City Council
November 1, 2022
AGENDA REPORT
TO: Edward D. Reiskin FROM: Estelle Clemons,
City Administrator Interim Director, Human
Services Department
SUBJECT: OFCY FY2022-2023 Grant Awards
Corrections
DATE: October 5, 2022
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That The City Council Adopt A Resolution:
Amending Resolution No. 89245 C.M.S. Which Awarded 2022-2023 Oakland Fund For Children And Youth (OFCY) Grants:
1) To Correct The Grant Award Amount For Music Is Extraordinary, Inc. From $125,000 To $75,000; And
2) To Correct The Name Of Bay Area Outreach & Recreation Program (BORP)” To “Bay Area Outreach & Recreation Program, Inc.”; And
3) To Correct The Name Of “Team Inc.” To “Tech Exposure & Access Through Mentoring Inc.”.
EXECUTIVE SUMMARY
After Resolution No. 89245 C.M.S. was adopted by City Council on June 7, 2022, the City Attorney noted that two of the agency names listed on the resolution did not match what was in the California Secretary of State website and therefore the grant agreements could not be executed.
Additionally the grant amount for Music Is Extraordinary, Inc. was incorrectly listed as $125,000 in Resolution No. 89245 C.M.S. and needs to be revised to the correct amount of $75,000 as stated in the OFCY FY2022-2023 Grant Awards Supplemental Agenda Report – June 7, 2022 City Council (Attachment A).
Amending Resolution No. 89245 C.M.S to correct the two agency names and Music Is Extraordinary, Inc.’s grant award amount will allow OFCY to execute the grant agreements so that they can serve Oakland’s children and youth through their respective programs.
The following table has the original incorrect amount and names in strike-through and the amended correct amount and names in bold italicized typeset.
Oct 20, 2022
Edward D. Reiskin, City Administrator
Subject: OFCY FY2022-2023 Grant Awards Corrections
Date: October 5, 2022 Page 2
City Council
November 1, 2022
Agency Name Program Name FY 2022-2023 Funding
Bay Area Outreach &
Recreation Program (BORP)
Bay Area Outreach &
Recreation Program, Inc.
Sports & Recreation for Youth
with Disabilities
$62,000
TEAM Inc.
Tech Exposure & Access
Through Mentoring Inc.
Core Program $65,000
Music Is eXtraordinary, Inc. Explorations in Music $125,000 $75,000
BACKGROUND / LEGISLATIVE HISTORY
The Kids First! Oakland Children’s Fund Amendment in the Oakland City Charter establishes the Fund for the purpose of addressing the well-being of Oakland children and youth from birth through age 21 for the period July 1, 2009 through June 30, 2033. Article XIII Section 1305.04 assigned the Planning and Oversight Committee (POC) the responsibility to adopt a three-year Strategic Investment Plan, solicit grants through an open and fair application process, send recommendations for grant awards to the City Council for approval and submit an annual independent evaluation of OFCY to the Oakland City Council for adoption. The legislation requires that three percent (3%) of general purpose funds be set aside as annual revenues to the Fund, along with interest accrued and any unspent funds from prior years, and appropriated to the Fund. Ninety percent (90%) of the Fund is made available for grants to non-profit and public agencies to address the well-being of Oakland children and youth from birth through age
21. Ten percent (10%) is available for administration and evaluation.
The four goals outlined in Kids First are: 1) support the healthy development of young children; 2) help children and youth succeed in school and graduate high school; 3) prevent violence and reduce youth involvement in crime and gangs; and 4) help youth transition to productive adulthood. OFCY is overseen by a 17-member committee composed of eight (8) youth and nine (9) adult members. Each City Councilmember appoints one youth and one adult to the POC, while the mayor appoints one individual.
The POC is responsible for the completion of a three-year Strategic Investment Plan and the selection of a recommended grants package for City Council’s approval through an open and fair application process. The OFCY Strategic Investment Plan (2022-2025) was approved by the City Council on December 7, 2021 (Resolution No. 88929 C.M.S.). It presents eleven strategic funding areas selected to address the well-being of Oakland’s children and youth and can be accessed at www.ofcy.org/strategic-planning/strategic-plan.
The 2022-2025 OFCY Request for Proposals (RFP) was developed based on the eleven strategy areas approved in the Strategic Investment Plan and was released in January 2022 for the three-year OFCY grant cycle beginning July 1, 2022. The second and third year of grant awards are subject to available funding and council approval. Two hundred and forty-six (246) applications were received in response to the RFP. The POC approved a recommendation to award 135 grants totaling $17,817,382 on May 9, 2022. OFCY received increased budget forecast from the Budget Bureau in mid-May 2022 and reconvened the Review subcommittee to Edward D. Reiskin, City Administrator
Subject: OFCY FY2022-2023 Grant Awards Corrections
Date: October 5, 2022 Page 3
City Council
November 1, 2022
allocate these additional funds. Fourteen additional grants totaling $1,225,000 were approved by the POC on June 1, 2022 that increased the overall OFCY grant totals to 149 grants totaling $19,042,382 for FY2022-2023.
