INTER OFFICE MEMORANDUM
Department of Workplace & Employment Standards (DWES)
TO: Tiffany Pham; FROM: Shelley Darensburg, Contract Civil Engineer Compliance Supervisor DWES
PREPARED BY: Sophany Hang
S. Hang
Contract Compliance Officer
SUBJECT: Citywide Emergency DATE: April 20, 2023 Sanitary Sewer Rehabilitation
(Sub-Basin 83-503)
Project No. 1000920
The assigned Contract Compliance Officer conducted a compliance analysis of two (2) bids submitted to the City in response to the above referenced project. Below are the results of the compliance evaluations for the most recent L/SLBE Program for, (a) the minimum 50% Local and Small Local Business Enterprise (L/SLBE) participation requirement; and (b) a preliminary review for compliance with the Equal Benefits Ordinance (EBO.
Responsive with L/SLBE and/or
EBO Policies
Proposed Participation
Earned Credits and Discounts
EBO Compliant? Y/N
Company Name
Original Bid
Amount
Total LBE/SLBE
LBE/LPG
SLBE
*VSLBE
L/SLBE /VSLBE
Trucking
Total Credited
participation
Earned Bid
Discounts
Adjusted Bid
Amount
Pacific Trenchless
$5,254,425.00
89.54%
*89.75%
0.53%
88.79%
0.21%
100%
*89.75%
NA
$4,991,703.75
Y
*Double Counted for Very Small Local Business Enterprises (VSLBEs)
Comments: As noted above, firm. exceeded the minimum 50% L/SLBE participation requirement. Firm is EBO compliant.
Non-Responsive with L/SLBE
and/or EBO Policies
Proposed Participation
Earned Credits and Discounts
EBO Compliant? Y/N
Company Name
Original Bid
Amount
Total LBE/SLBE
LBE/LPG
SLBE
*VSLBE
L/SLBE /VSLBE
Trucking
Total Credited
participation
Earned Bid
Discounts
Adjusted Bid
Amount
Marinship
Development Interest
LLC
$7,745,379.00
20.36%
*27.31%
0.0%
13.41%
6.95%
100%
NA
NA
Na\A
Y
*Double Counted for Very Small Local Business Enterprises (VSLBEs)
Comments: As noted above, firm failed to meet the minimum 50% L/SLBE participation requirement.
Therefore, they are non-responsive to L/SLBE program requirements.
Should you have any questions, you may contact Sophany Hang, Contract Compliance Officer at (510) 238- 3723.
Project Name:
Project No.: 1000920
Discipline Prime & Subs Location Cert. LBE/LPG SLBE *VSLBE Total VSLBE Trucking
L/SLBE Total TOTAL
Status (2x Value) LBE/SLBE Trucking Trucking Dollars Ethn. MBE WBE PRIME Pacific Trenchless, Inc. Oakland CB 4,665,625 4,665,625 4,665,625 C Trucking Foston Trucking Oakland CB 11,000 11,000 11,000 11,000 11,000 AA 11,000 CIPP Lining Christian Bros Lining Fairfield UB 41,000 C AC Grind & Pav
MCK Servces, Inc. Martinez UB 105,000 C
HDPE Pipe P & F Distributors Brisbane UB 285,000 C
MH Lining Mats Parsons Environmental
Bensalem,
PA UB 19,000 C
Class II AB/Drain
Rock Argent Materials Oakland CB 28,000 28,000 28,000 C Aspalt Gallager & Burk Oakland UB 21,000 C
Pipe Couplings Mission Clay Products Oakland UB 14,000 C MH Survey Benchmark Engineering Modesto UB 64,800 C
Project Totals $28,000 $4,665,625.00 $11,000.00 $4,704,625 $11,000.00 $0.00 $11,000.00 $5,254,425 11,000 0
0.53% 88.79% 0.21% 89.54% 100.00% 0.00% 100.00% 100.00% 0.21% 0.00% Ethnicity
AA = African American
A = Asian
AI = Asian Indian
AP = Asian Pacific
LBE/SLBE Participation
Bidder 1
Sanitary Sewers Rehabilitation of (Sub-Basin 83-503)
Engineer's Estimat 6,424,000.00 Under/Over Engineers
Estimate:
1,169,575.00
TOTAL
DOLLARS
** Proposed VSLBE/LPG particiation is valued at 0.21%, however per the L/SLBE Program a VSLBE/LPG's participation is double counted towards meeting the requirement. Double counted percentage is reflected on the evaluation form and cover memo.
