APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUT
ION:
1. AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATE AND
ENTER INTO GRANT AGREEMENTS WITH ANTI-POVERTY SERVICE
PROVIDERS FOR THE ALAMEDA COUNTY-OAKLAND COMMUNITY
ACTION PARTNERSHIP (AC-OCAP) 2023 CSBG PROGRAM YEAR
WITH THE SERVICE PROVIDERS AND IN THE AMOUNTS LISTED IN THE TABLE IN THIS RESOLUTION; AND
2. AUTHORIZING THE CITY ADM INISTRATOR TO AMEND THE
AGREEMENTS AND ENTER INTO AMENDED AGREEMENTS TO
INCREASE THE AMOUNT AND EXTEND THE TERM IF ADDITIONAL
CSBG FUNDING BECOMES AVAI LABLE DURING THE 2023-2025
THREE-YEAR FUNDI NG CYCLE WITHOUT RETURNING TO
COUNCIL; AND
3. AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATE AND
ENTER INTO PROFESSIONAL SERVICES AGREEMENTS FOR
ADVERTISING SERVICES WITH CLEAR CHANNEL, CBS OUTDOORS,
BART AND AC TRANSIT TO SUPPORT THE PROGRAMS; AND
WAIVING, TO THE EXTENT NECESSARY, THE COMPETITIVE RFP/Q
PROCESS IN THE BEST INTEREST S OF THE CITY FOR A TOTAL
AMOUNT NOT TO EXCEED $40,000
WHEREAS, the federal Community Services Block Grant (CSBG) provides core funding to the Alameda County-Oakland Community Action Partnership (AC-OCAP) to reduce poverty, revitalize low-income communities and empower low-income families to become self-sufficient; and
WHEREAS, the City of Oakland has received Anti-Poverty CSBG funding since 1971; and
WHEREAS, on June 24, 2021, the Oakland City Council approved Resolution Number 88717 C.M.S. authorizing the City Administrator to accept and allocate an anticipated amount of
2 $1,391,569 in anti-poverty CSBG funds for AC-O CAP’s 2023 programming from the State of California Department of Community Services and Development (CSD); and
WHEREAS, the City’s Fiscal Year (FY) 2022-2023 budget appropriates said funds of One Million Three Hundred Ninety One Thousand Fi ve Hundred Sixty Nine Dollars (S1,391,569) to the Department of Health and Human Serv ices Fund (2128), SC22, CSBG -Administration (78361), Programs (78362) and CSBG-OCAP Programs Organization (78363), CAP/CSBG 2023 Admin & Program Projects (1005642,1005643); and
WHEREAS, these funds will be used to provide program administrative support and direct services to low-income citi zens in Oakland and the surro unding Alameda County (excluding Berkeley) as outlined in the State approved AC-OCAP Plan; and
WHEREAS, on August 5, 2022, AC-OCAP released its 2023-2025 Request for Partnership (RFP) CSBG funding a pplication and received a total of 27 app lications requesting $1,315,589 in funding; and
WHEREAS, on November 14, 2022, the AC-OCAP Administering Board approved its 2023-2025 CSBG three-year funding cycle recommendations and internal programming; and
WHEREAS, Oakland Municipal Code (OMC) Section 2.04.040.B requires the City Administrator to conduct an in formal advertising and bidding pr ocess for purchase orders or a Request for Proposals/Qualificatio ns (RFP/Q) process for professi onal services contracts, and OMC Section 2.04.051.B permits the Council to waive the RFP/Q process upon a finding that it is in the best interests of the City to do so; and
WHEREAS, each of the vendors (i.e., Clear Ch annel; CBS Outdoors; BART and AC Transit) identified in the below table are to provide advertising/marketing services as there are no other providers of advertising/marketing for tran sit shelters; billboards, BART station ads, and interior bus advertising; and
WHEREAS, staff recommends that it is in the best interests of the City to waive the RFP/Q process for said advertising serv ices, to the extent necessary, b ecause they are critical to the program’s outreach to the populations served and this would be in alignment with the City's Administrative instruction (AI) 1021 (Direct Paym ents) which identifies advertising as an exception to the City’s purchasing system and allows the service to be paid as a direct payment; and
