APPROVED AS TO FORM AND LEGALITY
2023 MAR 29 PH 7* 51
FILEDOFFICE OF THE CITY CLERK
OAKLAND
city Attorney’s office
OAKLAND CITY COUNCIL
RESOLUTION NO. 8 9 87? ». C.M.S.
RESOLUTION:
AUTHORIZING THE CITY ADMINISTRATOR TO APPLY FOR,
ACCEPT AND APPROPRIATE HEAD START BASIC TRAINING AND
TECHNICAL ASSISTANCE, EARLY HEAD START BASIC AND
TRAINING AND TECHNICAL ASSISTANCE GRANTS FOR FISCAL
YEAR (FY) 2023-2024 FROM THE US DEPARTMENT OF HEALTH AND
HUMAN SERVICES, ADMINISTRATION FOR CHILDREN AND
FAMILIES, OFFICE OF HEAD START (DHHS/ACF), IN AN ESTIMATED
AMOUNT OF TWELVE MILLION FIVE HUNDRED SIXTY-NINE
THOUSAND TWO HUNDRED SIXTY DOLLARS ($12,569,260), AND
COMMITTING THE NECESSARY 25% LOCAL MATCH; AND
1. AUTHORIZING THE CITY ADMINISTRATOR TO APPLY FOR,
ACCEPT AND APPROPRIATE A 5.6 PERCENT COST OF LIVING
(COLA) ADJUSTMENT AND QUALITY IMPROVEMENT GRANT FROM
DHHS/ACF TO OFFSET HIGHER OPERATING COSTS AND MAKE
PROGRAM QUALITY IMPROVEMENTS FOR THE HEAD START AND
EARLY HEAD START PROGRAM FOR FY 2023-2024; AND
2. AUTHORIZING AN ESTIMATED OFFSET OF TWO MILLION
SEVEN HUNDRED NINE THOUSAND SEVEN HUNDRED NINETY-FIVE
DOLLARS ($2,709,795) FOR FY 2023-2024 CENTRAL SERVICES
OVERHEAD CHARGES; AND
3. 4. AWARDING GRANT AGREEMENTS TO FUND
COMPREHENSIVE EARLY CARE, EDUCATION AND FAMILY
SERVICES TO COMMUNITY SERVICE PROVIDERS IDENTIFIED IN
TABLE 3 FOR FY 2023-2024 FOR A TOTAL AMOUNT NOT TO EXCEED
TWO MILLION SEVEN HUNDRED-THIRTY-SEVEN THOUSAND
THREE HUNDRED SIXTEEN DOLLARS ($2,737,316); AND
5. AUTHORIZING THE CITY ADMINISTRATOR TO ACCEPT AND
APPROPRIATE ADDITIONAL FEDERAL HEAD START/EARLY HEAD
START FUNDS IF THEY BECOME AVAILABLE WITHIN FY 2023-2024
AND AMEND THE GRANT AGREEMENTS WITHIN THE LIMITS OF
THE FEDERAL AWARD.
WHEREAS, the City of Oakland desires to apply for, accept and appropriate the Head Start/Early Head Start grant in an estimated amount of $12,569,260 from the US Department Of Health And Human Services, Administration For Children And Families, Office Of Head Start (DHHS/ACF) to fund a Head Start Program and Early Head Start Program from July 1, 2023, through June 30, 2024; and
WHEREAS, the total federal amount of $12,569,260 is comprised ofthe following project accounts as stipulated in the DHHS/ACF funding guidelines: Head Start Basic, Head Start Training/Technical Assistance, Early Head Start Basic, and Early Head Start Training/Technical Assistance Grants, which includes the Early Head Start Expansion Grant; and WHEREAS, the estimated sum of Twelve Million Two Hundred Fifty-Two Thousand Six Hundred Ninety-Four dollars ($12,569,260) shall be appropriated to the Human Services Department Fund (2128), Head Start Organization (78231), Head Start FY23-24 Basic (1006667), and Early Head Start FY23-24 Basic (1006678); and
WHEREAS, the Head Start/Early Head Start grants require a match of local in-kind contributions equal to twenty-five percent (25%) of the total program costs; and WHEREAS, the Head Start/Early Head Start Basic grants for FY22-23 stipulated $7,463,197 to be allocated to personnel costs; and
WHEREAS, on September 1, 2021, the Oakland City Council passed Resolution No. 88801 C.M.S. to amend the City of Oakland Fiscal Year 2021-2023 Biennial budget to reallocate up to $1,836,000 million from the General Purpose Fund to keep the Tassafaronga, Arroyo Viejo, and Franklin Center Head Start/Early Head Start sites open and prevent families from being forced to travel to another location or lose services altogether for FY 2021-2022; and WHEREAS, on December 7, 2021, the Oakland City Council passed Resolution No. 88940 C.M.S., which among other things, required the City Administrator to a) add a budget policy directive that would make it a budget priority that, if Head Start/Early Head Start programs are restructured or reorganized before June 2022, it shall be done in a manner to retain all existing program staff, who represent decades of experience and expertise serving low-income communities of color in Oakland, that no Head Start/Early Head Start programming be reduced and that no Head Start/Early Head Start staff layoffs occur through the end of the current fiscal year 2021 -2022, and b) fully fund all City of Oakland’s Head Start/Early Head Start programs and staff through June 30, 2022; and
