Overview of 2023-25
Budget
Office of the City Clerk
Mission Statement
• The Office of the City Clerk is to deliver high quality, professional services to the citizens of the City of Oakland, elected officials, and the internal organization that facilitates their needs and seamless access to information to fully participate in the decision-making processes affecting the quality of life for everyone in the City of Oakland
Office of the
City Clerk Core
Responsibilities
• The Office of the City Clerk Provides
legally mandated services
• Legal Noticing of Meetings
• Broadcasting Meetings
• Providing Temporary and Permanent
records
• Maintaining City-wide records program
• City of Oakland Elections Official
• Form 700 Filing Officer
Service Inventory Summary
PROGRAM SUMMARY OF PROGRAM SERVICES GOVERNING CODE
IP13
KTOP
Television
Manages andfacilitates the broadcast of all government bodies, preservation of the official record of government bodies as permanent or temporary records, ACA captioning services, required under local, state, and federal law, FCC, and DIVCA.
City of Oakland Sunshine Ordinance, Ralph M. BrownAct
Ordinance 13233C.M.S.
State Cable Franchise DIVCA
IP14
Agenda Management
Manages and performs legal noticing of City Council and Council Committee agendas and materials distribution for the public, members of the Council, and executive staff; handles other legal publication requirements for the agenda items; facilitate public access to meetings; records official actions taken by the Council, the Oakland Redevelopment Successor Agency, Joint Powers Finance Authority(JPFA), and certain other governing bodies.
City of Oakland Sunshine Ordinance -Municipal Code
Chapter 2.20; City Charter
Ralph M. Brown Act-Government Code Section 54950-54960.5, 88266 C.M.S.
IP15
Elections and Political Reporting
Administer and coordinate election services for the selection of City and OUSD officers, approval of initiatives, City measures, referendums, and recalls; Serve as Filing Officer and Filing Official for SEI Form 700 e.g., filing, review, and audit of required reports; perform residency verification and back up CA State Elections Code, City Charter, OMC, FPPC Regulations, governing code sections 82700, 82019
IP16 Customer Service &
Administration
Manage general operations: Budget, payroll, A/P and A/R, unit and department financials; process personnel, mandated duties of the Domestic Partnership Registration program, Federal Passport Processing program participation, the City’s mandated Equal Access program subject to the binding settlement agreement.
Passports according to Section
51.22 of the Code of Federal Regulations; Domestic Partnership Registration Program pursuantto
Ordinance number 12467 C.M.S.
IP63
City-wide Records Management
Maintain records in the care of the City Clerk; provide access to inactive records city-wide; draft policy and establish procedures for care, preservation, retention, and disposition of all city records and information; manage contract for offsite storage facility and access to stored records; coordinate records requests for the City Clerk; coordinate disposition processes; perform bid openings, processes discovery requests for litigation requests.
CA Public Records Act, Sunshine, OMC Government Code section 34090 and City of Oakland Ordinances 12643 C.M.S.
And 11370 C.M.S., City Charter.
Resolution 77659 C.M.S.
Overview of Office of the City Clerk
2023-25 Budget
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