Life Enrichment Committee
May 23, 2023
AGENDA REPORT
TO: Steven Falk FROM: Scott Means
Interim City Administrator Interim Director, Human
Services
SUBJECT: HHAP and Measure Q Homelessness
Funding Report FY 2023-2024
DATE: May 11, 2023
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That The City Council Adopt A Resolution:
1. Accepting From The State Of California Homeless, Housing, Assistance, And Prevention (HHAP) Round 4 Funds In The Amount Of $26,044,615, And Any Additional HHAP Funds That Become Available For The Provision Emergency Homeless Interventions; And
2. Authorizing The City Administrator To Enter Into A Memorandum Of Understanding With Alameda County As A Condition Of Accepting The HHAP Funds; And
3. Waiving The Local/Small Local Business Enterprise (L/SLBE) Requirement For Four (4) Providers Identified In Tables 1 And 2 For The Provision Of Hygiene Services At Homeless Encampments And The 66th Avenue RV Safe Parking Program; And
4. Awarding and/or Extending Grant Agreements And Professional Services Agreements To The Homeless Service Providers And For The Terms Identified In Tables 1 And 2, Using Up To $18,334,876 Of HHAP Funds, Up To $2,676,658 Of General Purpose Funds (GPF), And Up To $4,977,954 Of Measure Q Funding; And
5. Authorizing The City Administrator To Extend The Occupancy Agreement Between The City And Vima Harrison 1, LLC For The Lake Merritt Lodge Located At 2332 Harrison Street, For A n Additional Term Through June 30, 2024 At A Maximum Annual Rental Amount Not To Exceed $5,883,125, For Up To 92 Rooms Of Emergency Non-Congregate Shelter
May 18, 2023
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 2
Life Enrichment Committee
May 23, 2023
EXECUTIVE SUMMARY
State of California funding including Homeless, Housing, Assistance, and Prevention (HHAP) funds have supported the City of Oakland with the ability to stand up several homeless interventions providing shelter for thousands of Oaklands residents. The Community Homelessness Services Division is committed to develop and sustain thoughtful and data informed programs in partnership with the Oakland community, partnering departments, and City Council.
Adoption of the proposed resolution will allow the City Administrator to accept and allocate over $26 million dollars in state HHAP funds. This legislation will allow the City Administrator to use HHAP and local funds, including Measure Q funds, to enter into agreements for homeless and hygiene services through June 30, 2024 and to extend the City of Oakland’s Capacity Building program supporting small local homeless providers through June 30, 2025. The legislation will also allow staff to move HHAP and Measure Q funds between agreements, if needed, to ensure that time limited funds are spent down on time.
Adoption of the resolution waives the local and small local business enterprise program (L/SLBE) requirements and will provide flexibility in contracting with providers allowing funds to move between providers to ensure service levels are maintained for people experiencing homelessness.
BACKGROUND / LEGISLATIVE HISTORY
Measure Q (Fund 2244)
In March 2020, Oakland voters passed the Parks and Homeless Services Measure (Measure Q), approving a parcel tax to support parks and recreation, water quality and homelessness services. These funds were allocated during the budget process through Resolution No. 88717 C.M.S., passed on June 24, 2021.
Homeless Housing, Assistance And Prevention (HHAP) (Fund 2159)
The HHAP 4 Fund is a $1 billion dollar block grant program offered by the State of California to assist local governments in their response to the statewide homelessness crisis. These funds are a continuation of previous one-time funding from the State, including Homeless Emergency Assistance Program (HEAP) and HHAP allocations 1, 2, and 3. The funds are designed to support local jurisdictions to continue building upon what has been developed through previous rounds of State funding and to use for similar purposes. On December 21, 2021, the City Council adopted Resolution No. 88949 C.M.S., which authorized the City Administrator to accept and appropriate HHAP 2 ($9,311,568) and HHAP 3 ($24,066,822.52) funds for the provision of emergency homeless interventions. On June 7, 2022 the City Council authorized similar proposed legislation to contract these funds out to homeless service providers to support the homeless population through emergency interventions. HHAP funds are administered at the State level by the California Interagency Council on Homelessness (Cal ICH).