WHEREAS, the City Administrator has determined that these advertising services are of a professional and temporary nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service; and
WHEREAS, the City works in partnership with Safe Passages and the Alameda County Community Food Bank (ACCFB) such that ACCFB provides bulk food that Safe Passages breaks down and distributes to low-income families at Oa kland schools and staff seeks approval for this procurement for food distribution; and
3 WHEREAS, all services provided will be in accordance with Federal and State subcontractor provisions, regula tions, and guidelines for eligib le activities under the CSBG program; and
WHEREAS, the table in this resolution includ es a not-to-excee d funding to allow flexibility of reprogramming f unds in the event funding for anot her program is discontinued or additional CSBG funds are received and will not exceed the current available appropriation; now, therefore, be it
RESOLVED: that pursuant to OMC Section 2.04.051.B and based on the findings set forth above and in the City Administrator's report accompanying this item, the City Council finds and determines that it is in the best interests of the City to waive the competitive RFP/Q process for the procurement of advertising services from Clear Ch annel; CBS Outdoors; BART and AC Transit; and be it
FURTHER RESOLVED: that the City Administrator is hereby authorized to execute grant agreements and amendments and procurement for food dist ribution and marketing services for the term of January 1, 2023 through December 31, 2025 as follows, as long as the cumulative amount of program funding in the table belo w does not exceed the total amount appropriated towards grant agreements and contracts; and be it
Table: 2023-2025 Programs and Services (AC= Alameda County, excluding Oakland)
2023‐2025 AC‐OCAP Service
Providers (Legal Name)
Program Title Grant Agreement /
Procurement
Annual
Allocation
(not to exceed)
Entrepreneurship/Job Training & Employment Placement
New Door Ventures:
Employment services for low-
income young adults 16-24.
Comprehensive Job
Training and Job
Placement for Transition
Age Youth
Grant Agreement $50,000
Urban University: Education
and employment services for
low-income young adults 18-24
Single Moms at Work
Pathways Program
Grant Agreement $50,000
Community Works West Inc.:
Employment services for re-
entry, unemployed and
homeless low-income adults
18-64
Project R3: Return,
Restore & Rise
Grant Agreement $50,000
Lighthouse Community
Charter Public School: CTE
Career pathways that earn
college credits and work
experience while in high school
Paid Student Internships Grant Agreement $50,000
Hack the Hood Inc.:
Employment training in
technology for low-income
youth and young adults 14-24
Tech Career Pathways
for Youth in Oakland
Grant Agreement $50,000
4 2023‐2025 AC‐OCAP Service
Providers (Legal Name)
Program Title Grant Agreement /
Procurement
Annual
Allocation
(not to exceed)
Love Never Fails: Employment
opportunities for unemployed
homeless adults ages 18-64
AC: IT Biz
Entrepreneurial Program
Grant Agreement $30,000
Rubicon Programs
Incorporated: Employment
opportunities for low-income
adults ages 18-64
AC: Job Training and
Employment Placement
Grant Agreement $50,000
Chabot-Las Positas
Community College District,
DBA Tri-Valley Career Center:
Employment opportunities for
unemployed adults ages 18-64
in the Tri-Valley area
AC: Tri-Valley Pathways
to Employment
Grant Agreement $50,000
Sub-Total $380,000
Low-Income Housing
2023‐2025 AC‐OCAP Service
Providers (Legal Name)
Program Title Grant Agreement /
Procurement
Annual
Allocation
(not to exceed)
Covenant House California:
Housing for homeless young
adults ages 18-24
Emergency Shelter &
Supportive Services for
Young Adults
Experiencing
Homelessness
Grant Agreement $50,000
Lao Family Community
Development, Inc.:
Employment training for low-
income adults ages 25-54
Strong Housing Options
(SHO) Program
Grant Agreement $50,000
