OAKLAND CITY COUNCIL
C.M.S. 77659 - RESOLUTION NO.
RESOLUTION APPROVING THE IMPLEMENTATION OF A CITYWIDE RECORDS
MANAGEMENT PROGRAM AND RECORDS RETENTION SCHEDULE AND
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT WITH NANCY A. WILLIAMS &
ASSOCIATES, TO IMPLEMENT A CITYWIDE RECORDS MANAGEMENT PROGRAM ANC THOUSAND DOLLARS ($24,000)
RECORDS RETENTION SCHEDULE IN AN AMOUNT NOT TO EXCEED TWENTY-FOUR WHEREAS, the City of Oakland recognizes the public need to establish a records management program that is professional, cost effective, preserves vital and historical City records, and guarantees its citizens access to public records of the City; and WHEREAS, the City Charter identifies the City Clerk as the custodian of official City records; and
WHEREAS, the City lacks the staff and support structure to implement the records management program using City employees; and
WHEREAS, the City Council finds that services under contract are of a professional nature and will be temporary; and
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WHEREAS, funding for this contract is available in the General Fund (lolo), Organizational Code (03121), and Account Code (54919) for the fiscal year 2002-2003, and WHEREAS, the City Council finds that the contract will not result in the loss of employment or salary by any person having permanent status in the competitive service; and WHEREAS on September 13, 2002, the City Manager established a prior contract with Nancy A. Williams, CRM, Nancy A. Williams & Associates, to develop the Citywide Records Retention Schedule; and now therefore be it
RESOLVED: that the Council of the City of Oakland hereby approves the retention of City records in accordance with the attached Records Retention Schedule; and be it FURTHER RESOLVED: that the City Manager is authorized to enter into a new Agreement between Nancy A. Williams & Associates, to implement a records management program, including a records retention program and schedule, for the City of Oakland, in an amount not to exceed twenty- four thousand dollars ($24,000), and be it
FURTHER RESOLVED: That the City Attorney shall review and approve as to form and legality all documentation with respect to this Agreement.
FEB 2 52003
IN COUNCIL, OAKLAND, CALIFORNIA, ,2003
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PASSED BY THE FOLLOWING VOTE:
AYES-BRUNNER, CHANG. PRESIDENT DE LA FUENTE, BROOKS, NADEL, REID, QUAN, WAN 8
NOES- B
@? - ABSENT-
ABSTENTION-
EXCUSED-