Approved as to Form and Legality
________________________
City Attorney’s Office
OAKLAND CITY COUNCIL
RESOLUTION NO. _______________ C.M.S.
RESOLUTION: (1) AUTHORIZING THE CITY ADMINISTRATOR TO
ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH
TABLET COMMAND TO PROVIDE THE OAKLAND FIRE
DEPARTMENT WITH A MOBILE INCIDENT COMMAND AND
RESPONSE INFORMATION TECHNOLOGY SYSTEM, FOR THE
PERIOD OF NOVEMBER 1, 2022 THROUGH OCTOBER 31, 2025, AT A COST OF SI XTY THOUSAND DOLLARS ($60,000), WITH AN OPTION
TO EXTEND THE AGREEMENT FOR TWO YEARS AT A COST OF
THIRTY THOUSAND DOLLARS ($30,000) PER YEAR, FOR A TOTAL
AUTHORIZED CONTRACT AMOUNT NOT TO EXCEED ONE
HUNDRED AND TWENTY THOUSAND DOLLARS ($120,000); AND (2)
WAIVING THE MULTI -STEP SOLICITATION PROCESS, AND LOCAL
AND SMALL BUSINESS ENTERPRISE (L/SBE) PROGRAM
REQUIREMENTS FOR THE PROPOSED CONTRACT WITH TABLET
COMMAND
WHEREAS, Tablet Command is a mobile incident command and response solution that increases situational awareness, speeds incident response, streamlines incident management and improves firefighter safety and accountability; and
WHEREAS, The City of Oakland’s Fire Department (“OFD”) currently relies on paper and pencil or dry easers boards to manage incidents, for firefighter accountability, and critical checklist and incident benchmarks; and
WHEREAS, Tablet Command will enable OFD to modernize its mobile incident command platform which will improve firefighter accountability and incident management; and
WHEREAS, Tablet Command is currently budgeted for in the current fiscal year, and
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WHEREAS, Tablet Command is a mobile incident command and response solution that increases situational awareness, speeds incident response, streamlines incident management and improves firefighter accountability; and
WHEREAS, Oakland Municipal Code (“OMC”) section 2.04.042 B. requires a multiple- step solicitation proposal process for the purchase of Computerized or Information Technology products and technical support and maintenance services by soliciting proposals, requiring vendor demonstrations when appropriate and feasible, and evaluating and rating proposals and performance in demonstrations on the basis of uniform criteria to be determined by the City Administrator on a case-by-case basis, for the purchase of supplies, equipment, and computer software; and
WHEREAS, OMC section 2.04.042 D. provides that the Council may waive the multi- step solicitation proposal process requirements of OMC section 2.04.042 B after a finding and determination that it is in the best interests of the City to waive the solicitation process requirement; and
WHEREAS, City staff recommends for the City Council to find that it is in the best interest of the City to waive the multiple-step solicitation process because Tablet Command is the only software platform that all Alameda County fire and emergency service organizations will be using for the foreseeable future, allowing the Oakland Fire Department to be directly linked to other mutual aid jurisdictions during emergencies; and
WHEREAS, Ordinance numbers 13640 and 13647 C.M.S. require a minimum 50- percent (50%) Local Business Enterprise/Small Local Business Enterprise participation for all purchase of commodities, goods and associated services for contracts valued at or over fifty thousand dollars ($50,000) when there are at least three certified business listed in the industry, trade, or profession that constitutes a major category of work; and
WHEREAS, the Council may waive the City’s LBE/SLBE requirements for the purchase of commodities, goods, services, supplies or combination thereof due to a lack or limited availability of SLBEs or LBEs pursuant to Part I of Oakland’s Local and Small Local Business Enterprise Program guidelines adopted by Ordinance No. 13647 C.M.S.; and
WHEREAS, City staff has identified a limited availability of LBE/SLBEs that can provide the Computerized or Information Technology products or perform the services that are required under this contract; and Tablet Command is the only available incident management platform that provides real time situational awareness in the hands of incident commanders on the frontlines that OFD needs; and
WHEREAS, the City Council finds and determines that the services provided pursuant to the contracts authorized hereunder are of a professional, scientific, or technical nature and are temporary; and
WHEREAS, the awarding of these contracts will not result in the loss of salary or employment by any person having permanent status in the competitive service; now, therefore, be it
RESOLVED: That the Council finds and determines that pursuant to Oakland Municipal Code Section 2.04.042 D. and for the reasons stated above and in the City Administrator’s report
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accompanying this resolution, that it is in the best interests of the city to waive the competitive, multi-step solicitation process, and so does waive this requirement, and be it
FURTHER RESOLVED: That because of the lack of availability of any Local or Small Local Enterprise business that can provide the same Computerized or Information Technology products or perform the technology services that are required under this contract, the Council also hereby waives the Local and Small Local Enterprise participation requirement: and be it
FURTHER RESOLVED: that the City Council authorizes the City Administrator to enter into a professional services agreement with Tablet Command to provide the OFD with a mobile incident command and response information technology system, for the period of November 1, 2022 through October 31, 2025 at a cost of Sixty Thousand Dollars ($60,000), with an option to extend the agreement for two years at a costs of thirty thousand dollars ($30,000) per year, for a total cost not to exceed one hundred and twenty thousand dollars ($120,000); and be it
FURTHER RESOLVED: That the City Administrator is hereby authorized to execute any amendments or modifications to said agreements with the exception of those related to an increase in total compensation or the allocation of additional funds: and be it
FURTHER RESOLVED: That the agreement, and any amendments or modifications thereto shall be reviewed by the City Attorney and a copy filed with the City Clerk’s Office.
PASSED BY THE FOLLOWING VOTE:
AYES - GALLO, FIFE, KALB, KAPLAN, REID, TAYLOR, THAO AND PRESIDENT
FORTUNATO BAS,
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of
the City of Oakland, California
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