WHEREAS, the City plans to appropriate Eleven Million Eight Hundred Ninety-Four Thousand Eight Hundred Twelve dollars ($11,894,812) of the General Purpose Fund (1010) to Department of Health & Human Services Fund (2128), HS Classroom & Seasonal Organization (78231), and Head Start FY23-24 Basic (1006667), Early Head Start FY23-24 Basic (1006678) to implement the program in accordance with both the federal grant as well as 88801 C.M.S. and 88940 C.M.S. in the FY 2023-2024 City Budget Process; and WHEREAS, Central Services Overhead charges associated with the DHHS/ACF grant will be offset by a contribution from the General-Purpose Fund in an estimated amount of two million nine hundred sixty-four thousand and one hundred twelve dollars ($2,709,795), as has been done in all past years, due to the federal administrative cost caps; and 1 WHEREAS, the Head Start Program Performance Standards promote standards of best practice in supporting the optimal development of the whole child; preschool, kindergarten, and school readiness for children ages birth to five; and parent, family and community engagement; and
WHEREAS, the City of Oakland Head Start program will continue to prioritize Early Head Start as the State expands universal pre-kindergarten funding for preschool-age children through Assembly Bill 22; and
WHEREAS, the Head Start Program Performance Standards endeavor to further strengthen child outcomes and readiness for preschool, kindergarten, and school by expanding comprehensive services that Head Start and Early Head Start participants receive and increasing full-day, full-year program options; and
WHEREAS, the Early Head Start program changes will maintain its current program design of the center-based, family child care partner and home-based service delivery using City and partner agencies combined offering 342 full-year Early Head Start slots, as reflected in Table 1 below; and
WHEREAS, the Head Start program will maintain its current program design of center- based and home-based service delivery using both City and partner agencies, including family child care partnership totaling 332 full-day Head Start slots as reflected in Table 1 below; and Table 1: Grantee (City) and Partner Funded Slots
Early Head Start/Head Start Grantee
and Partners
Early Head Start
Funded Slots
Head Start
Funded Slots
Total Program
Funded Slots
('in of Oakland 181 184 165
ir
Brighter Beginnings 120 140 20
New Partners TBD (formerly St.
Vincent’s Day Home)_________
15 4631
Peralta Community College District-
Laney College Children’s Center
48 48
Peralta Community College District -
Merritt College Children’s Center
1616
Bananas, Inc. 26 5933
Total Program Enrollment Proposed 342 332 674
WHEREAS, the Head Start and Early Head Start funding will provide comprehensive child development services to 674 Head Start and Early Head Start eligible children and families who have the most economic need, with ten percent (10%) of the enrollment consisting of children with special needs and, by new provisions enacted by the federal Office of Head Start, will expand enhanced outreach efforts to include homeless families and underserved populations; and WHEREAS, the City wishes to also enter into the following Early Head Start/Head Start partnership grant agreements with local early care and education providers to provide 1 comprehensive childcare and family services from July 1, 2023 through June 30, 2024 in the amounts and service numbers listed below in Table 2:
Table 2: Grantee (City) and Partner (Sub Grantees) Grant Agreement Early Head Start/Head
Start Grantee and Partner
Early Head Start
Funded Slots
Head Start
Funded Slots
Agencies
Brighter Beginnings Home
Based Program_________
120 20
New Partners (formerly St.