LBE/LPG
25% SLBE 25% TOTAL
LBE/SLBE
VSLBE VSLBE
Trucking
L/SLBE TRUCKING
Project No. 1000920 CB
RE:
CONTRACTOR:
Engineer's Estimate: Contractors' Bid Amount
Discounted Bid Amount: Amt. of Bid Discount Discount Points:
$4,991,703.75 $262,721.25 5.00%
1. Did the 50% local/small local requirement apply: YES
2. Did the contractor meet the 50% requirement YES
0.53%
88.79%
*0.21%
YES
100.00%
4. Did the contractor receive bid discount points? YES
(If yes, list the points received) 5%
5. Additional Comments.
Reviewing
Officer: Sophany Hang Date: 4/20/2023
Approved By: Shelley Darensburg Date: 4/20/2023
4/20/2023
Date
3. Did the contractor meet the L/SLBE trucking
a) Total L/SLBE trucking participation
$5,254,425.00
a) Total VSLBE trucking participation
Proposed VSLBE/LPG participation is valued at 0.21%, however, per the L/SLBE Program a VSLBE/LPG's participation is double counted towards meeting the requirment. Therefore, the VSLBE/LPG value is 0.42%.
6. Date evaluation completed and returned to Contract Admin./Initiating Dept. (Double Counted
Value is 0.42%)
Over/Under Engineer's Estimate
$6,424,000.00 $1,169,575.00
a) % of LBE/LPG
b) % of SLBE
c) % of VSLBE
participation
PROJECT COMPLIANCE EVALUATION FOR :
Sanitary Sewers Rehabilitation of (Sub-Basin 83-503)
Pacific Trenchless, Inc.
Department of Workplace & Employment Standards
DWES
Project Name:
Project No.: 1000920
Discipline Prime & Subs Location Cert. LBE/LPG SLBE *VSLBE Total LBE/VSLBE Trucking
L/SLBE Total TOTAL
Status (2x Value) LBE/SLBE Trucking Trucking Dollars Ethn. MBE WBE PRIME Marinship Oakland UC 6,016,976 C
Trucking Curbside Trucking Oakland CB 153,795 153,795 153,795 153,795 153,795 AA 153,795 Site Work Partial Cooprer Const. & Eng. Oakland CB 538,284 538,284 538,284 AA 538,284 Sitework Partial Focon Inc. Oakland CB 884,324 884,324 884,324 AA 884,324 Pip Materials Core & Main San Jose UB 80,000 NL
Pip Materials
Supplier P & F Distributor Brisbane UB 70,000 C
Project Totals $0 $1,038,119 $538,284 $1,576,403 $0 $153,795 $153,795 $7,743,379 $1,576,403 $0
0.00% 13.41% 6.95% 20.36% 100% 100% 100% 100% 20.36% 0.00% Ethnicity
AA = African American
A = Asian
AI = Asian Indian
AP = Asian Pacific
** Proposed VSLBE/LPG particiation is valued at 6.95%, however per the L/SLBE Program a VSLBE/LPG's participation is double counted towards meeting the requirement. Double counted percentage is reflected on the evaluation form and cover memo.
LBE/SLBE Participation
Bidder 2
Sanitary Sewers Rehabilitation of (Sub-Basin 83-503)
Engineer's Estimate 6,424,000.00 Under/Over Engineers
Estimate:
-1,319,379.00
TOTAL
DOLLARS
LBE/LPG
25% SLBE 25% TOTAL
LBE/SLBE
VSLBE VSLBE
Trucking
L/SLBE TRUCKING
Requirements:
The 50% requirements is a combination of 25% LBE and 25% SLBE participation. An SLBE firm can be counted 100% towards achieving 50% requirements and aVSLBE/LPP firm can be counted double towards achieving the 50% requirment.
Project No. 1000920
CBRE:
CONTRACTOR:
Engineer's Estimate: Contractors' Bid Amount
$7,743,379.00 ($1,319,379.00)
Discounted Bid Amount: Amt. of Bid Discount Discount Points:
$7,743,379.00 $0.00 0.00%
1. Did the 50% local/small local requirement apply: YES
2. Did the contractor meet the 50% requirement NO
0.00%
13.41%
*6.95%
(
Counted Value is
13.90%)
YES
100.00%
4. Did the contractor receive bid discount points? NO
(If yes, list the points received) 0%
5. Additional Comments.
Reviewing
Officer: Sophany Hang Date: 4/20/2023
Approved By: Shelley Darensburg Date: 4/20/2023
PROJECT COMPLIANCE EVALUATION FOR :
Sanitary Sewers Rehabilitation of (Sub-Basin 83-503)
Department of Workplace & Employment Standards
DWES
Marinship
Over/Under Engineer's Estimate
$6,424,000.00
a) % of LBE/LPG
participation
b) % of SLBE participation
c) % of VSLBE participation
3. Did the contractor meet the L/SLBE trucking requirement? a) Total L/SLBE trucking participation
a) Total VSLBE trucking participation
6. Date evaluation completed and returned to Contract Admin./Initiating Dept. 4/20/2023
Firm failed to meet the minimum 50% L/SLBE participation requirement. Therefore, they are non-responsive to L/SLBE program.