Finance and Management Committee
November 15, 2022
AGENDA REPORT
TO: Edward D. Reiskin FROM: Alexa Jeffress
City Administrator Director, Economic and
Workforce Development
SUBJECT: Informational Report on Status of
Payments to Workforce Development
Organizations
DATE: October 28, 2022
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That The City Council Receive An Informational Report on Workforce Development Organizations Subject to the Oversight of the Oakland Workforce Development Board From The City Administrator On The Following: (1) Status Of City Reimbursements, Including Dates Invoices Were Received And Dates Reimbursements Were Issued From January 2022 To Present; (2) Status Of Fiscal Year 2022-2023 Contracts, Including Dates Of Council Approval And Dates Of Final Contract Execution; And (3) Recommendations and Steps Taken to Improve the Payment Process.
BACKGROUND
This informational report focuses on the Oakland Workforce Development Board (OWDB) invoice reimbursement status, status of Fiscal Year (FY) 2022-2023 contracts, and steps taken by OWDB to improve efficiencies in payment processing and timely contract execution.
OW
DB staff in the Economic Workforce and Development Department (EWDD) manages the day-to-day operations of the workforce development division; during the past FY, the OWDB Workforce Development team, with minimal staffing, processed more than 200 individual invoices from service providers while expanding workforce services in Oakland through significant new efforts to serve vulnerable youth and job seekers, including:
• Receiving and programming $1.5 million in new General-Purpose Fund (GPF) funding from City Council for workforce services in FY 2021-2022 and 2022-2023, pursuant to the FY 21- 23 Biennial Budget.
• A
pplying for, accepting and programming nearly $5.9 million in new State funding to launch a new “Oakland Forward” California Youth Workforce Development Program f ocused on career pathways for young people aged 16-30 in Climate Resilience and Public Safety.
Nov 1, 2022
Edward D. Reiskin, City Administrator
Subject: Informational Report on Status of City Reimbursement and Contracts Date: October 24, 2022 Page 2
Finance and Management Committee
November 15, 2022
• Receiving OWDB approval for and completing one year no cost extensions to all six (6) FY 2021-2022 federal Workforce Innovation and Opportunity Act (WIOA) service provider contracts from July 1, 2022 to June 30, 2023 to allow existing providers to spend down out
standing balances in light of COVID-19 hardships.
• Receiving OWDB and City Council approval for a General Fund Contract Extension to WIOA service providers for an additional $1.77 million in GPF to provide operational support to t
hose organizations through FY 22-23. See Resolution 89200 CMS. • Completing a 3-year Requests for Proposals (RFPs) for summer and year-round workforce s
ervices in Spring 2022, focused on programs that address disparities in access to em
ployment in alignment with Oakland’s Equity Indicators Report. This RFP process resulted in seven (7) new providers for a total of 15 workforce service providers and 22 di
stinct programs to Oakland’s priority populations and neighborhoods of East Oakland, Central/Fruitvale, and West Oakland. The RFP process both strengthened the capacity of existing service providers and engaged new providers with strong community ties, adv
ancing the City’s equity goal of expanding access to City contracts for local organizations. See Resolution 89309 CMS.
ANALYSIS AND POLICY ALTERNATIVES
1. Status of City Reimbursements
Fr
om January 1, 2022 to October 28, 2022, the Workforce Development team received 228 payment requests from contracted service providers. These invoices must be carefully reviewed by Workforce Development staff for compliance with federal, state, and other funding sources according to the relevant program guidelines, before being submitted to the EWD fiscal team and finally to the Finance Department for payment processing. If any charges are disputed due to missing documentation, submission of ineligible expenses, or any other issue discovered during the review process, the invoice is returned to the service provider for correction, and the invoice received date is updated with the date the corrected invoice is submitted.
A
s of the date of this report, 215 of 228 total invoices (94%) have been paid out to the providers.
Of the 13 remaining “in process” invoices, three (3) are in dispute while additional information is sought from the service provider, six (6) are related to new contracts not yet executed and will be paid upon contract execution1 and the remaining four (4) invoices were received recently and are being reviewed by Workforce Development staff. The average processing time for all invoices since the start of the calendar year is 26 business days. See Attachment A for a complete list of all invoices paid since January 1, 2022, with received and reimbursement dates, as requested.
2. S
tatus of Workforce Development Contracts
I
n addition to the six (6) FY 2021-2022 WIOA contract extensions executed in Spring 2022, as discussed above, Workforce Development staff have been tasked with executing 15 new 1 In all cases where FY 2022-2023 contracts are not currently executed or routing for signatures, contracts are with provider, pending submission of required documents requested by staff. See below for more detail.
Edward D. Reiskin, City Administrator
Subject: Informational Report on Status of City Reimbursement and Contracts Date: October 24, 2022 Page 3
Finance and Management Committee
November 15, 2022
contracts authorized through the FY 2022-2023 OWDB budget. This includes contracts with seven (7) new service providers procured through the RFP process. See Resolution 89309 CMS for details.
To i
ncrease process efficiency and given the unprecedented number of new funding sources and expanded roster of workforce service providers this FY, OWDB staff worked with the Office of the City Attorney to consolidate the various grant terms and funding sources into one single contract per provider, rather than executing a separate contract for each funding source as was done in the past. While this process required some additional work up front, it will greatly streamline and simplify the tracking and invoice submission process moving forward.