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 3
Life Enrichment Committee
May 23, 2023
In August 2022, Governor Newsom released a letter to the City of Oakland indicting the City was at risk of losing State funding if there was not an increase in response to homelessness. This focuses on positive exits to permanent housing. This letter was followed by a request from the State to visit City homeless interventions and encampments.
On November 16, 2022; past Mayor Libby Schaff responded to Governor Newsom’s letter detailing the detrimental impacts to homeless services the loss of State funds would have in Oakland.
In November 2022, the City Administrator was required to sign a HHAP-4 guidance agreement formulated by the State’s ICH department in order to be eligible for the forthcoming HHAP-4 allocation, Attachment A. This document included an agreement to decrease unsheltered homelessness with HHAP-3 and HHAP-4 funds. On February 1, 2023, during the HHAP-4 application period, the City was required to work in collaboration with Alameda County to amend shared HHAP-3 goals identifying these more aggressive outcomes. While Community Homelessness Services (CHS) has a goal to decrease and ultimately end homelessness in Oakland, we are aware that for every person who exits homelessness in Oakland there is an estimate of 2.5 individuals entering homelessness.
We are also aware that the extreme lack of affordable housing unfortunately complicates the mission to decrease and end homelessness. In addition to developing and maintaining emergency homeless interventions, CHS is increasing collaboration with HCD to increase affordable housing in the City. For example, $7 million dollars in HHAP funds went toward the development of Clifton Hall senior and family housing and an additional $7 million of HHAP funds are allocated to support affordable housing through HomeKey projects.
On December 20, 2022, CHS presented an informational report to Council regarding the HHAP-4 application and HHAP-4 goals. HHAP-4 allocations were subsequently released with Oakland’s allocation being $26,044,615. The City will receive fifty percent of the allocation up front. The remaining allocation is dependent on the City meeting defined outcome goals. CHS met with the State’s ICH department in mid-March and discussed the importance of HHAP funds on the City’s homeless response system.
The City of Oakland has utilized State funding to provide interim shelter and other emergency solutions to the homeless population since the State provided HEAP funds in 2018. These funds are necessary to maintain the current emergency homeless solutions in place throughout the City of Oakland.
ANALYSIS AND POLICY ALTERNATIVES
The funding recommendations in this resolution seeks to preserve existing capacity of crisis response beds/spaces, and health and hygiene interventions continuing to support the homeless community.
Together, these funds support the following services:
• 850+ Crisis response beds
• 225+ RV safe Parking spaces- average 2 people/space
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 4
Life Enrichment Committee
May 23, 2023
• Hygiene (portable toilets, wash stations) at a minimum of 55 encampments plus 5 program sites; 34 mobile shower sessions/week
• Capacity building with a focus on racial equity
o Capacity building initiative for small agencies led by Black, Latin, and/or individuals with lived experience
These funding sources are assigned to specific grant agreements in ways to:
• Prioritize ongoing, long-term strategies on City land • Ensure one-time funds can be fully spent down in a timely manner • Align with Cal ICH priorities such as systems improvement and increased positive exits from homelessness
Operators of the City of Oakland’s homeless interventions are typically selected through a Request for Qualifications (RFQ) or Request for Proposals (RFP) process. In rare instances, a provider may be selected due to the unique work they perform such as portable toilet providers.
The RFQ is developed in partnership with the Department of Workplace and Employment Standards (DWES) and noticed in local news outlets. A new rolling RFQ was released in December 2022 and is valid through December 2025. Over the years, we have typically seen the same providers applying to the RFQ. In fiscal year 21-22 CHS/HSD launched the Capacity Building program with the intent of increasing the vendor pool of qualified applicants to operate the City’s many interventions. Tables listing the proposed agreements are below.
CHS aims to enhance services provided to individuals and households who are in a situation where they are deprived of the basic right of housing. Through our experience, knowledge, and outreach we understand everyone’s situation and needs are unique. One overwhelming factor we have identified as an increased need is that of healthcare services, both for mental and physical health. With the current program outline and funding restrictions, the City has limited ability to add these components to the current programs.
