On-Call Sanitary Sewer
Construction Services
Request for Qualifications
(RFQ)
Wastewater Engineering Management Division
May 9, 2023
Consent Decree Rehabilitation Mandate
• Aggressive goal of
repairing/rehabilitating
13 miles of sewer pipes
annually
• 39 miles projected for
FY 24 -26
• Contracting estimated
at $33 million annually
Sanitary Sewer Construction
• Increase the number of contractors to bid
on construction projects
• Increase contracting, bid opportunities, and
responses to small local contractors
• Create tiers to allow a smaller contract amount
that is better available to L/SLBE businesses
Sanitary Sewer Construction
• Provide equitable opportunities to Small Local
Business Enterprise (SLBE)
• Deliver sanitary sewer work promptly, efficiently,
and cost-effectively
Outreach Effort
• Surveyed all 13 certified local and small businesses in applicable trades (NAICS: 237110, 237120, 237310, 237990) • Outreached to universe of local contractors in applicable trades, including DBEs (minority and women contractors) • Discussed barriers and suggestions for restructuring the contracting mechanism
Outreach Effort
• Interest in contracts
under $1 million in
addition to larger
contract values
• Interest in building
capacity for needed
work
Open Trench | Pipe-Expanding | Cured-In-Place
Outreach Effort
• Contractor Outreach Event: 3/23/23
o “Doing Business with OPW and OakDOT”
o 80 people attended the event
• Advertise event in newspaper, iSupplier users, Hubspot users.
• Contacted and outreached to local small
business community and received positive support.
Outreach Effort
• Public Works will provide a Request For Qualifications (RFQ) annually to allow the open market to join the pool of on-call contractors
• Ensure equitable access to the City’s contracting
opportunities
• Maximize participation of local and small businesses
Sanitary Sewer On-Call Contracts
Sanitary Sewer Construction Services On-Call (3 Yr Contracts) • Tier 1 Contracts – Sewer On-Call not to exceed $7M annually Task Order value range above $1M up to $7M depending on project scope. • Tier 2 Contracts – Sewer On-Call not to exceed $1M annually Task Order value range up to $1M depending on project scope. Project unbundling will be exercised to issue smaller projects that benefit L/SLBE.
Sanitary Sewer On-call Request For Qualifications (RFQ) • Public Works seeks Statement of Qualifications (SOQ)
from licensed contractors interested in providing on-call sanitary sewer construction services and general
construction services.
• RFQ issued 3/24/2023
• SOQ due 4/27/2023
• SOQs evaluated on 5/4/2023
Sanitary Sewer On-call Request For Qualifications
SOQs will be scored in the following categories:
LICENSES; DISPUTES; CRIMINAL MATTERS AND SUITS (20 points max) COMPLIANCE WITH SAFETY, WORKERS COMPENSATION, PREVAILING WAGE AND APPRENTICESHIP LAWS (40 points max)
BUSINESS AND ORGANIZATIONAL EXPERIENCE; PROJECT/CONTRACT EXPERIENCE AND REFERENCE REVIEW (40 points max)
ADDITIONAL PREFERENCE POINTS PER LOCAL/SMALL LOCAL BUSINESS ENTERPRISE PROGRAM (5 points max)
Supplemental Report
Qualification process completed on May 4th
Number of proposals received
Name of contractors that submitted
Qualifications results
Name of contractor and contract amount awarded
Supplemental Report
Ten (10) Contractors Submitted Statement of Qualifications All 10 Contractors Qualified as listed:
Tier 1 ($7,000,000)
1. Andes Construction, Inc.
2. D-Line Constructors, Inc.
3. Marinship Development Interest, LLC
4. McGuire and Hester
5. Pacific Trenchless, Inc.
6. Ray’s Electric
Supplemental Report
Tier 2 ($1,000,000)
1. Avalon Services Inc.
2. Bay Construction
3. Beliveau Engineering Contractors, Inc.
4. Murgreen Environmental Company
Staff Recommendations
1. The City Administrator To Execute Construction Contracts For On-Call Sanitary Sewer Construction Services That Follow All City Advertising and Competitive Bidding Requirements And Are Awarded In Direct Service of Delivering The On- Call Sanitary Sewer Construction Service For A Duration Of Three Years To The Following Tiers, Without Return To City Council:
A) Tier 1 Firms Each For An Amount Not-To-Exceed Seven Million Dollars ($7,000,000.00) Annually to Qualified Contractors; And
B) Tier 2 Firms Each For An Amount Not-To-Exceed One Million Dollars ($1,000,000.00) Annually to Qualified Contractors; And
2. Adopting Appropriate California Environmental Quality Act (CEQA) Findings.