APPROVED AS TO FORM AND LEGALITY
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. C.M.S.
A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OR
DESIGNEE TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH ROTORCRAFT SUPPORT, INC. (RSI) TO
PROVIDE HELICOPTER MAINTENANCE SERVICES TO THE
OAKLAND POLICE DEPARTMENT (OPD) FOR HELICOPTER USE IN
ASSISTING VARIOUS DEPARTMENTS WITH RESPONDING TO
EMERGENCIES THROUGHOUT THE CITY, FOR THE PERIOD OF
JULY 1, 2023 TO JUNE 30, 2025 IN AN AMOUNT NOT TO EXCEED EIGHT HUNDRED FIFTY THOUSAND DOLLARS ($850,000) PER YEAR
FOR A TOTAL CONTRACT NOT TO EXCEED ONE MILLION, SEVEN
HUNDRED THOUSAND DOLLARS ($1,700,000).
WHEREAS, OPD uses helicopters for backup for vehicle-based police patrols during pursuits and arrests, and directing the deployment of officers at crime scenes; and
WHEREAS, OPD has two patrol helicopters (two patrol helicopters and one training helicopter) which require regular mechanical support to maintain safe operational functionality; and
WHEREAS, the City Council adopted Resolution No. 84382 C.M.S. on May 21, 2013, which authorized the City Administrator or designee to enter into a professional services agreement with Big Valley Aviation, Inc. (Big Valley) in an amount not to exceed $220,214 from May 14, 2013 to June 30, 2014, and to waive the City’s competitive bidding requirements, and local and small business enterprise program (L/SBE) provisions; and
WHEREAS, OPD utilized a cooperative contract agreement with the Contra Costa County Sheriff’s Office to secure a contract with Rotorcraft Support, Inc. (RSI) for the period of July 1, 2014 to June 30, 2017; and
WHEREAS, OPD entered into three contracts with Rotorcraft Support, Inc. (RSI) for the period of July 1, 2017 to June 30, 2018 and for July 1, 2018 to June 30, 2020, July 1, 2020 to June 30, 2023 through a cooperative agreement with the City of San Diego; and
2 WHEREAS, the OPD-RSI contract for the period of 2020 to June 30, 2023 specified an hourly rate for helicopter maintenance of $65 per hour to $135 per hour depending on type of mechanical support, plus a cost structure for vehicle parts; and
WHEREAS, OPD had spent approximately $750,000 per year on maintenance (labor and parts) over the last two years, but must budget for a higher level of annual maintenance costs as the OPD helicopter fleet continues to age while also seeing a greater frequency of use; and
WHEREAS, OPD continued to rely on its two helicopters for operations support and the training helicopter for training purposes; and
WHEREAS, OPD advertised a Request for Quote (RFQ) for helicopter maintenance services, on September 2, 2022 which closed on September 19, 2022; and
WHEREAS, the RSI was the sole responder to the RFQ for comprehensive helicopter maintenance; and
WHEREAS, RSI is able to provide all the labor, personnel, material, tools, and supplies necessary to maintain OPD’s helicopter fleet on an on-call, as-needed basis; and
WHEREAS, RSI has a valid Federal Aviation Administration (FAA) repair station certificate, and can offer a full staff of FAA certified airframe and powerplant (A&P) mechanics with factory training and recurrent training on the relevant OPD equipment; and
WHEREAS, RSI does not meet the City of Oakland’s fifty-percent (50%) minimum participation requirement for professional services contracts of $100,000 or more associated with the Local/small Business Enterprise (L/SBE) Programs; and
WHEREAS, OPD is requesting for additional spending authority for a contract with RSI for up to $850,000 per year for a two-year contract. Funding for this spending authority will be added into OPD’s baseline for FY 2023-2025 budget, increasing OPD’s budget baseline annually by $850,000 for two years to cover the contract term. Funding will be paid from the following funding codes: Fund: 1010 - General Fund: General Purpose, Organization: 107710 - Special Operations, Project: Project to be determined, and Program: PS13 – Special Operations; and
WHEREAS, the City Administrator has determined, through information provided by staff, that any services agreement authorized by this Resolution is of a professional, technical, or scientific and temporary nature, and shall not result in the loss of employment or salary by any person having permanent status in the competitive service; therefore be it
RESOLVED: that the City Administrator or designee is authorized to enter into a professional services agreement with Rotorcraft Support, Inc. (RSI) to provide helicopter maintenance services to the OPD for the period of July 1, 2023 to June 30, 2025 in an amount not to exceed $850,000 per year, for a total contract not to $1,700,000; and be it
FURTHER RESOLVED: That the City Council hereby adjusts the Baseline GPF budget for OPD by $850,000 annually to cover the amount needed for the contract term; and be it
3 FURTHER RESOLVED: That the City Administrator or her designee is authorized to complete all required negotiations, certifications, assurances, and documentation required to accept, modify, extend and/or amend this agreement for services, except for any increase in the contract amount without returning to the City Council; and be it
FURTHER RESOLVED: That the City Council waives the L/SBE Program Provisions for the proposed Professional Services Agreement with RSI; and be it
FURTHER RESOLVED: That the City Attorney shall review and approve said contract with RSI as to form and legality, and a copy of the fully executed agreement shall be placed on file with the Office of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES – FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST: ASHA REED Acting City Clerk and Clerk of the Council of the City of Oakland, California
3243649v1 / KT - updated 2/16/2023