As of fiscal year 2022/2023, each competitive funding application has and will at minimum include a clinical component to support individuals impacted by the trauma of homelessness, as well as other past and current trauma. City homeless representatives, both from CHS and CAO, are also in continued conversations with Alameda County to enhance health services at Oakland funded programs. The County does provide a degree of health services through County contracts in both Oakland encampments and Oakland programs. There remains a gap in this area.
The funding table below proposes an actual contract amount as well as an up to amount for Navigation Centers. Navigation Centers are the City’s low barrier essential need sites such as cabin and RV Safe parking sites. The up-to amount will allow CHS to amend contracts to add additional supportive services to programs should additional funding be identified through competitive grants, private funds, carryforward dollars, or other funding sources.
Some funding sources, such as competitive grants, will require additional council approval.
Other funding sources, such as unexpected carryforward dollars may not. Increases would not exceed $250,000 per contract. Increases would solely be used to add clinical support (mental and/or physical health), housing support, workforce support, hygiene support, or on-site meals. CHS has a goal to enhance all navigation centers by ensuring they all Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 5
Life Enrichment Committee
May 23, 2023
provide essential needs including access to beds, meals, water, restrooms with showers, electricity for heat, fans, mental and physical health support.
Table 1a lists agreements funded by HHAP4 with a grant term of one year, from July 1, 2023 through June 30, 2024. Table 1b below, lists an agreement funded with HHAP for a grant term through June 30, 2024 .Table 1c, lists an agreement funded with HHAP for a grant term through June 30, 2025. A full proposed budget for HHAP and Measure Q funds is included as Attachment B. Currently, outside of funds dedicated to programming for transitional age youth, approximately $15,000 in HHAP funds remain unallocated. The State requires 10% of each HHAP allocation is attributed to homeless programming for transitional age youth (TAY), 18 – 24 years of age. HSD is seeking additional youth providers to lead priority services including TAY specific outreach, long-term transitional housing with workforce development, rapid rehousing and/or permanent housing. There is expected to be a carryforward balance from FY 22-23 that will be confirmed in FY 23-24. At this time, Measure Q funds assigned to CHS are completely allocated to support homeless services. For example, $600,016 in Measure Q funds will be utilized to support the OPRI program, a project providing permanent housing and aftercare support and services to families, TAY, and single adults. Additional allocations are detailed in the chart below and in the budget attachment.
CHS is working with partner departments including the City Administrator’s Office (CAO) and Housing and Community Development Department (HCD) to apply for opportunities for additional homelessness funding. To date, CHS has worked with the CAO to apply to two rounds of the State’s Encampment Resolution Fund. CHS, CAO, and HCD are currently working on applying to a third round.
Table 1a: HHAP funded agreements with term of July 1, 2023 through June 30, 2024 Provider Grant/Professional
Services
Agreement (PSA)
Numbers
Served
Up to
Amount
Actual
Amount
Notes
Roots
Community
Health Center
Miller Navigation
Center PSA (CC)
38 beds $1,325,000
$1,075,000
Includes
shower
services-
RFQ
Family Bridges Oak St Navigation
Center PSA (CC)
38 beds $1,150,000
$900,000
Increase
from FY
22/23-
RFQ
Operation
Dignity
Northgate
Navigation Center
PSA (CC)
40 beds 1,000,392
$800,392*
Funded
through
two
sources-
RFQ
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 6
Life Enrichment Committee
May 23, 2023
Provider Grant/Professional
Services
Agreement (PSA)
Numbers
Served
Up to
Amount
Actual
Amount
Notes
Operation
Dignity
Mandela Navigation
Center PSA (CC)
76 beds $2,300,000
$1,800,000
Includes
two sites-
RFQ
Housing
Consortium of
the East Bay
3rd/Peralta
Navigation Center
PSA (CC)
40 beds
$1,150,000
$900,000
RFQ
Housing
Consortium of
the East Bay
71st Ave. Navigation
Center PSA (RVSP)
40 spaces $1,150,000
$850,000
RFQ
Housing
Consortium of
the East Bay
High Street
Navigation
Center PSA
(RVSP)
40 spaces $1,050,000
$800,000
RFQ
Building
Opportunities
for Self
Sufficiency
(BOSS)
Wood St.