C
ity Council authorized the OWDB budget on July 5, 2022, however, since some of the funding allocations were dependent on fund availability in the FY 22-23 midcycle budget amendments, final approval of all funding sources was received on July 26, 2022.
O
WDB staff have been working expeditiously to execute contracts since funding authorization, however, contract execution can be delayed for a number of reasons, some of which are beyond staff control. Reasons for delay include; increase in providers who were awarded contracts, delay in receiving budget or insurance forms or other documentation in a timely manner from provider, and limited staff capacity due to ongoing vacancies.
A
s of the date of this report, eight (8) of the 15 contracts have been fully executed. Three (3) are complete and have been routed for final signatures, and four (4) are waiting for the partner organization to provide necessary documentation. See Attachment B for a complete list of contracts with date of Council approval and date of contract execution, as requested.
3. S
teps Taken for Process Improvement
Over the past year, the OWDB team has experienced major staff transitions, including the departure of the former Executive Director in October 2021, as well as ongoing staff vacancy of more than 50 percent in critical Program Analyst positions. During this same period, the Workforce Development Division’s budget nearly doubled with new funding from State and local sources in response to the COVID-19 pandemic and recovery. The new Executive Director began on February 22, 2022, and a Program Analyst III joined the team on June 11, 2022, increasing support to both the contracting and payment reimbursement efforts.
In addition to these hires, the following steps have been taken to improve efficiencies with contracts and reimbursement to service providers:
• E
WDD created a new Administrative Analyst II position to focus solely on contract management across the department. This position was filled in Spring 2022. • As discussed above, for providers with various grant awards, OWDB staff consolidated t
he various grant agreements into one contract to simplify the tracking and invoice s
ubmission process.
• EWDD has developed a centralized invoice mailbox ([email protected]) to consolidate and manage all workforce invoices in one location. • O WDB staff have worked with service providers to switch from monthly to quarterly invoicing to minimize the administrative burden of multiple invoice submissions.
Edward D. Reiskin, City Administrator
Subject: Informational Report on Status of City Reimbursement and Contracts Date: October 24, 2022 Page 4
Finance and Management Committee
November 15, 2022
• One vacant Program Analyst II position has been replaced with an Administrative Analyst I position in the Workforce Development team to assist with reviewing and pr
ocessing of invoices, contracts, and the division’s overall fiscal responsibilities. • OWDB staff are exploring options to procure a software platform to streamline and facilitate invoicing and contract processing in FY 23-24.
FISCAL IMPACT
There is no fiscal impact from receiving this informational report.
PUBLIC OUTREACH / INTEREST
Thi
s information report responds to council’s interest in OWDB’s workforce development invoice and contract status.
COORDINATION
I
n addition to the EWDD, information for this report was provided by the Finance Department.
SUSTAINABLE OPPORTUNITIES
Economic: Oakland’s Workforce Development system provides qualified workers for Oakland businesses and prepares Oakland residents for gainful employment and career paths leading to family sustaining jobs.
Environmental: This report does not directly address environmental sustainability.
R
ace & Equity: Oakland’s Workforce Development system prioritize services to targeted populations (African American and Latinx) and geographic areas of Oakland (East and West), that have the highest numbers of residents who face disproportionately high levels of unemployment. Per the 2020 OWDB Race and Equity Analysis, the Workforce division identified critical disparities in employment access in Oakland, specifically in “[t]he communities of East Oakland, Fruitvale, and West Oakland, where a high number of Black and Latinx residents live and are unemployed at higher rates than the general population.
Target areas are in zip codes 94621, 94603, 94605, 94601, 94607.
Edward D. Reiskin, City Administrator
Subject: Informational Report on Status of City Reimbursement and Contracts Date: October 24, 2022 Page 5
Finance and Management Committee
November 15, 2022
A
CTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Receive An Informational Report on Workforce Development Organizations Subject to the Oversight of the Oakland Workforce Development Board From The City Administrator On The Following: (1) Status Of City Reimbursements, Including Dates Invoices Were Received And Dates Reimbursements Were Issued From January 2022 To Present; (2) Status Of Fiscal Year 2022-2023 Contracts, Including Dates Of Council Approval And Dates Of Final Contract Execution; And (3) Recommendations and Steps Taken to Improve the Payment Process.
For ques
tions regarding this report, please contact Sofia Navarro, Executive Director of the Oakland Workforce Development Board at [email protected] or (510) 238-3474 .
