Tuesday, May 23, 2023
9:30 AM
City of Oakland
Office of the City Clerk
Oakland City Hall,
1 Frank H. Ogawa Plaza, Room 201
Oakland, California 94612
*Finance and Management Committee -
CANCELLED
Meeting Agenda - FINAL
THIS MEETING WAS CANCELLED AND A SPECIAL FINANCE AND
MANAGEMENT COMMITTEE MEETING WAS CALLED TO BE
HELD ON MONDAY MAY 22, 2023, AT 10:00 A.M. IN IT'S PLACE
May 23, 2023*Finance and Management
Committee - CANCELLED
Meeting Agenda - FINAL
The Public May Observe And/Or Participate In This Meeting Many Ways.
OBSERVE:
• To observe, the public may view the televised video conference by viewing KTOP channel 10 on Xfinity (Comcast) or ATT Channel 99 and locating City of Oakland KTOP - Channel 10 • To observe the meeting online from the City’s Agenda Meeting Calendar, at the noticed meeting time, please click on https://oakland.legistar.com/calendar.aspx and click on the “In Progress” link under “Video” for the corresponding meeting. • To observe the meeting by video conference, please click on this link:
https://us02web.zoom.us/j/89516723078 at the noticed meeting time. • To listen to the meeting by phone, please call the numbers below at the noticed meeting time: Dial (for higher quality, dial a number based on your current location):US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free) or 833 548 0276 (Toll Free) Meeting ID: 895 1672 3078
If asked for a participant ID or code, press #.
PUBLIC COMMENT WILL BE TAKEN ON EACH ACTION ITEM . ALL MEMBERS OF THE PUBLIC WISHING TO SPEAK MUST FILL OUT A SPEAKER CARD FOR EACH ITEM.
SPEAKERS' CARDS MUST BE RECEIVED BY THE CITY CLERK. COMMENTS ON ITEMS NOT ON THE AGENDA WILL BE TAKEN DURING OPEN FORUM AT THE END OF THE MEETING.
ELECTRONIC SPEAKER CARDS/PUBLIC COMMENTS:
• THE E-COMMENT FUNCTION IS CURRENTLY UNAVAILABLE. Please Email Written Comments To [email protected]. Written Comments Must Be Submitted At Least 24 Hours Prior To The Meeting Time To Be Delivered To Committee Members. • To Comment In Person, Members Of The Public Must Submit A Separate Speaker Card For Each Item On The Agenda To The City Clerk Before The Item Is Called. • To Comment Via Zoom, Members Of The Public Must Submit An Electronic Speakers Card By Emailing [email protected]. The Email Should Include The Name And Date Of The Meeting, The Agenda Number, & Zoom Profile Name (Which At The Speakers Discretion May Be Their Legal Name Or Other Information To Identify Them) Or Phone Number. • Once You Have Submitted Your Electronic Speaker Card - To Comment Via Zoom , Your Zoom Profile Name Will Be Acknowledged To Speak When Public Comment Is Being Taken On A Eligible Agenda Item At The Presiding Officers Discretion. You Will Be Permitted To Speak During Your Turn, Allowed To Comment, And After The Allotted Time, Re-Muted. Instructions On How To “Raise Your Hand” Is Available At:
Https://Support.Zoom.Us/Hc/En-Us/Articles/205566129 - Raise-Hand-In-Webinar.
May 23, 2023*Finance and Management
Committee - CANCELLED
Meeting Agenda - FINAL
• To Comment By Phone, Upon Submitting An Electronic Speakers Card, Please Call On One Of The Above Listed Phone Numbers. You Will Be Prompted To “Raise Your Hand” By Pressing “*9” To Speak When Public Comment Is Taken. You Will Be Permitted To Speak During Your Turn, Allowed To Comment, And After The Allotted Time, Re-Muted. Please Unmute Your Self By Pressing *6.
If you have any questions, please email the Agenda Management Unit at [email protected]
- Office of the City Clerk
DEFINITION OF TERMS:
• Action Item: shall mean any resolution, ordinance, public hearing, motion or recommendation requiring official vote and approval of the City Council to be effective. • Informational Item: shall mean an agenda item consisting only of an informational report that does not require or permit Council action.