Navigation
Center PSA
(RVSP)
40 spaces $1,213,484
$963,484
Decreased
from FY
22/23 –
includes
full FTE
housing
navigation
and
increased
security-
RFQ
Saint Vincent
de Paul
Emergency Shelter
PSA
60-100
beds
$1,300,000
$1,300,000 RFQ
Operation
Dignity
Street and Mobile
Outreach PSA
25 beds
(hotel
vouchers)
$450,000
$450,000
RFQ
Clean Site Porta potties Up to 35
sites
$300,000
$300,000 L/SLBE
Waiver
United Site
Services
Porta potties Citywide $225,000 $225,000 City-wide
contract
Project
WeHope
Mobile Showers PSA 1,360
sessions
$755,000
$755,000 RFQ –
L/SLBE
Urban Alchemy Mobile Showers PSA 520
sessions
$564,000 $564,000 RFQ –
L/SLBE
Youth Spirit
Artworks
Youth Transitional
Housing Grant
22 beds $450,000
$450,000
RFQ
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 7
Life Enrichment Committee
May 23, 2023
Provider Grant/Professional
Services
Agreement (PSA)
Numbers
Served
Up to
Amount
Actual
Amount
Notes
Housing
Consortium of
the East Bay
HomeBase Trailers
PSA
128 beds $1,535,000
$1,535,000
28 beds
added-
RFQ
*HomeBase trailers are funded by both HHAP and Q
Table 1b: HHAP funded agreement with term of January 1, 2023 through June 30, 2024 Urban Alchemy RV Safe Parking Up to 110
households –
RFQ/L/SLBE
Waiver
$3,376,375
amendment
increase by
$2,167,000
Table 1c: HHAP funded agreement with term of July 1, 2022 through June 30, 2025 Jeweld Legacy Capacity Building for
Small emerging
agencies
Up to 30 agencies –
HSD RFQ
$500,000 –
amendment
increase by
$250,000
Total HHAP
allocated Table 1
$18,334,876 $16,684,446
Table 2a lists agreements funded with local funds including Measure Q for a grant term of one year, from July 1, 2022 through June 30, 2023. Table 2b lists an agreement funded with Measure Q for a grant term of two years, from July 1, 2022 through June 30, 2024. A full proposed budget for Measure Q funds is included as Attachment B.
Table 2a: Measure Q funded grants all with term of July 1, 2023 through June 30, 2024 Provider Grant/Professional
Services Agreement
(PSA)
NUMBERS
SERVED
Not To Exceed
Amount
Building Futures with
Women and Children
Family Front Door
Support Grant
20 beds, motel
vouchers – RFQ
TBD
$154,500
East Oakland
Community Project
Family Shelter beds
Grant
85 beds - RFQ $1,552,500
Bay Area Community
Services
Henry/Holland 227 beds - RFQ
$1,871,346
Lao Family Care Campus 43 beds -RFQ $1,000,000
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 8
Life Enrichment Committee
May 23, 2023
Table 2b: Local GPF funded agreements with term of July 1, 2023 through June 30,2024 Provider Grant/PSA Numbers
Served
City Project Not to
Exceed
Amount
TBS Site Services Porta Potties Up to 50
sites – RFQ-
L/SLBE
Waiver
1005633/1006924
$300,000
Operation Dignity Northgate Navigation
Center PSA (CC)
40 beds -
RFQ
1005627
$99,608*
Housing
Consortium of the
East Bay
Lake Merritt Lodge
Services
98 -HCEB
RFQ
1000017
$2,277,050
Vima Harrison Lake Merritt Lodge
Lease
92 1000017
$5,883,125
*Projects funded with dual sources
Total Measure Q
allocated Table 2
$4,578,346
Total GPF
allocated Table 2
$8,559,783
Staff are requesting to waive the City’s Local/Small Local Enterprise Business Requirement in order to contract with TBS services, Clean Site, WeHope, and Urban Alchemy to provide hygiene and RV Safe Parking services. These programs currently provide crucial services supporting the health and well-being of homeless individuals throughout the City of Oakland.