R
espectfully submitted,
AL
EXA JEFFRESS
Director, Economic and Workforce
Dev elopment Department
P
repared by:
Sofia Navarro, Executive Director, Oakland
Workforce Development Board
A
ttachments:
A –
AP Checks Report 10-28-22 - All Workforce Providers
B – Workforce Contract Status 10-28-22
Attachment A_APChecks Report 10-28-22 - All Workforce Providers APChecks Report
VENDOR_NAME INVOICE_NUM INVOICE_DATE INVOICE_RECEIVED
_DATE
CHECK_DATE INVOICE_AMOUNT Status CHECK_NUMBER
OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-2A 1/10/2022 2/2/2022 1,510.97 Paid 1087498 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-2DW 1/10/2022 2/2/2022 1,340.01 Paid 1087498 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-3A 1/10/2022 2/2/2022 10,183.78 Paid 1087498 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-3DW 1/10/2022 2/2/2022 9,030.78 Paid 1087498 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-21-18A 1/10/2022 2/4/2022 750.00 Paid 1087697 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-21-18DW 1/10/2022 2/4/2022 2,000.00 Paid 1087697 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-NDW-21-15 1/10/2022 2/4/2022 2,500.00 Paid 1087697 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-06A 1/10/2022 2/7/2022 2,493.32 Paid 1087807 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-06DW 1/10/2022 2/7/2022 2,211.06 Paid 1087807 OAKLAND PRIVATE INDUSTRY COUNCIL EBWS-2021-22-1 1/11/2022 2/16/2022 188.63 Paid 1088338 OAKLAND PRIVATE INDUSTRY COUNCIL EBWS-2021-22-2 1/11/2022 2/16/2022 10.55 Paid 1088338 OAKLAND PRIVATE INDUSTRY COUNCIL EBWS-2021-22-3 1/11/2022 2/16/2022 177.05 Paid 1088338 OAKLAND PRIVATE INDUSTRY COUNCIL EBWS-2021-22-5 1/11/2022 2/16/2022 10.37 Paid 1088338 OAKLAND PRIVATE INDUSTRY COUNCIL EBWS-2021-22-4 1/11/2022 3/16/2022 51.04 Paid 1090182 THE SPANISH SPEAKING UNITY COUNCIL INC 2021ELEB-005 1/11/2022 3/25/2022 33,165.65 Paid 1092252 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-21-13 A 1/12/2022 2/4/2022 711.75 Paid 1087697 LAO FAMILY COMMUNITY LFCD-AJCC-21-16DW 1/12/2022 2/4/2022 3,039.46 Paid 1087684 THE SPANISH SPEAKING UNITY COUNCIL INC UC AJCC-22-03DW 1/12/2022 2/9/2022 11,672.61 Paid 1087984 THE SPANISH SPEAKING UNITY COUNCIL INC UC-NDW-21-17 1/13/2022 1/26/2022 2/9/2022 2,824.77 Paid 1087984 THE SPANISH SPEAKING UNITY COUNCIL INC UC AJCC-22-05DW 1/13/2022 2/9/2022 11,106.15 Paid 1087984 LAO FAMILY COMMUNITY LFCD-AJCC-21-17DW 1/14/2022 2/9/2022 7,062.46 Paid 1087917 LAO FAMILY COMMUNITY LFCD-NDWG-15 1/14/2022 2/9/2022 12,870.13 Paid 1087917 LAO FAMILY COMMUNITY LFCD-AJCC-22-A06 1/14/2022 2/9/2022 23,050.56 Paid 1087917 LAO FAMILY COMMUNITY LFCD-AJCC-22-DW06 1/14/2022 2/9/2022 23,136.49 Paid 1087917 LAO FAMILY COMMUNITY LFCD-AJCC-21-18A 1/14/2022 3/18/2022 15,137.05 Paid 1090363 LAO FAMILY COMMUNITY LFCD-P2E-SS18 1/19/2022 2/9/2022 5,087.88 Paid 1087917 THE SPANISH SPEAKING UNITY COUNCIL INC UC-YTH-22-04 1/20/2022 8/26/2022 9/28/2022 22,250.88 Paid 1106902 THE SPANISH SPEAKING UNITY COUNCIL INC UC-YTH-22-05 1/20/2022 9/6/2022 10/7/2022 20,027.64 Paid 1107577 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-NDW-21-11-2 1/24/2022 2/16/2022 3,058.00 Paid 1088338 CIVICORPS CVC-YTH-21-22-02 1/24/2022 3/9/2022 7/18/2022 30,703.83 Paid 1100749 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-05A 1/26/2022 2/16/2022 13,480.81 Paid 1088355 LAO FAMILY COMMUNITY LFCD-YTH-21-18 1/26/2022 2/23/2022 3/7/2022 538.75 Paid 1089572 LAO FAMILY COMMUNITY LFCD-YTH-22-06 1/26/2022 2/23/2022 3/7/2022 17,207.76 Paid 1089572 APChecks Report Page 1
Attachment A_APChecks Report 10-28-22 - All Workforce Providers APChecks Report
VENDOR_NAME INVOICE_NUM INVOICE_DATE INVOICE_RECEIVED
_DATE
CHECK_DATE INVOICE_AMOUNT Status CHECK_NUMBER
OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-1A 1/27/2022 2/4/2022 15,900.00 Paid 1087697 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-1DW 1/27/2022 2/4/2022 14,100.00 Paid 1087697 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-2DW-2 1/27/2022 2/4/2022 886.27 Paid 1087698 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-NDW-21-15-2 1/27/2022 2/7/2022 400.00 Paid 1087807 EAST BAY ASIAN YOUTH CENTER SLOWD2-12 1/27/2022 3/1/2022 3/11/2022 1,769.42 Paid 1089873 EAST BAY ASIAN YOUTH CENTER SLOWD2-10 1/27/2022 3/7/2022 3/11/2022 3,011.55 Paid 1089873 EAST BAY ASIAN YOUTH CENTER SLOWD2-11 1/27/2022 3/1/2022 3/11/2022 6,867.55 Paid 1089873 YOUTH EMPLOYMENT PARTNERSHIP YEPYA-002 1/31/2022 8/26/2022 10/12/2022 45,040.08 Paid 1107782 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OSO-22-02A 2/10/2022 3/9/2022 3,765.93 Paid 1089741 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OSO-22-02DW 2/10/2022 3/9/2022 3,340.20 Paid 1089741 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-MACRO-22-02A 2/10/2022 2/15/2022 4/8/2022 648.02 Paid 1093141 LAO FAMILY COMMUNITY LFCD-AJCC-21-19DW 2/15/2022 3/23/2022 688.78 Paid 1092093 LAO FAMILY COMMUNITY LFCD-AJCC-21-19A 2/15/2022 3/28/2022 12,234.55 Paid 1092323 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-4A 2/15/2022 4/8/2022 3,832.99 Paid 1093141 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-4DW 2/15/2022 4/8/2022 3,399.10 Paid 1093141 LAO FAMILY COMMUNITY LFCD-AJCC-22-A07 2/17/2022 3/25/2022 2,063.07 Paid 1092249 LAO FAMILY COMMUNITY LFCD-YTH-22-07 2/18/2022 3/7/2022 13,182.50 Paid 1089572 LAO FAMILY COMMUNITY LFCD-NWDG-16 3/8/2022 4/8/2022 13,211.24 Paid 1093140 LAO FAMILY COMMUNITY LFCD-AJCC-22-DW07 3/8/2022 4/8/2022 13,335.65 Paid 1093140 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-05DW 3/9/2022 4/8/2022 210.61 Paid 1093087 LAO FAMILY COMMUNITY LFCD-P2E-SS19 3/10/2022 4/8/2022 5,944.85 Paid 1093069 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-08A 3/10/2022 4/8/2022 9,595.61 Paid 1093087 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-08DW 3/10/2022 4/8/2022 8,556.85 Paid 1093087 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-MACRO-22-03A 3/10/2022 4/8/2022 2,390.81 Paid 1093087 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-MACRO-22-03DW 3/10/2022 4/8/2022 2,119.38 Paid 1093087 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OSO-22-03A 3/10/2022 4/8/2022 8,566.65 Paid 1093087 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OSO-22-03DW 3/10/2022 4/8/2022 7,480.51 Paid 1093087 LAO FAMILY COMMUNITY LFCD-GFA-21-01 3/10/2022 4/8/2022 31,746.93 Paid 1093069 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-21-18-2DW 3/10/2022 4/13/2022 882.00 Paid 1093374 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-21-18-2A 3/10/2022 4/14/2022 3,125.00 Paid 1093470 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-06A 3/10/2022 5/23/2022 5/31/2022 13,614.41 Paid 1096529 THE SPANISH SPEAKING UNITY COUNCIL INC UC-NDW-21-18 3/10/2022 7/13/2022 757.55 Paid 1100597 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-06DW 3/10/2022 9/1/2022 9/30/2022 20,876.63 Paid 1107071 APChecks Report Page 2
Attachment A_APChecks Report 10-28-22 - All Workforce Providers APChecks Report
VENDOR_NAME INVOICE_NUM INVOICE_DATE INVOICE_RECEIVED
_DATE
CHECK_DATE INVOICE_AMOUNT Status CHECK_NUMBER
THE SPANISH SPEAKING UNITY COUNCIL INC UC AJCC-22-04DW 3/14/2022 3/25/2022 15,749.69 Paid 1092231 THE SPANISH SPEAKING UNITY COUNCIL INC UC AJCC-22-04A 3/14/2022 3/25/2022 19,943.95 Paid 1092231 LAO FAMILY COMMUNITY LFCD-NDWG-17 3/14/2022 4/13/2022 13,880.46 Paid 1093347 LAO FAMILY COMMUNITY LFCD-AJCC-22-A08 3/14/2022 4/18/2022 12,792.63 Paid 1093840 LAO FAMILY COMMUNITY LFCD-AJCC-22-DW08 3/14/2022 4/18/2022 15,772.36 Paid 1093840 LAO FAMILY COMMUNITY LFCD-AJCC-21-20DW 3/16/2022 4/13/2022 603.00 Paid 1093347 LAO FAMILY COMMUNITY LFCD-AJCC-21-20A 3/16/2022 4/13/2022 1,844.40 Paid 1093347 LAO FAMILY COMMUNITY LFCD-YTH-22-08 3/16/2022 4/1/2022 4/18/2022 12,155.07 Paid 1093780 LAO FAMILY COMMUNITY LFCD-YTH-21-20 3/16/2022 3/31/2022 4/20/2022 538.75 Paid 1093939 WEST OAKLAND JOB RESOURCE CENTER WOJRC-21-22#8 3/21/2022 5/16/2022 5/26/2022 35,365.19 Paid 1096422 WEST OAKLAND JOB RESOURCE CENTER WOJRC-21-22#7 