May 23, 2023
Finance & Management Committee
CITY OF OAKLAND
O NE F R AN K H. OG A W A PL AZ A • 3R D F L OOR • O AKL A N D, C A L IF O R N IA 9461 2
Office of the City Administrator
Steven Falk
Interim City Administrator
FAX:TTY/TDD:
(510) 238-3301
(510) 238-2223
(510) 238-2007
May 23, 2023
(Revised 05/11/2023)
CITY COUNCIL COMMITTEE ON FINANCE AND MANAGEMENT
Oakland, California
Chair and Members of the Committee:
Subject: Scheduling of Committee Meetings
In an effort to keep Committees informed of the schedule of committee assignments, staff will provide the Committee with a list at each meeting. Staff seeks direction in management of the committee’s assignments and will offer recommendations to ensure matters are managed efficiently.
Finance and Management Committee Schedule effective March 2023: 2nd & 4th Tuesdays at 9:30 am Chair: Kevin Jenkins; Committee Members: Rebecca Kaplan, Nikki Fortunato Bas, and Janani Ramachandran; Staff: Erin Roseman, Finance Director, Angela Robinson Pinon, City Administrator Office, and A'Janee Landingham, Legislative Recorder, Office of the City Clerk.
May 23, 2023
No. Title Date Scheduled
& File ID
1 Receive An Informational Report From The Oakland Fire Department On The Use Of Overtime During The First And Second Quarter Of Fiscal Year 2023, That Includes Additional Information On Overtime Policy, Use, And Accountability 3/23/23 [23-0218]
2 Adopt A Resolution Authorizing The City Administrator To Extend The Professional Services Agreement With JT2 Integrated Resources To Continue Provision Of Workers’ Compensation Administration Services For The Period July 1, 2023, Through June 30, 2025, In An Amount Of $2,815,000.00 For Contract Year 2023-2024 And An Amount Of $2,927,600.00 For Contract Year 2024-2025 For A Total Amount Over The Twelve Year Term Of The Contract Of $27,119,264.60
4/27/23 [23-0334]
3 Receive An Informational Report On The Status Of Negative Funds Through June 30, 2022
4/27/23 [23-0342]
May 23, 2023
Finance & Management Committee
May 23, 2023 continued
No. Title Date Scheduled
& File ID
4 Adopt A Resolution Authorizing The City Administrator Or Designee To Negotiate, Update, And Execute An Agreement With Claremont Behavioral Services, Inc. (“Claremont”) For Employee Assistance Program (“EAP”) And Related Services For: (1) All Non-Sworn City Employees And Their Respective Eligible Dependents And (2) All Sworn City Employees And Their Respective Eligible Dependents In An Amount Not To Exceed A Total Amount Of Two Hundred Fifty Thousand Dollars In Contract Year 2023-2024 With Options To Extend The Agreement In One Or Two Year Increments Through Fiscal Year 2029 In Amounts Not To Exceed Two Hundred And Fifty Eight Thousand Dollars In Contract Year 2024-2025, Two Hundred Sixty-Six Thousand Dollars In Contract Year 2025-2026, Two Hundred Seventy-Two Hundred Thousand Dollars in Contract Year 2026-2027, Two Hundred Eighty Thousand Dollars In Contract Year 2027-2028, And Two Hundred Ninety Thousand Dollars In Contract Year 2028-2029, For A Total Not To Exceed One Million Eight Hundred Sixteen Thousand Dollars, And (3) Waiving The Local And Small Local Business Enterprise (L/SLBE) Participation Requirements 4/27/23 [23-0355]
5 Adopt A Resolution Requesting The Assistance Of The City Auditor To Provide Clarity On The Grant Funding Awarded To ESO Ventures Through City Council Resolutions, Including But Not Limited To The Eight Million Dollar ($8,000,000) Grant In City Resolution No. 88877 C.M.S. (2021) And The Seventy-Five Thousand Dollar ($75,000) Grant Awarded In City Resolution No. 88780 C.M.S. (2021) To Determine How Much Of The Grant Funds Have Been Spent And For What Uses; How Much Remains; And Identifying Status Reports Provided By Or About ESO Ventures’ Funding
5/11/23 [23-0395]
6 Adopt A Resolution (1) Awarding A Professional Services Agreement To Kimley- Horn For An Amount Not To-Exceed Five Hundred Thousand Dollars ($500,000.00) To Provide Broadband Consulting For The Oakland Broadband Last-Mile Connectivity Planning And Design Project; And (2) Waiving The City's Multistep Proposal Solicitation And Local Business Program Utilization Requirements 5/11/23 [23-0398]
