQUIREMENT AND PROGRAMS/POLICIES ARE
FOLLOWED; AND (2) AUTHORIZING A GENERAL PURPOSE FUND
CONTRIBUTION AT A RATE OR 13.34% TO COVER DISALLOWED
CENTRAL SERVICE OVERHEAD (CSO) CHARGES ESTIMATED AT
SIX THOUSAND, NINE HUNDRED THIRTY SEVEN DOLLARS ($6,937) ANNUALLY FOR EACH FISCAL YEAR 2021-2026 FOR A CUMULATIVE
AMOUNT NOT TO EXCEED THIRTY FOUR THOUSAND SIX
HUNDRED EIGHTY FIVE DOLLARS ($34,685) ; AND (3) WAIVING THE CITY’S ADVERTISING AND COMPETITIVE BIDDING AND
PURCHASING REQUIREMENTS FOR PROCUREMENT OF
EQUIPMENT WHEN REQUIRED BY THE GRANT
WHEREAS, the City of Oakland and the Oakland City Council are committed to improving community emergency preparedness by providing citizens with the training and skills to sustain themselves and assist family members, neighbors, coworkers, and others until emergency personnel arrive; and
WHEREAS, through the State of California’s Homeland Security grant program (SHSGP), the State has allowed local jurisdictions to tailor Community Emergency Response Team (CERT) programs to meet the specific needs of their communities; and
2 WHEREAS, the Alameda County Operational Area is awarding and administering the grant to Alameda County jurisdictions for their local Community Emergency Response Team (CERT) programs; and
WHEREAS, the City of Oakland’s Community Emergency Response Team (CERT) training is a part of the Communities of Oakland Respond to Emergencies (CORE) program; and
WHEREAS, Oakland Municipal Code Section 2.04.050.I.5 permits the City Council to waive the City’s advertising, bidding, and purchasing requirements upon a finding that it is in the best interests of the City to do so; and
WHEREAS, this SHSGP grant requires the City to purchase equipment from various General Service Administration Agency (GSA) and/or other Governmental Purchasing Schedules; and
WHEREAS, the City of Oakland’s Emergency Management Services Division has been awarded a grant allocation to support CORE program of up to fifty-two thousand dollars ($52,000) annually for fiscal years 2020-2025, plus any additional supplemental annual funding not to exceed fifty percent (50%) of the original grant award, for a total authorized amount not to exceed three hundred and ninety thousand dollars ($390,000) for the performance period starting September 1, 2020 through May 31, 2023, and for each subsequent year through May 31, 2028; now, therefore, be it
RESOLVED: That the Oakland City Council hereby authorizes the City Administrator to accept fifty-two thousand dollars ($52,000) annually for fiscal years 2020-2025, plus any additional supplemental annual funding not to exceed fifty percent (50%) of the original grant award, for a total authorized amount not to exceed three hundred ninety thousand dollars ($390,000) from the State of California’s Homeland Security Grant Program (SHSGP); and be it
FURTHER RESOLVED: That the City Administrator is authorized to accept and appropriate said FY 2020 -2025 SHSGP grant funds into the U.S. Department of Homeland Security Fund (2123), Emergency Management Services Division ( 20711), a grant project to be determined, Emergency Management Services/Homeland Security Program (PS21), Miscellaneous Federal Grants Revenue Account (46129); and be it
FURTHER RESOLVED: That the City Administrator is authori zed to approve the FY 2020-2025 SHSGP recommended spending plans and expend grant funds in accordance with said spending plans without further Council approval provided the City’s hiring and contracting requirement and programs/policies are followed; and be it
FURTHER RESOLVED: That the City Administrator is authorized to approve a General Purpose Fund contribution at a department central service overhead rate of 13.34% estimated at six thousand, nine hundred thirty seven dollars ($6,937) annually for each Fiscal Year from 2020-2025 for a cumula tive amount not to exceed thirty four thousand six hu ndred eighty five dollars, to cover the City’s Central Services Overhead (CSO) charges for disallowed personnel costs associated with the grant; and be it
3 FURTHER RESOLVED: that the City Council finds that pursuant to Oakland Municipal Code Section 2.04.050.I.5, for the reasons stated above and in the agenda report accompanying this resolution, that it is in the best interests of the City to waive the advertising and bidding requirements for the purchase and/or servicing of equipment as required by the grant to be selected from the GSA and other government procurement lists, and so waives such requirements; and, be it
FURTHER RESOLVED: that the City Council hereby authorizes the City Administrator to expend the SHSGP grant funds in accordance with the preliminary spending plans, including funding for procurement of equipment from the GSA and/or other governmental purchasing schedules without return to Council; and, be it
FURTHER RESOLVED: That the City Council hereby appoints the City Administrator, as its agent to execute and submit all documents including, but not limited to, applications, agreements, payment requests, that may be necessary for the completion of the grant award, acceptance, reimbursements and project completion; and be it
FURTHER RESOLVED: That the City Attorney shall review and approve said agreement as to form and legality for each grant year between grant fiscal years 2020-2025, and copies of said agreements shall be filed with the office of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, KALB, KAPLAN, REID, TAYLOR, THAO AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
Acting City Clerk and Clerk of the Council of
the City of Oakland, California
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