3/21/2022 5/16/2022 5/26/2022 39,212.25 Paid 1096422 WEST OAKLAND JOB RESOURCE CENTER WOJRC-21-22#5 3/21/2022 5/16/2022 5/26/2022 39,500.91 Paid 1096422 WEST OAKLAND JOB RESOURCE CENTER WOJRC-21-22#3 3/21/2022 5/16/2022 5/26/2022 40,843.90 Paid 1096422 WEST OAKLAND JOB RESOURCE CENTER WOJRC-21-22#2 3/21/2022 5/16/2022 5/26/2022 41,559.29 Paid 1096422 WEST OAKLAND JOB RESOURCE CENTER WOJRC-21-22#4 3/21/2022 5/16/2022 5/26/2022 43,273.24 Paid 1096422 WEST OAKLAND JOB RESOURCE CENTER WOJRC-21-22#6 3/21/2022 5/16/2022 5/26/2022 54,749.57 Paid 1096422 WEST OAKLAND JOB RESOURCE CENTER WOJRC-21-22#1 3/21/2022 5/16/2022 5/26/2022 64,253.89 Paid 1096422 LAO FAMILY COMMUNITY LFCD-P2E-SS20 3/23/2022 4/8/2022 6,039.57 Paid 1093069 THE SPANISH SPEAKING UNITY COUNCIL INC UC-YTH-22-06 3/24/2022 4/20/2022 22,180.92 Paid 1094008 CIVICORPS CVC-GF-21-22-01 4/1/2022 4/20/2022 5/18/2022 86,545.13 Paid 1095727 THE SPANISH SPEAKING UNITY COUNCIL INC UC-NDW-21-20 4/5/2022 4/25/2022 377.94 Paid 1094308 THE SPANISH SPEAKING UNITY COUNCIL INC UC-GF-22-01 4/5/2022 4/25/2022 3,777.13 Paid 1094308 THE SPANISH SPEAKING UNITY COUNCIL INC UC-GF-22-03 4/5/2022 4/25/2022 6,207.71 Paid 1094308 THE SPANISH SPEAKING UNITY COUNCIL INC UC-GF-22-02 4/5/2022 4/25/2022 12,201.54 Paid 1094308 THE SPANISH SPEAKING UNITY COUNCIL INC UC-NDW-21-19 4/5/2022 4/25/2022 28,020.03 Paid 1094308 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-07A 4/5/2022 5/23/2022 5/31/2022 9,477.34 Paid 1096529 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-08A 4/5/2022 5/25/2022 7/6/2022 14,094.95 Paid 1100132 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-08DW 4/5/2022 7/29/2022 8/8/2022 9,467.20 Paid 1102555 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-07DW 4/5/2022 7/29/2022 8/8/2022 29,525.64 Paid 1102555 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OSO-22-4A 4/11/2022 4/13/2022 5/9/2022 1,118.97 Paid 1095126 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OSO-22-4DW 4/11/2022 4/13/2022 5/9/2022 991.88 Paid 1095126 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-09A 4/11/2022 4/13/2022 5/13/2022 21,068.41 Paid 1095532 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-NDW-21-18 4/11/2022 4/13/2022 5/31/2022 181.44 Paid 1096501 APChecks Report Page 3
Attachment A_APChecks Report 10-28-22 - All Workforce Providers APChecks Report
VENDOR_NAME INVOICE_NUM INVOICE_DATE INVOICE_RECEIVED
_DATE
CHECK_DATE INVOICE_AMOUNT Status CHECK_NUMBER
CIVICORPS CVC-YTH-21-22-03 4/11/2022 5/3/2022 5/31/2022 45,124.05 Paid 1096446 CIVICORPS CVC-GF-21-22-02 4/12/2022 4/13/2022 5/18/2022 55,386.80 Paid 1095726 THE SPANISH SPEAKING UNITY COUNCIL INC UC-YTH-22-07 4/14/2022 7/19/2022 8/26/2022 20,539.58 Paid 1103786 THE SPANISH SPEAKING UNITY COUNCIL INC UC-YTH-22-08 4/14/2022 7/29/2022 10/5/2022 28,120.62 Paid 1107407 LAO FAMILY COMMUNITY LFCD-P2E-SS21 4/15/2022 4/29/2022 5/20/2022 4,431.53 Paid 1095977 LAO FAMILY COMMUNITY LFCD-YTH-22-09 4/15/2022 6/23/2022 7/6/2022 16,650.89 Paid 1100034 LAO FAMILY COMMUNITY LFCD-NDWG-18 4/19/2022 10/7/2022 10/19/2022 14,456.61 Paid 1108148 CAUSA JUSTA:: JUST CAUSE DLP 21-7-21-9 4/21/2022 4/26/2022 5/20/2022 40,264.89 Paid 1095911 CAUSA JUSTA:: JUST CAUSE DLP 21-10-21-12 4/21/2022 4/26/2022 5/20/2022 57,793.27 Paid 1095911 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-03A-3 4/29/2022 5/20/2022 507.60 Paid 1096000 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-03DW-3 4/29/2022 5/20/2022 84.60 Paid 1096000 CYPRESS MANDELA TRAINING CMTC-21-002 5/3/2022 5/24/2022 6/24/2022 3,230.70 Paid 1099347 CYPRESS MANDELA TRAINING CMTC-21-001 5/3/2022 5/24/2022 6/24/2022 52,185.84 Paid 1099518 CAUSA JUSTA:: JUST CAUSE DLP 22-01-22-02-03 5/4/2022 5/24/2022 9/2/2022 51,853.35 Paid 1104168 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-09DW 5/5/2022 5/16/2022 19,432.25 Paid 1095648 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-10A 5/10/2022 6/22/2022 7/6/2022 21,661.47 Paid 1100048 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-10DW 