• Consent Item: shall mean, for the purposes of the City Council agenda, any action or informational item that a Standing Committee has forwarded to the full Council with unanimous recommendation for approval, except: 1) any item having a high level of public interest or controversy as determined by the Rules and Legislation Committee; 2) any action item that the Rules and Legislation Committee has placed on the Consent Calendar in accordance with Rule 26; or 3), any item that requires a public hearing or that is otherwise ineligible by law as a Consent Item. • Non-Consent Item: shall mean, for the purposes of the City Council agenda, any action or informational item that: 1) a Standing Committee has forwarded to the full Council without unanimous recommendation for approval; 2) has a high level of public interest or controversy as determined by the Rules and Legislation Committee or: 3) requires a public hearing or is otherwise ineligible by law as a Consent Item.
COMMITTEE MEMBERSHIP:
Council President Nikki Fortunato Bas, District 2; Councilmember Rebecca Kaplan, At Large; Councilmember Janani Ramachandran, District 4; Chairperson: Councilmember Kevin Jenkins, District 6
Roll Call / Call To Order
May 23, 2023*Finance and Management
Committee - CANCELLED
Meeting Agenda - FINAL
Approval Of The Draft Minutes From The Committee Meeting Of May 9, 20231 23-0384
View ReportAttachments:
Determination Of Schedule Of Outstanding Committee Items2 23-0113
View ReportAttachments:
Subject: Status Of Negative Funds Citywide Through June 30, 2022 From: Finance Department
Recommendation: Receive An Informational Report On The Status Of Negative Funds Through June 30, 2022
3 23-0342
View Report
View Attachment A
Attachments:
Legislative History
4/27/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Subject: FY 2023 Quarterly Overtime Report From The Oakland Fire Department From: Oakland Fire Department
Recommendation: Receive An Informational Report From The Oakland Fire Department On The Use Of Overtime During The First And Second Quarter Of Fiscal Year 2023, (FY 2023), That Includes Additional Information On Overtime Policy, Use, And Accountability 4 23-0218
View ReportAttachments:
Legislative History
3/23/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
4/27/23 *Rules & Legislation
Committee
* Withdrawn and Rescheduled to the
*Finance & Management Committee
May 23, 2023*Finance and Management
Committee - CANCELLED
Meeting Agenda - FINAL
Subject: Workers’ Compensation 3rd Party Administrator Agreement Extension From: Human Resources Management Department
Recommendation: Adopt A Resolution Authorizing The City Administrator To Extend The Professional Services Agreement With JT2 Integrated Resources To Continue Provision Of Workers’ Compensation Administration Services For The Period Of July 1, 2023, Through June 30, 2025, In An Amount Of $2,815,000.00 For Contract Year 2023-2024 And An Amount Of $2,927,600.00 For Contract Year 2024 2025 For A Total Amount Over The Twelve-Year Term Of The Contract Of $27,119,264.60
5 23-0334
View Report
View Legislation
Attachments:
Legislative History
4/27/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Subject: Claremont EAP - Contract Modification
From: Human Resources Management Department
Recommendation: Adopt A Resolution Authorizing The City Administrator Or Designee To Negotiate, Update, And Execute An Agreement With Claremont Behavioral Services, Inc. (“Claremont”) For Employee Assistance Program (“EAP”) And Related Services For: (1) All Non-Sworn City Employees And Their Respective Eligible Dependents And (2) All Sworn City Employees And Their Respective Eligible Dependents, In The Amount Not To Exceed Two Hundred Fifty Thousand Dollars In Contract Year 2023-2024 With Options To Extend The Agreement In One Or Two Year Increments Through Fiscal Year 2029, In Amount Not To Exceed Two Hundred And Fifty-Eight Thousand Dollars In Contract Year 2024-2025, Two Hundred Sixty-Six Thousand Dollars In Contract Year 2025-2026, Two Hundred Seventy-Two Hundred Thousand Dollars In Contract Year 2026-2027, Two Hundred Eighty Thousand Dollars In Contract Year 2027-2028, And Two Hundred And Ninety Thousand Dollars In Contract Year 2028-2029, For A Total Not To Exceed One Million Eight Hundred And Sixteen Thousand Dollars, And (3) Waiving The Local And Small Local Business Enterprise (L/SLBE) Participation Requirements 6 23-0355