7 Adopt A Resolution Authorizing The City Administrator To Enter Into An Agreement With Alameda-Contra Costa Transit District (AC Transit) For Cost- Sharing Of One-Time Fiber Repair Work Along The AC Transit Bus Rapid Transit Route In The Amount Not To Exceed $97,265
5/11/23 [23-0400]
8 Adopt A Resolution Waiving The Competitive Multiple-Step Solicitation Process Required For The Acquisition Of Information Technology Systems, And Authorizing The City Administrator To Amend The Professional Services Agreement With Exygy, Inc For Website Design And Development Services For The City’s Website To Extend The Term By An Addit
ional Year And Increase The Compensation By An
Amount Not To Exceed $120,000.00 For A Total Contract Amount Of $867,000 5/11/23 [23-0405]
9 Adopt An Ordinance Amending Ordinance No. 13726 C.M.S. (Which Adopted The Fiscal Year 2022-23 Revised Master Fee Schedule), As Amended, To Establish, Modify And Delete Fees And Penalties Assessed By The City Of Oakland 5/11/23 [23-0408]
May 23, 2023
Finance & Management Committee
June 13, 2023
No. Title Date Scheduled
& File ID
1 Receive The Informational Report On All Purchases And Contracts Authorized By The City Administrator Or Designee, Within The City Administrator’s Contract Authority During Fiscal Year 2021-22, In Accordance With The Oakland Municipal Code Section 2.04.020
3/9/23 [23-0167],
continued from
5/9/23 FMC
Quarterly Reports
No. Title First
Scheduled
Last Report &
File ID
Next
Report
1 Revenue & Expenditure Report FMC 6/13/06 3/14/23 [23-0155] Sep-23 2 Receive An Informational Report Regarding The Status
Of The State And Federal Budget Development And Its
Potential Impacts On The City Of Oakland
FMC 9/27/16
[16-0125]
Informational
Memo 6/06/22
Nov-22
3 Quarterly Report On Public Safety Overtime (OPD) [18-1013] 4/25/23 [23-0149] 4 Receive A Quarterly Report From The Oakland Fire
Department (OFD) That Includes Additional Information
On Overtime Policies, Procedures, And Controls
[18-1432] Informational
Memo 7/18/22
5/23/23
[23-0218]
5 Cash Management Report FMC 5/11/04 Informational
Memo 9/12/22
6 Receive An Informational Report Regarding Police
And Fire Retirement System Investment
[15-0100] Informational
Memo 3/31/23
Semi-Annual Reports
No. Title First
Scheduled
Last Report
&File ID
Next
Report
1 Staffing Report (May and November) – At FMC on
3/28/23, Committee agreed that this report will be updated to include the time frames for hiring City employees and steps taken and proposed to shorten the length of time to recruit and hire City employees and address other
challenges with filling City staffing vacancies. This
information was previously reported under File ID 22-0417 Rules 2/23/06 12/20/22
[22-0919]
May-23
2 Status Report On Citywide Efforts To Research And
Correct Negative Fund Balances
FMC 9/15/09
[09-0535]
Informational
Memo 4/07/22
May 2023
3 Status Update on CAD/RMS Prime 2.0 (IT) Committee
requested updates are provided twice a year on this project.
Provide information on what is being spent and why it is being spent.
Comte 7/11/17
[16-1293]
Informational
Memo 2/18/21
Aug-21
May 23, 2023
Finance & Management Committee
Annual Reports
No. Title Scheduled Last Report Next
Report
1 Informational Report Providing A List Of Grants And
Donations Accepted And Appropriated By The City
Administrator On Behalf Of The City Council During
The Fiscal Year
Rules 6/19/08
[07-1482]
Informational
Memo 3/8/22
2023
2 Receive Informational Report On City Attorney’s Annual Report, Including But Not Limited To Financial And
Litigation Trends For The Past Five Years As Well As
Advisory Work, Affirmative Litigation And Special
Initiatives By The Office Of The City Attorney
Rules 1/24/02 &
FMC 11/14/06
2/25/20
[18-2129]
2023
3 Informational Report From The Public Works Agency
On The City Fleet
FMC 6/08/10
[09-1472]
N/A June-21
4 Equal Access Ordinance [15-0104] Informational
Memo 9/12/22
Sept-23
5 An Informational Report Regarding Worker’s
Compensation
FMC 11/14/06 3/28/23
[23-0154]
Mar-24
6 An Informational Report From The City Auditor On
The Status Of Required Audits
Rules 9/19/19.