5/10/2022 6/22/2022 7/6/2022 19,350.80 Paid 1100048 LAO FAMILY COMMUNITY LFCD-AJCC-22-DW09 5/13/2022 7/27/2022 18,198.09 Paid 1101496 THE SPANISH SPEAKING UNITY COUNCIL INC UC-YTH-22-09 5/13/2022 7/28/2022 8/8/2022 34,843.13 Paid 1102555 LAO FAMILY COMMUNITY LFCD-AJCC-22-A10 5/16/2022 7/27/2022 54,585.67 Paid 1101496 LAO FAMILY COMMUNITY LFCD-AJCC-22-DW10 5/16/2022 7/28/2022 26,852.75 Paid 1101762 LAO FAMILY COMMUNITY LFCD-YTH-22-10 5/17/2022 6/23/2022 7/6/2022 18,895.20 Paid 1100034 LAO FAMILY COMMUNITY LFCD-AJCC-21-22A 5/17/2022 7/22/2022 11,291.38 Paid 1101215 LAO FAMILY COMMUNITY LFCD-YTH-21-22 5/17/2022 5/24/2022 7/27/2022 538.25 Paid 1101496 LAO FAMILY COMMUNITY LFCD-GFA-21-02 5/17/2022 8/17/2022 321.00 Paid 1103190 LAO FAMILY COMMUNITY LFCD-GFA-21-03 5/17/2022 8/17/2022 5,685.02 Paid 1103190 LAO FAMILY COMMUNITY LFCD-NDWG-19 5/17/2022 10/19/2022 1,261.16 Paid 1108232 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-NDW-21-17-1 5/18/2022 6/22/2022 7/6/2022 2,525.00 Paid 1100047 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-06A-2 5/19/2022 7/6/2022 7/15/2022 773.00 Paid 1100683 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-06DW-2 5/19/2022 7/6/2022 7/15/2022 523.00 Paid 1100683 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-21-14-2A 5/19/2022 5/24/2022 7/18/2022 300.00 Paid 1100815 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-21-14-2DW 5/19/2022 5/24/2022 7/18/2022 450.00 Paid 1100815 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-21-19-1A 5/19/2022 5/24/2022 7/22/2022 1,665.00 Paid 1101216 APChecks Report Page 4
Attachment A_APChecks Report 10-28-22 - All Workforce Providers APChecks Report
VENDOR_NAME INVOICE_NUM INVOICE_DATE INVOICE_RECEIVED
_DATE
CHECK_DATE INVOICE_AMOUNT Status CHECK_NUMBER
THE SPANISH SPEAKING UNITY COUNCIL INC UC-GF-22-04 5/31/2022 9/7/2022 24,182.41 Paid 1104405 THE SPANISH SPEAKING UNITY COUNCIL INC UC-NDW-21-21 5/31/2022 10/19/2022 949.14 Paid 1108236 THE SPANISH SPEAKING UNITY COUNCIL INC UC-NDW-21-22 5/31/2022 10/19/2022 343.79 Paid 1108236 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OS-22-01A 6/6/2022 7/13/2022 7/22/2022 2,052.44 Paid 1101162 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OS-22-01DW 6/6/2022 7/13/2022 7/22/2022 1,820.08 Paid 1101162 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-NDW-21-20 6/8/2022 7/1/2022 7/22/2022 5,000.00 Paid 1101162 THE SPANISH SPEAKING UNITY COUNCIL INC UC-YTH-22-10 6/9/2022 7/29/2022 8/8/2022 20,845.24 Paid 1102555 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OS-22-02A 6/10/2022 6/23/2022 7/22/2022 3,193.83 Paid 1101162 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OS-22-02DW 6/10/2022 6/23/2022 7/22/2022 2,832.27 Paid 1101162 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-11A 6/10/2022 7/13/2022 7/27/2022 18,274.77 Paid 1101526 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-11DW 6/10/2022 7/13/2022 7/27/2022 17,106.98 Paid 1101526 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-09DW 6/10/2022 10/10/2022 18,234.55 Paid 1107635 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-10DW 6/10/2022 10/10/2022 8,389.98 Paid 1107636 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-9A 6/14/2022 10/10/2022 51,272.63 Paid 1107637 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-10A 6/14/2022 10/12/2022 17,677.57 Paid 1107780 LAO FAMILY COMMUNITY LFCD-AJCC-22-A11 6/15/2022 7/27/2022 46,462.06 Paid 1101496 LAO FAMILY COMMUNITY LFCD-AJCC-22-DW11 6/15/2022 7/26/2022 8/8/2022 21,109.20 Paid 1102511 LAO FAMILY COMMUNITY LFCD-GFA-21-04 6/15/2022 8/4/2022 8/8/2022 108,380.81 Paid 1102511 LAO FAMILY COMMUNITY LFCD-YTH-22-11 6/15/2022 8/24/2022 18,363.91 Paid 1103625 OAKLAND PRIVATE INDUSTRY COUNCIL EBWS-21/22-10 7/7/2022 8/10/2022 529.77 Paid 1102722 OAKLAND PRIVATE INDUSTRY COUNCIL EBWS-21/22-11 7/7/2022 8/10/2022 170.78 Paid 1102722 OAKLAND PRIVATE INDUSTRY COUNCIL EBWS-21/22-6 7/7/2022 8/10/2022 10.03 Paid 1102722 OAKLAND PRIVATE INDUSTRY COUNCIL EBWS-21/22-7 7/7/2022 8/10/2022 