Finance and Management Committee
June 27, 2023
AGENDA REPORT
TO: Jestin D. Johnson FROM: Erin Roseman
City Administrator Finance Director
SUBJECT: FY 2021-22 Annual Report on Grants
Gifts, and Donations up to $50,000
DATE: May 26, 2023
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That The City Council Receive An Annual Informational Report From The City Administrator On The Acceptance And Appropriation Of Restricted Grant Funds, Gifts, And Donations Of $50,000 Or Less For The Period Of July 1, 2021, Through June 30, 2022.
EXECUTIVE SUMMARY
Resolution No. 79714 C.M.S., instructs the City Administrator to present a report annually to the City Council listing the grants accepted and appropriated on behalf of the City Council during the prior year. A total of $414,724.14 in restricted grants, gifts, and donations of $50,000 or less was accepted by the City Administrator in Fiscal Year (FY) 2021-22. This report details all such grants, gifts, and donations.
BACKGROUND / LEGISLATIVE HISTORY
It is the policy of the City of Oakland, as outlined in Oakland Municipal Code Section 2.04.160, and Resolution No. 79714 C.M.S., to delegate limited authority to the City Administrator to accept and appropriate restricted grant funds, gifts, and donations of up to $50,000 without City Council action, provided that:
• The grant, gift, or donation does not create unbudgeted costs to the City; • The grant, gift, or donation is for a program or project that has been approved by the Council in the biennial, mid-cycle, or Capital Improvement Program (CIP) budget or by City Council legislation during the fiscal year;
• The grant, gift, or donation is for a specified purpose (e.g. food for OPD canine unit, Annual Senior Volunteer Recognition event, Mayor's Toy Drive, etc.); • The grant, gift, or donation is used in accordance with any restrictions and/or special conditions of the grantor agency or donor; and
• Specific approval by the legislative body is not required by the grantor or donor.
Jestin Johnson (Jun 13, 2023 17:26 PDT)
Jun 13, 2023
Jestin D. Johnson, City Administrator
Subject: FY 21-22 Annual Report on Grants, Gifts, & Donations up to $50,000 Date: June 27, 2023 Page 2
Finance and Management Committee
June 27, 2023
Resolution No. 79714 C.M.S., further instructs the City Administrator to present a report annually to the City Council listing the grants accepted and appropriated on behalf of the City Council during the prior year.
ANALYSIS AND POLICY ALTERNATIVES
A total of $414,724.14 in restricted grants, gifts, and donations of $50,000 or less was accepted by the City Administrator in FY 2021-22. Table 1 below is a breakdown of grants, gifts and donations by department:
Table 1: Departmental Breakdown
Department Total Value of Received
Donations
Economic and Workforce Development $1,863.00
Fire Department $25,500.00
Human Services Department $101,242.18
Mayor’s Office $46,227.00
Oakland Police Department $29,645.20
Oakland Public Library $165,783.66
Department of Transportation $32,463.10
Department of Violence Prevention $12,000.00
Total $414,724.14
This report provides information regarding all such grants, gifts, and donations accepted in FY 2021-22. Attachment A: A-1 through A-8 provides details of these appropriations and Attachment B outlines the City’s internal guidelines.
FISCAL IMPACT
This is an informational report and there are no fiscal impacts associated with the acceptance of this report.
PUBLIC OUTREACH / INTEREST
This item did not require any additional public outreach other than the required posting on the City's website.
Jestin D. Johnson, City Administrator
Subject: FY 21-22 Annual Report on Grants, Gifts, & Donations up to $50,000 Date: June 27, 2023 Page 3
Finance and Management Committee
June 27, 2023
COORDINATION
This report was developed by the Budget Bureau and in coordination with all relevant City departments.
SUSTAINABLE OPPORTUNITIES
Economic: There are no economic opportunities associated with this report.
Environmental: There are no environmental opportunities associated with this report.
Race & Equity: There is no social equity opportunities associated with this report.
This section has been intentionally left blank.
Jestin D. Johnson, City Administrator
Subject: FY 21-22 Annual Report on Grants, Gifts, & Donations up to $50,000 Date: June 27, 2023 Page 4
Finance and Management Committee
June 27, 2023
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council receive an annual informational report from the City Administrator on the acceptance and appropriation of restricted grant funds, gifts, and donations of $50,000 or less for the period of July 1, 2021 through June 30, 2022.
For questions regarding this report, please contact Bradley Johnson, Budget Administrator, at (510) 238-6119.
Respectfully submitted,
Erin Roseman (Jun 12, 2023 18:48 PDT)
ERIN ROSEMAN
Director of Finance, Finance Department
Reviewed by:
Bradley Johnson
Budget Administrator
Prepared by:
Jose Segura, Budget & Management Analyst Sr
Budget Bureau
Attachments (2):
Attachment A: Departmental Summaries
A1: Economic and Workforce Development
A2: Oakland Fire Department
A3: Human Services
A4: Mayor’s Office
A5: Oakland Police Department
A6: Oakland Public Library
A7: Department of Transportation
A8: Department of Violence Prevention
Attachment B: AI 1052 – City’s Internal Guideline