Operation Dignity, Inc.:
Housing for homeless and/or
disabled veterans ages 25+
Housing for Oakland's
Homeless Veterans
Grant Agreement $50,000
St. Mary’s Center: Housing for
homeless and disabled
adults/seniors ages 55+
Senior Homeless
Services
Grant Agreement $50,000
A Diamond in the Ruff, Inc.:
Housing support to women by
teaching life skills to stabilize
and succeed
Transitional Housing for
Single Women
Grant Agreement $30,000
Change To Come: Creating
Pathways that lead to
Economic Empowerment
Her Story Grant Agreement $30,000
Fremont Family Resource
Center Corporation: Housing
for unemployed and homeless
families and individuals ages
18-54
AC: Family Support
Services for the
Homeless
Grant Agreement $50,000
5 Alliance for Community
Wellness, dba La Familia:
Housing assistance for
homeless, unemployed,
previously incarcerated, and
disabled families
AC: FESCO's Les
Marquis Emergency
Shelter and Banyan
House Transitional
Housing
Grant Agreement $50,000
Sub-Total $360,000
Civic Engagement, Advocacy, and Capacity Building
2023‐2025 AC‐OCAP Service
Providers (Legal Name)
Program Title Grant Agreement /
Procurement
Annual
Allocation
(not to exceed)
Housing & Economic Rights
Advocates (HERA): Promote
financial empowerment for low-
income individuals through
second chance bank accounts
Bank On Oakland (BOO)
Financial Empowerment
Grant Agreement $40,000
Eden I &R, Inc.: Provide
information and referral
services to support EITC and
Bank On Oakland Initiatives
and Community Homelessness
Services
AC-OCAP 2-1-1 Phone
Services for EITC and
BOO and Help
Residents Access App
(HRA)
Grant Agreement $40,000
Safe Passages in partnership
with Alameda County
Community Food Bank: Fight
hunger and increase food
security for Alameda County's
low-income families
Food Security Initiative Procurement for
food distribution
$40,000
Clear Channel/CBS
Outdoors/BART/AC Transit:
Education and outreach
advertising campaigns
Financial Empowerment
Marketing
Procurement of
Services
$40,000 (total
is inclusive for
all vendors)
Sub-Total $160,000
Grand Total $900,000
FURTHER RESOLVED: that the FY 2022-2023 adopt ed appropriation for the 2023 Community Services Block Grant be amended to One Million Two Hundred Ninety Four Thousand Two Hundred Thirty Four Dollars ($1,294,234) in the Department of Health and Human Services Fund (2128), SC22, CSBG-Admin Orga nization (78361), CSBG-Program Organization (78362) and CSBG-OCAP Programs Organization (78363), CAP/CSBG 2023 Admin & Program Projects (1005642/1005643); and be it
FURTHER RESOLVED: that the City Administrator is hereby authorized to execute amendments to the above-referenced agreements and to extend the agreements for the term of January 1, 2024 through December 31, 2024 and January 1, 2025 through December 31, 2025 in the annual not-to-exceed amounts listed above, contingent upon the availability of CSBG renewal grant funding for the 2024 and 2025 grant terms; and be it 6 FURTHER RESOLVED: that if additional CSBG f unds become available during the CSBG funding cycle, January 1, 2023 through D ecember 31, 2025, the City Administrator is authorized to accept, appropriate, and amend the gr ant agreements referenced in the table above to increase the amount of the agreements dur ing the 2023-2025 funding cycle (January 1, 2023 – December 31, 2025); and be it
FURTHER RESOLVED: that the City Administrator is hereby authorized to conduct all negotiations; to execute , submit and process all documents , including but not limited to applications, agreements, amendments, modifications, payment requests, and invoices; and to take all related actions necessary for the aforementioned awards, grants and procurements.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES – FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
Acting City Clerk and Clerk of the
Council of the City of Oakland,
California
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