November 15, 2022
Finance & Management Committee
CITY OF OAKLAND
O NE F R AN K H. OGA W A PL AZ A • 3R D F L OOR • O AKL A N D, C A L IF O R N IA 94612 Office of the City Administrator
Edward D. Reiskin
City Administrator
FAX:
TTY/TDD:
(510) 238-3301
(510) 238-2223
(510) 238-2007
November 15, 2022
(Revised 11/3/2022)
CITY COUNCIL COMMITTEE ON FINANCE AND MANAGEMENT
Oakland, California
Chair and Members of the Committee:
Subject: Scheduling of Committee Meetings
In an effort to keep Committees informed of the schedule of committee assignments, staff will provide the Committee with a list at each meeting. Staff seeks direction in management of the committee’s assignments and will offer recommendations to ensure matters are managed efficiently.
Finance and Management Committee Interim Schedule - 2nd Mondays, 1:30 pm Chair: Rebecca Kaplan; Committee Members: Nikki Fortunato Bas, Treva Reid, and Sheng Thao; Staff: Erin Roseman, Finance Director and A'Janee Landingham, Legislative Recorder, Office of the City Clerk.
November 15, 2022
No. Title Date Scheduled
& File ID
1 Receive An Informational Report On Workforce Development Organizations Subject To The Oversight Of The Oakland Workforce Development Board From The City Administrator On The Following: (1) Status Of City Reimbursements, Including Dates Invoices Were Received And Dates Reimbursements Were Issued From January 2022 To Present; (2) Status Of FY 2022-2023 Contracts, Including Dates Of Council Approval And Dates Of Final Contract Execution; And (3) Recommendations And Steps Taken To Improve The Payment Process.
9/29/22
[22-0775]
2 Receive An Informational Report From The City Administrator And The Oakland Fire Department On The Cost Of Responding To Fires That Occurred On California Department Of Transportation Property Within Oakland City Limits In Fiscal Year 2022
10/6/22
[22-0801]
November 15, 2022
Finance & Management Committee
November 15, 2022 continued
No. Title Date Scheduled
& File ID
3 Adopt The Following Pieces Of Legislation: 1) A Resolution Recommending To The Civil Service Board The Exemption Of The Classification Of Manager, Training And Organizational Development From The Operation Of Civil Service; And 2) A Resolution Recommending To The Civil Service Board The Exemption Of The Classification Of Manager, Planning From The Operation Of Civil Service; And 3) A Resolution Recommending To The Civil Service Board The Exemption Of The Classification Of Manager, Zoning From The Operation Of Civil Service; And 4) An Ordinance Amending The Salary Schedule Of Ordinance No. 12187 C.M.S. (“Salary Ordinance”) To:(A) Add The Full-Time Classification Of Manager, Training And Organizational Development; The Full-Time Classification Of Special Activity Permit Inspector, Supervising; The Full-Time Classification Oracle Database Administrator; And (B) Amend The Title And Representation Unit Of The Full- Time Classification Of Planner V To Manager, Planning; The Full-Time Classification Of Recycling Specialist, Senior To Recycling Program Specialist III; The Title Of The Full-Time Classification Of Solid Waste/Recycling Program Supervisor To Manager, Recycling Program; And (C) Amend The Representation Unit Of The Full-Time Classification Of Manager, Zoning; And (D) Amend The Salary Of The Part-Time Classifications Of Senior Aide And Temporary Contract Services Employee To Ensure Compliance With The City Of Oakland’s Minimum Wage
10/13/22
[22-0826],
[22-0827],
[22-0828],
[22-0829]
4 Adopt A Resolution Approving The Submission Of A Recognized Obligation Payment Schedule And Oakland Redevelopment Successor Agency Administrative Budget For July 1, 2023 Through June 30, 2024, And Transmission Of Both To The Countywide Oversight Board, The Alameda County Auditor-Controller And The State Department Of Finance For Approval
10/20/22
[22-0815]
5 Adopt A Resolution: 1) Awarding A Grant Agreement To Service Opportunity For Seniors To Administer The Meals On Wheels Food Delivery Program For An Amount Not To Exceed One Hundred Seventy Thousand Dollars ($170,000) In Accordance With City Council Budget Appropriations And Allocations As Adopted By Resolution No. 89377 C.M.S; And 2) Awarding A Grant Agreement To Deputy Sheriffs’ Activities League To Administer The Dig Deep Food Farm Program For An Amount Not To Exceed One Hundred Seventy Thousand Dollars ($170,000) In Accordance With City Council Budget Appropriations And Allocations As Adopted By Resolution No. 89377 C.M.S; On The November 15, 2022 Special Finance And Management Committee Agenda 10/27/22
