Finance and Management Committee Meeting
April 25, 2023
AGENDA REPORT
TO: Steven Falk FROM: Darren Allison
Interim City Administrator Interim Chief of Police
Oakland Police Department
SUBJECT: Supplemental – OPD Overtime
Report: 4th Quarter FY 2021-22
DATE: April 18, 2023
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That City Council Receive An Informational Report Regarding OPD Overtime.
REASON FOR SUPPLEMENTAL
At the April 11, 2023, Finance and Management Committee meeting, Councilmembers voted and approved to continue this report to the April 25, 2023, meeting. They asked OPD to return with a supplemental report to include the following:
1. Correlation between staffing levels and overtime over the last five years
2. Clarity on what overtime is required for sideshows, violent crime, and downtown violence versus special units already dedicated to this
3. Clarity on what Special Enforcement listed in Table 1 consists of; and provide a response to the following questions:
• Are vacancies at similar levels in OPD this year versus previous years? • Are vacancy savings expected to offset overtime again?
OPDs responses are provided below.
Question 1: Correlation between staffing levels and overtime over the last five years.
For this supplemental report, staff has created Table 1a which captures the Department’s budgeted versus actual overtime spent from Fiscal Year (FY) 2017-18 to FY 2022-23. The table also includes authorized and filled sworn staffing as of June 30 th of each fiscal year end, and the
number of sworn personnel off on long-term leave.
Apr 20, 2023
Steven Falk, Interim City Administrator
Subject: SUPPLEMENTAL – OPD Overtime Report: 4th Quarter FY 2021-22 Date: April 18, 2023 Page 2
Finance and Management Committee Meeting
April 25, 2023
Table 1a: Budgeted vs. actual overtime FY 2017-18 to FY 2022-23 Fiscal Year:
Budgeted
Overtime
Actual
Overtime
Authorized
Sworn
Filled
Sworn
Sworn on
Long-Term
Leave
Vacancies
FY 2017-18 $21M $28.5M 792 750 34 42
FY 2018-19 $21M $36.35M 792 731 40 61
FY 2019-20 $27.14M $41.13M 786 723 26 63
FY 2020-21 $23.82M $34.91M 737 689 34 48
FY 2021-22 $28.5M $40.2M 726 696 47 30
FY 2022-23 $30.91M $34.95M 741 707 52 34
Table 1a does not consider salary savings or reimbursable overtime. In FY 2020-23, although it appears OPD exceeded its budgeted overtime by $4.04M, this figure does not take into account salary savings from vacant positions or revenue received from reimbursable overtime events.
When you factor in the salary savings and money received from reimbursable overtime, which was $11.8M, OPD underspent its overtime budget by $7.7M.
Chart 1 below shows the approved versus actual overtime budgeted for FY 2017-18 through FY 2022-23; however, it does not take into account salary savings from vacant positions or revenue received from reimbursable overtime events.
Steven Falk, Interim City Administrator
Subject: SUPPLEMENTAL – OPD Overtime Report: 4th Quarter FY 2021-22 Date: April 18, 2023 Page 3
Finance and Management Committee Meeting
April 25, 2023
Chart 2 below shows the number of authorized versus filled sworn positions for FY 2017-18 through FY 2022-23 and includes the number of sworn personnel totally off work on long-term leave, as the Department must backfill these positions with overtime.
Question 2: Clarity of what overtime is required for sideshows, violent crime, and downtown violence versus special units already dedicated to this.
Sideshow enforcement typically requires 24 officers and four (4) sergeants to prevent and curtail this illegal and dangerous driving behavior. Additionally, the Department requires assistance from Air Support Unit, a TANGO team (members of a tactical team who are authorized to carry and possibly deploy munitions if sideshow activities turn violent), and a tow detail to support this enforcement effort. Sideshow activity is unsafe and invites reckless behavior, which is why weekend operations are required.
Due to the rise in robberies and shootings in the area known as “Little Saigon,” the Department has deployed Community Resource Officers (CROs) to conduct surveillance operations and extra patrols in the area, as they provide a visual deterrent to crime. This action has had a positive impact on crime and has reassured the community that OPD cares about its neighborhoods. This operation began in July 2022, continues today, and requires seven-day a week coverage.
Starting in 2022, Chinatown saw an increase in robberies and assaults. The suspects would target people in this area (7
th -8th Harrison, 8th-9th Franklin, 8th -10 Webster, 9th Jackson, and 11th Harrison). Officers were placed in this area to visually deter crime and assist with flag-downs.
This overtime started in 2022 and continues today.
Steven Falk, Interim City Administrator
Subject: SUPPLEMENTAL – OPD Overtime Report: 4th Quarter FY 2021-22 Date: April 18, 2023 Page 4
Finance and Management Committee Meeting
April 25, 2023
Question 3: Clarity of what Special Enforcement listed in Table 1 below (from original report from April 11 Finance and Management Committee meeting) consists of.
Special Enforcement Overtime consists of special events that occur in the city of Oakland where sworn presence is needed or required to assist with public safety. Reimbursable overtime is categorized under Special Enforcement. In FY 2021-22 the Department received a total of $5M in reimbursable overtime as a direct result of special events.
Are vacancies at similar levels in OPD this year as compared to previous years?
Yes, vacancies are at similar levels in the current FY 2022-23 as they were in the past five years. In Table 1a, the data provided is up to date, which shows that vacancies are averaging around 34 per year.
Are vacancy savings expected to offset overtime again?
Yes, salary savings will be a key component in offsetting overtime this fiscal year – FY 2022-23.
Currently, the Department has received $3.1M in reimbursable funds that have gone back into the General Purpose Fund (Fund 1010) and an additional $8.6M in salary savings.
Steven Falk, Interim City Administrator
Subject: SUPPLEMENTAL – OPD Overtime Report: 4th Quarter FY 2021-22 Date: April 18, 2023 Page 5
Finance and Management Committee Meeting
April 25, 2023
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That City Council Receive An Informational Report Regarding OPD Overtime.
For questions regarding this report, please contact LaRaija Marshall, Fiscal Manager, at [email protected].
Reviewed by:
Kiona Suttle, Deputy Director
OPD, Bureau of Services
Tracey Jones, Police Services Manager
OPD, Research and Planning
Prepared by:
LaRaija Marshall, Fiscal Manager
OPD, Fiscal Division