10.71 Paid 1102722 OAKLAND PRIVATE INDUSTRY COUNCIL EBWS-21/22-8 7/7/2022 8/10/2022 389.92 Paid 1102722 OAKLAND PRIVATE INDUSTRY COUNCIL EBWS-21/22-9 7/7/2022 8/10/2022 349.75 Paid 1102722 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-09A 7/13/2022 7/15/2022 9/2/2022 7,366.91 Paid 1104196 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-22-09DW 7/13/2022 7/15/2022 9/2/2022 2,603.20 Paid 1104196 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OSO-22-7A 7/13/2022 7/18/2022 9/8/2022 2,401.38 Paid 1104473 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OSO-22-7DW 7/13/2022 7/18/2022 9/8/2022 2,245.66 Paid 1104473 LAO FAMILY COMMUNITY LFCD-YTH-22-12 7/15/2022 8/8/2022 17,483.96 Paid 1102511 LAO FAMILY COMMUNITY LFCD-AJCC-22-A12 7/15/2022 8/17/2022 55,306.40 Paid 1103190 LAO FAMILY COMMUNITY LFCD-AJCC-22-DW12 7/15/2022 8/22/2022 8/26/2022 29,371.55 Paid 1103770 LAO FAMILY COMMUNITY LFCD-GFA-21-05 7/18/2022 8/17/2022 47,181.51 Paid 1103138 APChecks Report Page 5
Attachment A_APChecks Report 10-28-22 - All Workforce Providers APChecks Report
VENDOR_NAME INVOICE_NUM INVOICE_DATE INVOICE_RECEIVED
_DATE
CHECK_DATE INVOICE_AMOUNT Status CHECK_NUMBER
OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-NDW-21-21 7/18/2022 8/24/2022 7,445.00 Paid 1103626 EAST BAY ASIAN YOUTH CENTER SLOWD2-0422 7/18/2022 9/1/2022 2,270.93 Paid 1104005 EAST BAY ASIAN YOUTH CENTER SLOWD2-0122 7/18/2022 9/1/2022 2,509.95 Paid 1104005 EAST BAY ASIAN YOUTH CENTER SLOWD2-0222 7/18/2022 9/1/2022 3,349.12 Paid 1104005 EAST BAY ASIAN YOUTH CENTER SLOWD2-0522 7/18/2022 9/1/2022 5,548.77 Paid 1104005 EAST BAY ASIAN YOUTH CENTER SLOWD2-0322 7/18/2022 9/1/2022 5,811.06 Paid 1104005 EAST BAY ASIAN YOUTH CENTER SLOWD2-0622 7/18/2022 9/1/2022 52,358.59 Paid 1104005 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-12A 7/18/2022 9/1/2022 9/30/2022 38,008.39 Paid 1107030 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-12DW 7/18/2022 9/1/2022 9/30/2022 35,335.08 Paid 1107030 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OS-22-03A 7/18/2022 8/30/2022 9/30/2022 1,994.61 Paid 1107030 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OS-22-03DW 7/18/2022 8/30/2022 9/30/2022 1,769.71 Paid 1107030 LAO FAMILY COMMUNITY LFCD-AJCC-21-21DW 7/18/2022 10/5/2022 289.20 Paid 1107399 THE SPANISH SPEAKING UNITY COUNCIL INC UC-GF-22-05 7/19/2022 9/7/2022 15,374.60 Paid 1104405 LAO FAMILY COMMUNITY LFCD-AJCC-22-A09 7/20/2022 7/27/2022 27,635.88 Paid 1101496 LAO FAMILY COMMUNITY LFCD-AJCC-21-23A 7/20/2022 7/26/2022 8/26/2022 1,907.40 Paid 1103771 CIVICORPS CVC-GF-21-22-03 7/25/2022 7/26/2022 10/5/2022 58,068.07 Paid 1107392 CIVICORPS CVC-YTH-21-22-04 7/26/2022 10/5/2022 10/12/2022 39,668.91 Paid 1107662 CAUSA JUSTA:: JUST CAUSE DLP 22-04-22-02-06 7/28/2022 7/28/2022 9/2/2022 70,088.49 Paid 1104168 THE SPANISH SPEAKING UNITY COUNCIL INC UC-GF-22-06 8/9/2022 9/7/2022 20,448.21 Paid 1104370 THE SPANISH SPEAKING UNITY COUNCIL INC UC-GF-22-07 8/9/2022 9/7/2022 27,384.41 Paid 1104370 LAO FAMILY COMMUNITY LFCD-AJCC-22-A13 8/15/2022 10/5/2022 21,353.51 Paid 1107399 LAO FAMILY COMMUNITY LFCD-YTH-22-13 8/16/2022 9/28/2022 18,759.39 Paid 1106901 LAO FAMILY COMMUNITY LFCD-AJCC-22-DW13 8/16/2022 10/5/2022 21,488.61 Paid 1107399 LAO FAMILY COMMUNITY LFCD-GFA-21-06 8/16/2022 10/7/2022 20,770.36 Paid 1107573 YOUTH EMPLOYMENT PARTNERSHIP YEPYA-003 8/26/2022 10/19/2022 50,463.85 Paid 1108237 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-11DW 8/29/2022 8/30/2022 9/19/2022 7,129.35 Paid 1104941 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-11A 8/29/2022 8/30/2022 9/30/2022 18,763.16 Paid 1107123 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-13A 9/1/2022 10/5/2022 300.00 Paid 1107404 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-13DW 9/1/2022 10/5/2022 197.41 Paid 1107404 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OS-22-04A 9/7/2022 10/5/2022 17,602.60 Paid 1107404 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OS-22-04DW 9/7/2022 10/5/2022 15,611.59 Paid 1107404 LAO FAMILY COMMUNITY LFCD-YTH-22-14 9/12/2022 10/5/2022 10/12/2022 13,791.68 Paid 1107709 YOUTH EMPLOYMENT PARTNERSHIP YEP-GF-001 9/13/2022 10/6/2022 10/14/2022 200,000.00 Paid 1107709 APChecks Report Page 6