View Report
View Attachment A
View Attachment B
View Legislation
Attachments:
Legislative History
4/27/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
May 23, 2023*Finance and Management
Committee - CANCELLED
Meeting Agenda - FINAL
Subject: City Auditor Assistance On Grants To ESO Ventures From: Councilmember Kaplan
Recommendation: Adopt A Resolution Requesting The Assistance Of The City Auditor To Provide Clarity On The Grant Funding Awarded To ESO Ventures Through City Council Resolutions, Including But Not Limited To The Eight Million Dollar ($8,000,000) Grant In City Resolution No. 88877 C.M.S. (2021) And The Seventy-Five Thousand Dollar ($75,000) Grant Awarded In City Resolution No. 88780 C.M.S. (2021) To Determine How Much Of The Grant Funds Have Been Spent And For What Uses; How Much Remains; And Identifying Status Reports Provided By Or About ESO Ventures’ Funding 7 23-0395
View Report
View Legislation
Attachments:
Legislative History
5/11/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Subject: Website Design And Development Services
From: Office Of The City Administrator
Recommendation: Adopt A Resolution Waiving The Competitive Multiple-Step Solicitation Process Required For The Acquisition Of Information Technology Systems, And Authorizing The City Administrator To Amend The Professional Services Agreement With Exygy, Inc For Website Design And Development Services For The City’s Website To Extend The Term By An Additional Year And Increase The Compensation By An Amount Not To Exceed $120,000.00 For A Total Contract Amount Of $867,000 8 23-0405
View Report
View Legislation
Attachments:
Legislative History
5/11/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Subject: Agreement With AC Transit For Fiber Repairs
From: Information Technology Department
Recommendation: Adopt A Resolution Authorizing The City Administrator To Enter Into An Agreement With Alameda-Contra Costa Transit District (AC Transit) For Cost-Sharing Of One-Time Fiber Repair Work Along The AC Transit Bus Rapid Transit Route In The Amount Not To Exceed $97,265
9 23-0400
View Report
View Attachment A
View Legislation
Attachments:
Legislative History
May 23, 2023*Finance and Management
Committee - CANCELLED
Meeting Agenda - FINAL
5/11/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Subject: Kimley-Horn Last-Mile Broadband Planning Project From: Information Technology Department
Recommendation: Adopt A Resolution: (1) Awarding A Professional Services Agreement To Kimley-Horn For An Amount Not To-Exceed Five Hundred Thousand Dollars ($500,000.00) To Provide Broadband Consulting For The Oakland Broadband Last- Mile Connectivity Planning & Design Project; And (2) Waiving The City's Multi-Step Proposal Solicitation And Local Business Program Utilization Requirements 10 23-0398
View Report
View Legislation
Attachments:
Legislative History
5/11/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Subject: FY 2023-24 Master Fee Schedule
From: Finance Department
Recommendation: Adopt An Ordinance Amending Ordinance No. 13726 C.M.S. (Which Adopted The Fiscal Year 2022-23 Revised Master Fee Schedule), As Amended, To Establish, Modify And Delete Fees And Penalties Assessed By The City Of Oakland 11 23-0408
View Report
View Attachments A 1-15
View Legislation And Exhibits
Attachments:
Legislative History
5/11/23 *Rules & Legislation
Committee
Scheduled to the *Finance & Management
Committee
Open Forum
Adjournment
* In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
May 23, 2023*Finance and Management
Committee - CANCELLED
Meeting Agenda - FINAL
Americans With Disabilities Act
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Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax: (510) 238-6699
Recorded Agenda: (510) 238-2386
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MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL
AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.