Hygiene support is a unique service which CHS has received minimal interest from local businesses, especially small local businesses. TBS Services and WeHope are both small black led organizations. The first provides porta potties and handwashing stations and the latter provides mobile shower and laundry services. Clean Site Services allows the City to provide additional porta potty and handwashing stations throughout the City, filling the gap of the aforementioned small emerging business owner. Urban Alchemy also provides mobile showers and as of fiscal year 2022/2023 began running an RV Safe Parking site in East Oakland. CHS has a rolling RFQ seeking support with homeless services funded through the City of Oakland.
Unfortunately, there is not a large pool of vendors who provide homeless services in Oakland beyond food insecurity support and general outreach services. The Capacity Building Program, included in this report, aims to continue to increase this pool of vendors. With the current providers CHS contracts with overextended or unavailable, Urban Alchemy was able to demonstrate the ability to support the City by operating the new 100-stall RV Safe Parking site.
The Lake Merritt Lodge is currently used as a non-congregate shelter providing 92 units for people experiencing homelessness. Adoption of this resolution would allow the City Administrator to extend the occupancy agreement (i.e., lease) for the Lake Merritt Lodge (LML) Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 9
Life Enrichment Committee
May 23, 2023
and the corresponding professional services agreement for services and operations for residents with Housing Consortium of the East Bay (HCEB) through June 30, 2024.
Policy Alternatives
The funding recommendations support the continuation of existing programs. It is important to receive authorization for FY 2023-2024 contracts at this time in order to:
• Maintain existing programs and services serving vulnerable populations. These programs need timely and careful planning if they were to close. The process to close programs that provide crisis response beds/spaces (cabins, shelter, RV safe parking) would require between three to six months to ensure that all clients have a safe place to go. Closing multiple sites simultaneously would cause a strain on our homeless and housing system and increase the risk of individuals returning to homelessness. We are currently in the process of closing two existing programs in order to align with funding requirements.
• Programs need to begin the contracting process in spring 2023 in order to avoid any disruption in programming and payment for services.
• Finalizing these program and funding decisions also provides a clear baseline of homeless services and service gaps for City Council to deliberate during the mid-cycle budget process
Adoption of this legislation aligns policy priorities adopted by Council which, to the degree possible, include preservation of the existing capacity of homeless prevention, crisis response beds/spaces, health and hygiene interventions, and supportive services designed to move people off the street and into housing, thus advancing the Citywide Priorities of housing and economic security and holistic community safety. The proposed HHAP-4 and Measure Q budget also allows for additional support for exit resources aimed at providing and increasing permanent housing solutions. This is both a requirement of the State funding and a City goal.
If these recommendations are not adopted by the Council, the beds and services outlined above will close at the end of June 2023 transitioning hundreds of Oakland residents back to unsheltered homelessness.
FISCAL IMPACT
The funds discussed in this report are appropriated in the funding codes shown below and will be allocated to interventions described in this report. These funds are specific to homeless services and include local funding from Measure Q and GPF.
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 10
Life Enrichment Committee
May 23, 2023
Name Fund Org Project Program Up to
Amount
to be
Awarded
Through
This Reso
Total
Available
Funding
Total
Assigned
% used
of Total
Funding
HHAP 2159 78411 100632
6 100612
6 NB41 $18,334,8
76 $26,044,615 $26,042,5
98.95 99%
MEASU
RE Q
2244 78411 100534
9 NB41 $4,977,95
4 $5,740,936 $5,740,38
2 100%
GENER
AL
FUND*
1010 02141 100000
2 NB41 $399,608 $479,909 $419,000 87%
GPF -
Lake
Merritt
Lodge
1010 78411 100001
7 NB41 $5,883,12
5 $5,883,125 $5,883,12
5 100%
*General Fund references GPF Outreach and GPF High Priority
PUBLIC OUTREACH / INTEREST
No outreach was deemed necessary for the proposed policy action beyond the standard City Council agenda noticing procedures.
