Approved as to Form and Legality
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City Attorney’s Office
OAKLAND CITY COUNCIL
RESOLUTION NO. _______________ C.M.S.
RESOLUTION 1) AUTHORIZING THE CITY ADMINISTRATOR TO
AMEND THE PROFESSIONAL SERVIC ES AGREEMENT WITH HdL
COREN & CONE FOR PROPERTY TAX DATA, CONSULTING, AND
AUDITING SERVICES TO EXTEND THE TERM FROM JANUARY 2,
2023 THROUGH JANUARY 1, 2024 AND INCREASE THE
COMPENSATION IN AN AMOUNT NOT TO EXCEED $30,000; 2)
AUTHORIZING AN OPTION TO EXTEND FOR ONE ADDITIONAL
YEAR THROUGH JANUARY 1, 2025 IN AN AMOUNT NOT TO EXCEED $30,000 FOR A TOTAL CONTRACT AMOUNT OF $300,000 OVER THE FIVE-YEAR CONTRACT TERM; AND 3) WAIVING THE
LOCAL/SMALL LOCAL BUSINESS ENTERPRISE (L/SLBE) PROGRAM
PARTICIPATION REQUIREMENT
WHEREAS, in May 2019, the City issued a Request for Proposals (RFP) inviting individuals and firms with proven experience an d professional expertise to provide the City with data, consulting and auditing services of property taxes; and WHEREAS, the RFP expressly stated that the initial contract will be for three years, with two possible one-year extensions; and
WHEREAS, based upon review and evaluation of the responses to the RFP by an evaluation committee, HdL Coren & Cone was awarde d the contract for the da ta, consulting and audit services for the Property Tax; and
WHEREAS, In January 2020, City Administrator, as duly authorized under Oakland Municipal Code Section 2.04.020, executed a three-year professional services agreement in an amount not to exceed Two Hundred Forty Thousand Dollars ($240,000) with HdL Coren & Cone for the data, consulting and auditing services of Property Tax; and WHEREAS, the City Administrator now seeks authority to amend the professional services agreement with HdL Coren & Cone co vering the period of January 2, 2023 through January 1, 2024 with an option to extend the ter m through January 1, 2025, without returning to the City Council for approval, so that HdL Coren & Cone can continue to provide data, consulting and auditing services; and
WHEREAS, the Council may waive the City’s Local/Small Local Business Enterprise (L/SLBE) requirements for professional services contracts due to a lack or limited availability of SLBEs or LBEs pursuant to Part I of Oakland’ s Local and Small Local Business Enterprise Program guidelines adopted by Ordinance No. 13647 C.M.S.; and Approved as to Form and Legality
________________________
City Attorney’s Office
IL
2 WHEREAS, neither the proposed contractor nor staff have been able to identify any or a limited availability of LBE/SLBEs that can provide the services that are required under this contract and thus staff is requesting that Council waive the L/SLBE requirement; and
WHEREAS, HdL Coren & Cone will receive a fixed annual compensation of $26,000 for the data and consulting services and 25% of net revenue discovered, recovered, and reallocated to the City by the Alameda County Assessor’s Office; and
WHEREAS, funding for the Professional Services Agreement with HdL Coren & Cone will continue to be paid from the Department of Finance ’s Budget under Fund 1010.08451.54919.1000007.IP59; now, therefore, be it
RESOLVED: That the City Council hereby authorizes the City Administrator to amend the professional services agreement with HdL Core n & Cone to extend the term from January 2, 2023 through January 1, 2024 and increase the compensation by an amount not to exceed $30,000; and be it
FURTHER RESOLVED : That the City Council authorize s the City Administrator to further amend the agreement to extend the ter m for an additional one-year term through January 1, 2025 for an additional amount of $30,000 for a total contract amount not to exceed Three Hundred Thousand Dollars ($300,000) over the five-year contract term; and be it
FURTHER RESOLVED: That, pursuant to Oakland’s Local and Small Local Business Enterprise Program guidelines adopted by Ordinance No. 13647 C.M.S., the Council waives the L/SLBE program participation requirement due to limited availability.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, KALB, KAPLAN, REID, TAYLOR, THAO AND PRESIDENT
FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
A T T E S T :
ASHA REED
City Clerk and Clerk of the Council of
the City of Oakland, California
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