6/13/22 comte mtg
scheduled to
07/11/22 comte
mtg
. 6/16/22 Rules
mtg scheduled to
9/12/22 comte mtg.
11/1/22
[22-0531]
TBD
7 Biannual Report On Aging And Outstanding Revenue
– Report Requested As Part Of The Motion By
Councilmember Guillen at FMC 3/8/16 2nd Quarter
Revenue & Expenditure Report. Report converted
from Semi-Annual to Annual Report at FMC on
3/28/23.
FMC 3/8/16 11/12/19
[18-2326]
TBD
8 Informational Report Listing All Purchases And
Contracts Authorized By The City Administrator, Or
The City Administrator Designee, Within The City
Administrator’s Contract Authority During Fiscal Year
In Accordance With Oakland Municipal Code Section
2.04.020.D.2 – Report converted from Semi-Annual
to Annual Report at FMC on 3/28/23.
Rules 7/9/09
[09-0629]
Informational
Memo
2/10/22
2022
9 Receive An Informational Report on the City’s
Compliance w/ the Prompt Payment Ordinance (OMC
Chapter 2.06) with particular attention to City of
Oakland purchase contracts and grant agreements to
organizations that provide services in traditionally
underserved communities and in a manner that
prioritizes equity.
6/07/22 [22-0417]
May 23, 2023
Finance & Management Committee
Biennial Reports
No. Title Scheduled Last Report Next
Report
1 A Review And Possible Action On The Mayor’s
Salary (Odd-Numbered Years)
Charter Requirement
[14-1117]
1/14/20 Jan-22
Pending No Date Specific
No. Title Scheduled
1 Receive An Informational Report On The City’s Work In Improving Contracting Opportunities For Local, Small, Women And Minority- Owned Businesses Including The Minutes Of All Meetings Of The Supporting Contracting Opportunities Committee And The Ad Hoc Subcommittee For Reviewing Contracts, Including A List Of All Contracts That Have Been Sent To Them For Review And Feedback, The Timeline For Such Feedback, And The Outcome Of Their Review And The Authorizing Information For The Creation Of Such Bodies, Who Was Selected To Serve On Them, By Whom Such Selection Was Made, Who Decided Which Contracts Would Be Sent To Them For Review, And On The Basis Of What Criteria, And The Status Of Enforcement Of Oakland’s Prompt Payment Policy, And To Report On What Actions The Administration Is Taking, Through These “Committees” Or Otherwise, To Remedy The Mistreatment Of DBE Subcontractors By Prime Contractors With Whom
The City Contracts.
10/13/21
[21-0697]
2 Receive An Informational Report From The City Administrator On All 501(C)(3) Non- Profit Service Providers The City Of Oakland Has Contracted With In Fiscal Years 2019, 2020, 2021, And 2022 For Homelessness And Public Safety Related Services, Including The Names Of The Organizations, The Contract Amount, The Nature Of The Work, How Many Contracts Each Organization Received During This Period, And Whether The Organization Provides Other Services To The City And What Those Services Are 12/7/22
[22-0984]
FMC 2/27/23
moved to
pending No
Date Specific
May 23, 2023
Finance & Management Committee
Boards/Commission Reports (As Requested)
No. Title
1 Budget Advisory Commission
2 Business Tax Board Of Review
3 Civil Service Board
Respectfully submitted,
Judith Christian
For: Steven Falk
Interim City Administrator
* Per Resolution No. 88266 C.M.S. Temporary Amendments to Council’s Rules Of Procedure, Informational Reports were provided by the City Administrator via publicly published memoranda. These Informational Memos may be scheduled at Rules at the request of the Chair. Informational Memos are available at the following website: https://www.oaklandca.gov/resources/info-memo.