[22-0870]
December 13, 2022
No. Title Date Scheduled
& File ID
1 November 15, 2022
Finance & Management Committee
Quarterly Reports
No. Title First
Scheduled
Last Report &
File ID
Next
Report
1 Revenue & Expenditure Report FMC 6/13/06 05/31/22 [22-0396] Nov-22 2 Receive An Informational Report Regarding The
Status Of The State And Federal Budget
Development And Its Potential Impacts On The City Of Oakland- Now Informational Memo*
FMC 9/27/16 3/12/20
COVID-19 update
[16-0125] 6/06/22
Nov-22
3 Quarterly Report On Public Safety Overtime (OPD)-
Now Informational Memo *
[18-1013] Informational
Memo 7/1/21
TBD
4 Receive A Quarterly Report From The Oakland Fire
Department (OFD) That Includes Additional
Information On Overtime Policies, Procedures, And
Controls- Now Informational Memo*
[18-1432] Informational
Memo 7/18/22
Oct-22
Semi-Annual Reports
No. Title First
Scheduled
Last Report
& File ID
Next
Report
1 Staffing Report (May and November) - Now
Informational Memo*
Rules 2/23/06 06/07/22 Dec-22
2 Status Report On Citywide Efforts To Research And
Correct Negative Fund Balances - Now Informational
Memo*
FMC 9/15/09
[09-0535]
Informational
Memo 04/07/22
2022
3 Biannual Report On Aging And Outstanding Revenue –
Report Requested As Part Of The Motion By
Councilmember Guillen at FMC 3/8/16 2nd Quarter
Revenue & Expenditure Report
FMC 3/8/16 11/12/19 TBD
4 Informational Report Listing All Purchases And
Contracts Authorized By The City Administrator, Or
The City Administrator Designee, Within The City
Administrator’s Contract Authority During Fiscal Year
In Accordance With Oakland Municipal Code Section
2.04.020.D.2 – Council Requested This Report Be
Semi Annual As A Part Of The City Administrator’s
Increase In Contracting And Purchasing Amounts. -
Now Informational Memo*
Rules 7/9/09
[09-0629]
Informational
Memo 2/10/22
2022
5 Status Update on CAD/RMS Prime 2.0 (IT) Committee
requested that updates are provided twice a year on this project. Provide information on what is being spent and why it is being spent.
- Now Informational Memo*
Comte
7/11/17
[16-1293]
Informational
Memo 2/18/21
Aug-21
November 15, 2022
Finance & Management Committee
Semi-Annual Reports continued
6 Receive An Informational Report on the City’s
Compliance w/ the Prompt Payment Ordinance (OMC
Chapter 2.06) with particular attention to City of Oakland purchase contracts and grant agreements to organizations that provide services in traditionally underserved
communities and in a manner that prioritizes equity.
6/07/22
[22-0417]
7 Receive an Informational Report on the time frames for hiring City employees and steps taken and proposed to
shorten the length of time to recruit and hire City
employees and address other challenges with filling City staffing vacancies.
6/07/22
[22-0417]
Annual Reports
No. Title Scheduled Last Report Next
Report
1 Informational Report Providing A List Of Grants And
Donations Accepted And Appropriated By The City
Administrator On Behalf Of The City Council During
The Fiscal Year - Now Informational Memo*
Rules 6/19/08 [07-
1482]
Informational
Memo 3/8/22
2023
2 Receive Informational Report On City Attorney’s
Annual Report, Including But Not Limited To
Financial And Litigation Trends For The Past Five
Years As Well As Advisory Work, Affirmative
Litigation And Special Initiatives By The Office Of
The City Attorney - Now Informational Memo*
Rules 1/24/02 &
FMC 11/14/06
2/25/20 TBD
3 Informational Report From The Public Works Agency On The City Fleet
FMC 6/08/10 [09-
1472]
N/A June-21
4 Equal Access Ordinance- Now Informational Memo* [15-0104] 10/14/21 Sept-22 5 An Informational Report Regarding Worker’s
Compensation - Now Informational Memo*
FMC 11/14/06 Informational
Memo 2/8/21
Mar-22
6 An Informational Report From The City Auditor On
The Status Of Required Audits – Changed from a
semi-annual report to annual report at Rules
Committee meeting on 9/19/19. – Now Informational
Memo* Changed back to Informational Report at
6/13/22 comte meeting.
Rules 9/19/19.
6/13/22 comte
meeting scheduled
to 07/11/22 comte
meeting. 6/16/22
Rules meeting
scheduled to
9/12/22
comte meeting.
Informational
Memo
3/07/22.