Attachment A_APChecks Report 10-28-22 - All Workforce Providers APChecks Report
VENDOR_NAME INVOICE_NUM INVOICE_DATE INVOICE_RECEIVED
_DATE
CHECK_DATE INVOICE_AMOUNT Status CHECK_NUMBER
LAO FAMILY COMMUNITY LFCD-AJCC-22-A14 9/14/2022 10/12/2022 2,120.52 Paid 1107709 LAO FAMILY COMMUNITY LFCD-AJCC-22-DW14 9/14/2022 10/12/2022 19,894.34 Paid 1107709 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-GF-23-1 10/4/2022 10/14/2022 257,495.00 Paid 1107878 LAO FAMILY COMMUNITY LFCD-NDWG-20 6/15/2022 10/7/2022 10/21/2022 1,151.78 Paid 1108301 LAO FAMILY COMMUNITY LFCD-NDWG-21 7/14/2022 10/11/2022 10/21/2022 5,291.67 Paid 1108301 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-NDW-21-23 8/29/2022 10/24/2022 2,568.50 Paid 1108443 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-12A 8/29/2022 10/10/2022 10/24/2022 23,292.47 Paid 1108436 THE SPANISH SPEAKING UNITY COUNCIL INC UC-AJCC-22-12DW 8/29/2022 10/10/2022 10/24/2022 11,578.41 Paid 1108436 THE SPANISH SPEAKING UNITY COUNCIL INC UC-YTH-22-11 8/29/2022 10/10/2022 10/21/2022 15,285.32 Paid 1108345 THE SPANISH SPEAKING UNITY COUNCIL INC UC-YTH-22-12 8/29/2022 10/11/2022 10/21/2022 18,815.82 Paid 1108345 CYPRESS MANDELA TRAINING CMTC-21-003 8/31/2022 10/21/2022 3,674.88 Paid 1108359 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OS-22-05A 9/23/2022 10/24/2022 3,773.52 Paid 1108443 OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-OS-22-05DW 9/23/2022 10/24/2022 3,344.35 Paid 1108416 LAO FAMILY COMMUNITY LFCD-GFA-21-08 10/11/2022 10/24/2022 5,424.17 Paid 1108409 LAO FAMILY COMMUNITY LFCD-YTH-22-15 10/11/2022 10/17/2022 10/24/2022 16,408.92 Paid 1108409 THE SPANISH SPEAKING UNITY COUNCIL INC UC-NDW-21-24 8/29/2022 10/26/2022 37.50 Paid 1108686 LAO FAMILY COMMUNITY LFCD-GFA-21-07 9/13/2022 10/26/2022 13,192.97 Paid 1108719 LAO FAMILY COMMUNITY OWDB-YTH-22-01 8/10/2022 12,398.52 In Process LAO FAMILY COMMUNITY OWDB-YTH-22-02 8/16/2022 34,577.23 In Process YOUTH EMPLOYMENT PARTNERSHIP YEPYA-004 8/29/2022 49,442.92 In Process LAO FAMILY COMMUNITY OWDB-YTH-22-03 9/13/2022 49,096.44 In Process OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-14A 9/27/2022 4,904.66 In Process OAKLAND PRIVATE INDUSTRY COUNCIL OPIC-CCC-22-14-DW 9/27/2022 10/17/2022 5,481.37 In Process LAO FAMILY COMMUNITY LFCD-AJCC-22-DW15 10/11/2022 373.80 In Process LAO FAMILY COMMUNITY LFCD-AJCC-22-A15 10/11/2022 2,205.75 In Process LAO FAMILY COMMUNITY OWDB-YTH-22-04 10/12/2022 21,403.59 In Process Mandela Partners MP-AJCC-23-01A 10/14/2022 17,690.98 In Process YOUTH EMPLOYMENT PARTNERSHIP SYEP-001-2022 10/18/2022 125,000.00 In Process LAO FAMILY COMMUNITY LFCD-AJCC-23-A2 10/25/2022 21,000.59 In Process LAO FAMILY COMMUNITY LFCD-AJCC-23-DW2 10/25/2022 8,783.24 In Process APChecks Report Page 7
Attachment B: OWDB FY 22-23 Contract Status
updated 10.28.22
# VENDOR
Council Authorization
Date Completed Date AMOUNT STATUS
1 Oakland Private Industry Council 7/26/2022 9/30/2022 $1,608,968 Executed 2 Safe Passages 7/5/2022 10/5/2022 $447,077 Executed
3 Swords to Plowshares 7/5/2022 10/11/2022 $223,467 Executed 4 Trybe, Inc. (SYEP) 7/5/2022 10/11/2022 $12,572.00 Executed 5 Black Cultural Zone 7/5/2022 10/14/2022 $71,420.00 Executed 6 Civicorps 7/26/2022 10/14/2022 $593,433 Executed
7 Mandela Partners 7/5/2022 10/28/2022 $125,000 Executed 8 Rising Sun 7/5/2022 10/28/2022 $69,880 Executed
9 Genesys Works Bay Area 7/5/2022 Routing for Signature 10 Success Centers 7/5/2022 Routing for Signature
11 Lao Family 7/26/2022 Routing for Signature
12 Unity Council 7/26/2022 In process - pending provider response 13 YEP 7/26/2022 In process - pending provider response 14 Youth Uprising 7/5/2022 In process - pending provider response 15 West Oakland Job Resource 7/5/2022 In process - pending provider response