COORDINATION
Coordination has occurred between the Human Services Department, Homelessness Administrator, Office of the City Attorney, City Administrator’s Office, and the Budget Bureau in the preparation of this report and legislation.
PAST PERFORMANCE, EVALUATION AND FOLLOW-UP
The Human Services Department’s Community Homelessness Services Division has a standard evaluation process. Each City of Oakland homeless program is assigned a City Analyst to oversee operation of the program (there is a current gap over RV Safe Parking sites with temporary and case management staff providing support). This Analyst role includes completing contracting, invoicing, and program evaluation amongst other duties. In July 2022, program monitoring was completed for new programs and several other programs funded through HHAP and local funds. This resulted in the analyst identifying deficiencies and addressing them directly with the program operators through a written monitoring report. We are currently working with our program monitoring consultant to redesign the monitoring process, documents, and timeline ahead of the conclusion of FY 22-23. In addition to end of the fiscal year monitoring, analyst and management meet regularly throughout the year with the program operator leadership and line staff to discuss
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 11
Life Enrichment Committee
May 23, 2023
programmatic success, challenges, and growth. Meetings include both program specific meetings and program type meetings such as the Community Cabin collaborative. These meetings incorporate discussions of client outcomes, program expectations, and program design. Analysts work closely with program staff to troubleshoot challenges that arise.
Lastly, program operators are required to submit quarterly and year to date HMIS data directly to their analyst. Team meetings are held internally to discuss individual projects and their outcomes. Program operators are then engaged around successes and challenges.
Interventions are held, as needed, to support providers to enhance outcomes and push the work forward of positively supporting the homeless population in Oakland.
Through program and outcome evaluations we continue to see challenges around positive exits from our emergency interventions. In part, we understand this is due to the lack of affordable housing in the City. With the observations made through program evaluation by the City staff combined with State directives, 16% of HHAP4 funding has been repurposed specifically toward exit resources for the Community Cabin sites. In addition, there is room to improve program delivery and oversight. A major focus of FY 23-24 is developing stronger housing navigation collaboration and evaluation with cabin, RV safe parking and emergency shelter providers. This comes with the understanding that our Navigation Centers are meant to be short term interventions providing unsheltered Oakland residents access to basic needs, including shelter, connection to homeless services and other social services resources. We look forward to having the ability to conduct more robust evaluations and follow-ups with providers with the hiring of the dedicated data specialists proposed in the HSD FY 23-25 Budget proposal.
The funding discussed in this report covers a wide range of homeless services programs.
Operators of homeless interventions funded through the City of Oakland enter data into the Homeless Management Information System (HMIS). It is through this system we are able to gather valuable data such as exit data and demographic data. Some key outcomes from programs supported with this funding in the first two quarters of FY 22-23 are below.