Sep-22
November 15, 2022
Finance & Management Committee
Biennial Reports
No. Title Scheduled Last Report Next
Report
1 A Review And Possible Action On The Mayor’s
Salary (Odd-Numbered Years)
Charter Requirement
[14-1117]
1/14/20 Jan-22
Pending No Date Specific
No. Title Scheduled
1 Receive A Status Report On The Contract With Spinnaker That Was Approved In 2013; On The Finance & Management Committee Agenda Rules 2/25/16 [15-0698]
moved at FMC 4/12/16
2 Receive An Informational Report Regarding Efforts In Progress Towards A Paper Form Free City - Heard At FMC 11/15/16 Scheduled To Return In Six Months
FY 15-17 Budget Tracking
Adopted June 30, 2015 [16-
1173]; Comte 5/23/17
moved to 9/12/17. Moved to
Pending No Date Specific
Via Rule 28 9/29/17
3 Receive An Informational Report From The City Auditor On The Status Of Required Audits: DOT’s Response To City Auditor Citation Void Report Rules 10/4/18 [18-0889]
moved to pending list at
Rules 11/29/18
4 Adopt An Ordinance Amending Chapter 3.08 ‘Elections’ To Add Article IV, Which Would Create A Formal Process For The City Council To Place City Sponsored Measures On The Ballot To Improve Transparency, Analysis And Accuracy Of City Sponsored Ballot Measures
FMC 9/10/19 [18-1987]
5 Adopt A Resolution Authorizing The City Administrator, Or Designee, To 1) Enter Into A Grant Agreement With The Federal Emergency Management Agency (FEMA) To Accept Assistance To Firefighters Grant (AFG) Funds In The Amount Of Seventy Four Thousand Five Hundred Forty Six Dollars ($74,546.00); 2) Accept, Appropriate, And Administer Said Funds; And 3) Expend Funds To Purchase Equipment And Other Necessary Resources, In Accordance With The City’s Purchasing Guidelines
FMC 12/3/19 [18-2510]
6 Receive An Informational Report On The Range Of Salaries For The Mayor, City Attorney, And City Auditor In Conformity With The Oakland City Charter
FMC 12/3/19 [18-2128]
7 Adopt A Resolution Finding And Determining (1) That It Is In The Best Interest Of The City For Councilmembers To Irrevocably Waive Payment Of Salary Equivalent To 10 Days Of Pay For The Period Of January 12, 2021 Through June 30, 2021 In Light Of The Economic Downturn Resulting From The Covid- 19 Pandemic; And (2) That Notice Of Such Waiver Shall Be Provided By Submitting Such Waiver In Writing To The City Administrator
Rules 1/7/2021, 1/28/21,
FMC 1/25/21, moved to
pending list at FMC 3/8/21
[21-0021]
November 15, 2022
Finance & Management Committee
Pending No Date Specific continued
8 Receive An Informational Report On The City’s Work In Improving Contracting Opportunities For Local, Small, Women And Minority- Owned Businesses Including The Minutes Of All Meetings Of The Supporting Contracting Opportunities Committee And The Ad Hoc Subcommittee For Reviewing Contracts, Including A List Of All Contracts That Have Been Sent To Them For Review And Feedback, The Timeline For Such Feedback, And The Outcome Of Their Review And The Authorizing Information For The Creation Of Such Bodies, Who Was Selected To Serve On Them, By Whom Such Selection Was Made, Who Decided Which Contracts Would Be Sent To Them For Review, And On The Basis Of What Criteria, And The Status Of Enforcement Of Oakland’s Prompt Payment Policy, And To Report On What Actions The Administration Is Taking, Through These “Committees” Or Otherwise, To Remedy The Mistreatment Of DBE Subcontractors By Prime Contractors With Whom The City Contracts
10/13/21 [21-0697]
List of Published Reports
No. Title Last Report Notes Next
Report
1 Receive An Informational Report
Regarding Police And Fire Retirement
System Investment [20-0075]
3/07/22 Removed from quarterly
reports list and moved to
published reports list at FMC
1/28/20
Sept-22
2 Cash Management Report 4/30/22 Removed from quarterly reports list and moved to
published reports list at FMC
4/11/20
Dec-22
Boards/Commission Reports (As Requested)
No. Title
1 Budget Advisory Commission
2 Business Tax Board Of Review
3 Civil Service Board
For: Edward D. Reiskin
City Administrator
* Per Resolution No. 88266 C.M.S. Temporary Amendments to Council’s Rules Of Procedure, Informational Reports shall be provided by the City Administrator via publicly published memoranda. These Informational Memos may be scheduled at Rules at the request of the Chair. Informational Memos are available at the following website: https://www.oaklandca.gov/resources/info-memo.
Respectfully submitted,