Vincent’s Day Home)
15 31
Peralta Community College
(Laney College Children’s
Center and Merritt College
Children’s Center)_______
64 Bananas, Inc. Family Child
Care Partnership________
26 33
161Total 148
; and
WHEREAS, the City of Oakland desires to apply for, accept and appropriate a 5.6 Percent Cost Of Living (COLA) Adjustment and Quality Improvement Grant from DHHS/ACF to offset higher operating costs and make program quality improvements of the Head Start and Early Head Start Program from July 1, 2023, through June 30, 2024; and WHEREAS, the City wishes to pass on to partners (subgrantees) identified in Table 2, the
5.6% COLA award that the City receives at a rate of 5.6% of the partnership grant agreements from July 1, 2023 through June 30, 2024 to support funding levels to increase the pay scales of Partnership Grant Head Start and Early Head Start staff, and to offset higher operating costs for fiscal year 2023-2024; now, therefore, be it
RESOLVED: That the City Council hereby authorizes the City Administrator to apply for, accept, and appropriate the Head Start Basic, Head Start Training and Technical Assistance, Early Head Start Basic, and Early Head Start Training and Technical Assistance grants from DHHS/ACF in the estimated amount of $12,569,260 for funding of a Head Start Program and Early Head Start Program from July 1, 2023, through June 30, 2024; and be it FURTHER RESOLVED: That the estimated sum of Twelve Million Two Hundred Fifty- Two Thousand Six Hundred Ninety-Four dollars ($12,569,260) shall be appropriated in Biennial Budget to Department of Health and Human Services Fund (2128), HS Classroom & Seasonal Organization (78231), and Head Start FY23-24 Basic (1006667), Early Head Start FY23-24 Basic (1006678); and be it
FURTHER RESOLVED: That the City Council commits to allocate funding for the required Head Start/Early Head Start match for local in-kind contributions equal or greater to twenty-five percent (25%) of the total program costs as part of the FY 2023-2024 Budget Process; and be it
1 FURTHER RESOLVED: That all Central Services overhead charges associated with this grant will be offset in an estimated amount of Two Million Seven Hundred Nine Thousand Seven Hundred Ninety-Five Dollars ($2,709,795), as has been done in all past years, due to the federal administrative cost caps and the level of funding required to adequately run the program; and be it FURTHER RESOLVED: That the City Council awards grant agreements with the service providers identified in Table 3 below for the amounts specified therein to provide comprehensive, coordinated Early Childhood Education Services from July 1, 2023, through June 30, 2024:
Table 3: Early Childhood Education Services Subgrantees Early Head Start/Head Start Partners (Subgrantees) Total Grant Agreement Amounts Brighter Beginnings $1,117,601
$296,203New Partners (formerly St. Vincent’s Day Home)_____ Peralta Community College District (Laney College
Children’s Center and Merritt College Children’s Center) $399,301
$924,211Bananas Inc.
$2,737,316Total
; and be it
FURTHER RESOLVED: That the City Council hereby authorizes the City Administrator to apply for, accept, and appropriate a 5.6 Percent Cost Of Living (COLA) Adjustment and Quality Improvement Grant from the DHHS/ACF to offset higher operating costs and make program quality improvements of the Head Start and Early Head Start Program from July 1, 2023, through June 30, 2024; and be it
FURTHER RESOLVED: That the City shall pass on to partners identified in Table 2, the 5.6% COLA award that the City receives at a rate of 5.6% of the partnership grant agreements from July 1, 2023 through June 30, 2024 to support funding levels to increase the pay scales of Partnership Grant Head Start and Early Head Start staff, and to offset higher operating costs for FY 2023-2024; and be it
1 FURTHER RESOLVED: That if additional grant funding becomes available for the same purpose from DHHS/ACF, within FY 2023-2024, the City Administrator or his designee is authorized to accept and appropriate these funds to fund the Head Start/Early Head Start Program and amend the grant agreements within the limits of the award.
IN COUNCIL, OAKLAND, CALIFORNIA,
APR 18 2023PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND T-NOES
abse:
ABSTENTIO:
3250227v4/MJM
ATTEST:
City Clerk and Clerk oNthe Council of the
City of Oakland, California
1