FY 22-23 July – December 2022 Performance Outcomes for
Existing HHAP and Measure Q funded programs
2022 Community Cabin Outcome Measures Totals
Persons (clients) served 390
Chronically homeless at program entry 54%
Number of stayers 246
Number of exits 144
Clients who exited to permanent housing 37
Clients who exited to transitional housing 38
Clients who exited to homelessness 54
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 12
Life Enrichment Committee
May 23, 2023
2022 Community Cabin Demographics Totals
Black or African American 64%
White 16%
Multiple Races 5%
American Indian or Alaska Native 3%
Asian 8%
Hispanic or Latinx 12%
2022 HomeBase Outcome Measures Totals
Persons (clients) served 98
Chronically homeless at program entry 66%
Number of stayers 65
Number of exits 33
Clients who exited to permanent housing 22
Clients who exited to transitional housing 2
Clients who exited to homelessness 2
2022 HomeBase Demographics Totals
Black or African American 71%
White 14%
Multiple Races 8%
American Indian or Alaska Native 3%
Asian 1%
Hispanic or Latinx 10%
2022 RV Safe Parking Outcome Measures Totals
Persons (clients) served 150
Chronically homeless at program entry 51%
Number of stayers 131
Number of exits 19
Clients who exited to permanent housing 4
Clients who exited to transitional housing 8
Clients who exited to homelessness 6
2022 RV Safe Parking Demographics Totals
Black or African American 26%
White 62%
Multiple Races 3%
American Indian or Alaska Native 3%
Native Hawaiian or Pacific Islander 2%
Asian 13%
Hispanic or Latinx 32%
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 13
Life Enrichment Committee
May 23, 2023
2022 Saint Vincent de Paul Shelter Outcome Measures Totals Persons (clients) served 153
Chronically homeless at program entry 18%
Number of stayers 47
Number of exits 106
Clients who exited to permanent housing 4
Clients who exited to transitional housing 13
Clients who exited to homelessness 84
2022 Saint Vincent de Paul Shelter Demographics Totals
Black or African American 62%
White 26%
Multiple Races 3%
American Indian or Alaska Native 3%
Asian 3%
Hispanic or Latinx 15%
2022 Family Matters Shelter Outcome Measures Totals
Persons (clients) served 98
Chronically homeless at program entry 25%
Number of stayers 36
Number of exits 62
Clients who exited to permanent housing 37
Clients who exited to transitional housing 19
Clients who exited to homelessness 6
2022 Family Matters Shelter Demographics Totals
Black or African American 80%
White 8%
Multiple Races 9%
American Indian or Alaska Native 3%
Native Hawaiian or Other Pacific Islander 0%
Asian 0%
Hispanic or Latinx 27%
2022 Youth Spirit Artworks Totals
Persons (clients) served 21
Chronically homeless at program entry 24%
Number of stayers 11
Number of exits 10
Clients who exited to permanent housing 7
Clients who exited to transitional housing 3
Clients who exited to homelessness 0
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 14
Life Enrichment Committee
May 23, 2023
2022 Youth Spirit Artworks Demographics Totals
Black or African American 38%
White 29%
Multiple Races 24%
American Indian or Alaska Native 5%
Asian 0%
Native Hawaiian or Pacific Islander 0%
Hispanic or Latinx 29%
2022 Mobile Showers Totals
Number of shower sessions provided each week 31
2022 Hygiene Sites Totals
Number of unduplicated encampment sites that received
hygiene services 57
Exit Definitions
Exits to homelessness include all exits to places not meant for habitation such as the street, including structures and tents, vehicles parked on the street, abandoned buildings, and unknown exit destinations.
Exits to shelters include exits to emergency shelters and housing navigation centers including both cabin and RV Safe Parking sites. Exits from one shelter to another is neither considered a negative or positive. Occasionally, a different program may be a better fit for an individual and a shelter-to-shelter transfer will be approved.
Impact on Program Outcomes
Lack of affordable housing for the extremely low-income, COVID-19, amongst other external factors continue to impact outcomes at homeless interventions. CHS is actively working with providers to enhance programs and ensure participants are receiving the support needed to transition to long-term or permanent housing. Impacts continue to be seen in the following ways • Participants at interim shelter sites have challenges with acquiring permanent housing due to reasons such as lack of meeting income requirements, lack of safe clean affordable units, and discrimination.
o Potential solutions include legislation requiring affordable housing units and funding for landlord incentives
• Multiple pauses in intake/exits at congregate living sites due to periodic COVID 19 outbreaks and transmission mitigation interventions. This impacted the total number of people who were served as well as bed and unit utilization. • Many clients lost employment or saw a reduction in their hours because of the economic shutdown, impacting their ability to maintain or increase income. o Potential solutions include increased job training and recruitment efforts, specific intern to hire programs within the City.
• Low provider staffing due to Covid. Programs struggled to connect clients to service agencies to obtain things like social security insurance benefits (SSI), birth certificates, etc. because of office closures or limited hours of operation, and limited staffing.
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 15
Life Enrichment Committee
May 23, 2023
SUSTAINABLE OPPORTUNITIES
Economic: All funds proposed in this report will provide interim housing and services to prevent, address and end homelessness.