ANALYSIS AND POLICY ALTERNATIVES
Amending Resolution No. 89245 C.M.S to correct the two agency names and Music Is Extraordinary, Inc.’s grant award amount will allow OFCY to execute the grant agreements so that they can serve Oakland’s children and youth through their respective programs.
The following citywide priorities are supported by this work:
1. Holistic community safety – The OFCY -funded programs will engage youth in safe, organized programming centered around positive youth development principles.
2. Housing, economic, and cultural security – Programs will provide culturally relevant programming and work with youth to improve college and career readiness, motivation to learn, and prepare students for work-based learning.
FISCAL IMPACT
There is no fiscal impact to correcting the one grant award amount and two agency names. The overall total of all FY2022-2023 OFCY grant awards of $19,042,382 listed in Resolution No. 89245 CMS has not changed with the correction of Music is eXtraordinary, Inc.’s grant award amount from $125,000 to $75,000.
PUBLIC OUTREACH / INTEREST
The Planning and Oversight Committee held a noticed public meeting on May 9, 2022 and June 1, 2022 on Zoom to approve the grant recommendations for forwarding to Oakland City Council.
The OFCY Strategic Investment Plan was developed with input from key stakeholders and City departments including the Department of Violence Prevention and the Oakland Workforce Development Board.
COORDINATION
This report and the proposed legislation have been reviewed by the Office of the City Attorney.
PAST PERFORMANCE, EVALUATION AND FOLLOW-UP
OFCY grant programs are evaluated annually by an independent consultant. The evaluation includes assessment of program quality and outcomes for children and youth. Program targets for youth enrollment, hours and duration of service, and types of activities are captured in the Cityspan grants management database and assessed in the annual evaluation process. The
Edward D. Reiskin, City Administrator
Subject: OFCY FY2022-2023 Grant Awards Corrections
Date: October 5, 2022 Page 4
City Council
November 1, 2022
new evaluator for OFCY FY 2022-2023 programs will be established through a competitive process in fall 2022.
SUSTAINABLE OPPORTUNITIES
Economic: The initial Resolution No. 89245 C.M.S. provides OFCY funding to 80 agencies and will provide employment opportunities through those agencies that are overwhelmingly Oakland- based, employ local staff, and have a positive economic impact. In addition, OFCY funds are
used to leverage and match additional local, state, federal, and private philanthropic funds, bringing additional resources into Oakland.
Environmental: Proposals and supporting documentation for the OFCY 2022-2025 RFP were submitted entirely online, and no hard copies were required, greatly reducing the volume of paper submitted, environmental costs associated with the delivery of the applications, and
reduction of current storage and future archiving needs. Multiple programs recommended for funding directly support environmental justice and stewardship.
Race and Equity: OFCY prioritizes funding for services that reach youth with the greatest needs and who experience the most disparate outcomes. A Community Needs Assessment / Racial Equity Analysis was developed through the strategic planning for FY2022-2025 and can be accessed at https://www.ofcy.org/assets/Uploads/OFCY-CNA-REA-Final-10.15.21.pdf.
OFCY funding strategies prioritized programming for African American children, youth and families, as well as Latinx youth and families. In addition, the funding prioritized support for Pacific Islander and Native American children and youth, and for programming located in East Oakland, Fruitvale, and West Oakland. Programs are intended to provide children, youth and families that may not otherwise have the ability to participate in enriching, academically supportive, socially engaging, and career-supporting programming free of charge.
Edward D. Reiskin, City Administrator
Subject: OFCY FY2022-2023 Grant Awards Corrections
Date: October 5, 2022 Page 5
City Council
November 1, 2022
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution:
Amending Resolution No. 89245 C.M.S. Which Awarded 2022-2023 Oakland Fund For Children And Youth (OFCY) Grants:
1) To Correct The Grant Award Amount For Music Is Extraordinary, Inc. From $125,000 To $75,000; And
2) To Correct The Name Of Bay Area Outreach & Recreation Program (BORP)” To “Bay Area Outreach & Recreation Program, Inc.”; And
3) To Correct The Name Of “Team Inc.” To “Tech Exposure & Access Through Mentoring Inc.”.
For questions regarding this report, please contact Scott Kim, Acting Planner, Oakland Fund or Children and Youth, at 510-238-2209.
Respectfully submitted,
ESTELLE CLEMONS, Interim Director
Human Services Department
Prepared by: Scott Kim, Acting Planner
Oakland Fund for Children and Youth
Attachments (1):
A: OFCY FY2022-2023 Grant Awards Supplemental Agenda Report – June 7, 2022 City Council