Environmental: The provision of housing and services for homeless persons is intended to address the environmental degradation caused by homeless families and individuals precariously housed or living on the streets and will support cleaner and safer city streets.
Race & Equity: In Oakland, the drivers of homelessness fall most squarely on the backs of the African American community who, due to long standing structurally racist practices such as red lining and employment discrimination, are most vulnerable to losing their homes. According to the 2019 Point In Time count for Oakland, 70 percent of the population experiencing homelessness in Oakland identifies as Black or African American; however this demographic is only 24 percent of the general population. Ending homelessness in Oakland must be defined by what works for African Americans first and foremost in order to reduce the racial disparities. The drivers of homelessness include:
• Structural racism
• Insufficient controls on the rental housing market that create vulnerability and housing instability for tenants
• Insufficient housing units that are affordable to households with the lowest incomes, including particularly those whose incomes are below 20 percent of Area Median Income (AMI)
• Systematic barriers that often prevent residents who are ret urning home from incarceration from living with family members and/or accessing both public and private rental housing and employment opportunities
• Inadequate pay and benefits for many of the jobs that are available in the community, and insufficient access to quality employment opportunities that pay wages that meet the cost of housing
One of the goals of CHS is to eliminate racial disparities and the rates at which African Americans experience homelessness, as well as their exits to stable housing. The City utilizes data from the Homeless Management Information System (HMIS) to track client demographics and outcomes.
The programs and services recommended for funding in this report serve a majority of African American client and rates of exits to permanent housing among African American clients are proportionate to their representation in the programs’ population. This report also recommends funding for two specific capacity building initiatives to support racial equity goals:
• Launching cohort two of a capacity building initiative for small BIPOC led organizations to support their ability to contract with the city and provide homeless services • A yearlong professional development training program to strengthen the capacity of homeless services professionals to approach their day -to-day work more aware of the impact of systemic and structural racial inequities on their work and the people they serve.
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 16
Life Enrichment Committee
May 23, 2023
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution:
1. Accepting And Appropriating From The State Of California Homeless, Housing, Assistance, And Prevention (HHAP) Round 4 Funds In The Amount Of $26,044,615, And Any Additional HHAP Funds That Become Available For The Provision Emergency Homeless Interventions; And
2. Authorizing The City Administrator To Enter Into A Memorandum Of Understanding With Alameda County As A Condition Of Accepting The HHAP Funds; And
3. Waiving The Local/Small Local Business Enterprise (L/SLBE) Requirement For Four (4) Providers Identified In Tables 1 And 2 For The Provision Of Hygiene Services At Homeless Encampments And The 66th Avenue RV Safe Parking Program; And
4. Awarding and/or Extending Grant Agreements And Professional Services Agreements To The Homeless Service Providers And For The Terms Identified In Tables 1 And 2, Using Up To $18,334,876 Of HHAP Funds, Up To $2,676,658 Of General Purpose Funds (GPF), And Up To $4,977,954 Of Measure Q Funding; And
5. Authorizing The City Administrator To Extend The Occupancy Agreement Between The City And Vima Harrison 1, LLC For The Lake Merritt Lodge Located At 2332 Harrison Street, For An Additional Term Through June 30, 2024 At A Maximum Annual Rental Amount Not To Exceed $5,883,125, For Up To 92 Rooms Of Emergency Non-Congregate Shelter
For questions regarding this report, please contact C’Mone Falls, Interim Manager, Community Homelessness Services Division, at 510-238-6186.
Respectfully submitted,
SCOTT MEANS
Interim Director, Human Services Department
Prepared by:
C’Mone Falls, Interim Manager Community
Homelessness Services
Steven Falk, Interim City Administrator
Subject: HHAP and Local Homelessness Funding Report FY 2023-2024 Date: May 11, 2023 Page 17
Life Enrichment Committee
May 23, 2023
Attachments (2):
Attachment A: FY 22-23 HHAP-4 Guidance Agreement
Attachment B: FY 22-23 Proposed HHAP and Measure Q Budget