FY 2019-21 Oakland City Council Policy Directives
Summary Description Purpose Dept Responsible Status Status Detail Budget Transparency - List All Funds: The required General Purpose Reserve should be clearly listed on its own line in the budget.
Trustworthy/Responsive
Gov't
Finance
Department
Completed Provided in FY 2019-21 Adopted Budget
Book.
Homeownership to 150% area median income (AMI): In
the Bay Area, the cost of living is such that a family with a six figure-income can still need assistance. Oakland offers some options for low and moderate-income first-time homebuyers with area median income (AMI) up to 120%. We request a
report back to CED committee about the option to increase the AMI limit for our homeownership assistance programs up to 150% when using funds for which this activity is allowed.
Improve Quality of Life Housing &
Community
Development
Department
Completed No funding sources have been identified that
can serve up to 150% AMI.
Illegal Dumping Rewards: In 2018, complaint calls on illegal dumping to the city increased 128%. The illegal dumping rewards program needs to be strengthened to help stop
dumping. To ensure witnesses are incentivized to continue to provide the city with vital information to prosecute illegal dumpers, the Council requests that $50 be paid up front when the city initiates an enforcement action, and to strengthen outreach and education for this program.
Improve Quality of Life Public Works
Department
Completed Update as of 11/13/20: KOCB is working
with OPW’s Communications Team to
develop a marketing campaign for the
program. To assist with developing a
program that is effective and efficient
community engagement is vital. One tool that
is being utilized to help in this area is an
illegal dumping survey, which is on the City
website and contains specific rewards
questions. A pilot project is also being
explored that will incentivize the unsheltered
to report illegal dumping when they witness
dumping. In addition, a plan is being
developed that will pay witnesses $50 up
front when they provide sufficient evidence
that leads to the dumper being issued a
citation.
Summary Description Purpose Dept Responsible Status Status Detail Parking Tax Equity: Explore the creation of a system to collect our parking tax on parking spaces embedded with lease payments so lease tax obligation is equitable, and vital needs are funded.
Trustworthy/Responsive
Gov't
Finance
Department
Completed Business Tax is collected through the annual
business tax certificate process for these
spaces when owners identify them.
Permanent Affordability Fund: For Community Land
Trusts and Limited Equity Housing Cooperatives - Create a Permanent Affordability Program (PAP) with an annually
recapitalized budget of $12 million to be utilized by
Community Land Trusts and Limited Equity Housing
Cooperatives to acquire, rehabilitate, and preserve small sites (properties with 25 units or less) for permanent affordability, prioritizing households under 80 percent AMI.
Improve Quality of Life Housing &
Community
Development
Department
Completed The PAP was incorporated into the
Acquisition and Conversion to Affordable
Housing Program (ACAH) as a special set-
aside for Coops and Land Trusts, and this
practice continues in ACAH NOFAs. The
initial ACAH NOFA of $12 million was
issued in November 2019 and was limited to
community land trusts and limited equity
cooperatives in early 2020. The remaining
Measure KK funds allocated for ACAH were
made available through a Dec. 2021 NOFA
awarded in 2022. Staff are seeking more
ACAH program authority from Council in
November 2022, with the intent of issuing
another ACAH NOFA in Dec 2023.
Public Safety Overtime - Forecasting & Budgeting: Request administration to develop policy recommendations and return to Council with proposal to more accurately forecast, budget, and monitor public safety overtime.
Trustworthy/Responsive
Gov't
Fire Department/
Police Department
Completed Report On Independent Budget And Finance
Analysis presented by Harvey Rose &
Associates at 6/1/21 City Council meeting,
included analysis and recommended
structural changes to more accurately reflect
the overtime expenditures in the Police and
Fire Departments
Summary Description Purpose Dept Responsible Status Status Detail Towing Policy for victims of crime: Current practice has victims of crime whose vehicles are towed pay any incurred towing fees to get their vehicles back. We are requesting the City Administrator to develop and report back a policy
recommendation to the City Council to either waive these fees or limit this practice.
Holistic Community Safety Department of
Transportation/City
Administrator's
Office/Police
Department
Completed The City of Oakland has a contract with Auto Plus Towing (APT). The contract has two
provisions to waive fees. One provision
provides for tow waivers if a vehicle has been
towed in error. The second provision allows
for victim assistance for Oakland residents
whose vehicles have been stolen and then
recovered by the Department. These
provisions to waive or minimize tow fees do
not directly address the issue of tow fees for
victims of violent crimes. OPD supports such
a pilot program and would work with DOT
and our partnership with Youth Alive to
connect victims of violent crimes with this
service. Current OPD policy already states
that vehicles should be processed to eliminate
unnecessary tows and to minimize towing
and storage costs when possible. OPD
advocated and secured funding during the FY
21-23 budget cycle for $100k and $200k for
FY 22-23 to help cover cases of towing for
victims of crime.
Summary Description Purpose Dept Responsible Status Status Detail Trash Capture Devices - Installation Full Trash Capture (FTC) devices is one of the management actions required by the City’s NPDES stormwater discharge permit issued by the San Francisco Bay Regional Water Quality Control Board
(Water Board) to meet its reduction of trash loads based upon 2009 trash load levels. Per the permit, the City has a mandate to treat at least 228 acres with FTC but acreage treated beyond that allows the City to achieve long-term, reliable, lower-cost trash load reduction credit. The load reduction requirements are further met with other management actions such as street sweeping and volunteer clean ups. Installation of additional FTC will reduce the necessity to treat acreage with other management actions.
Improve Quality of Life Public Works
Department
Completed The City is subject to the Regional Water
Qaultiy Control Board stormwater permit,
which requires installation of Full Trash
Capture (FTC) devices. The City provides an
annual report to the Public Works Committee
on the status of compliance with that permit.
The report is titled "Annual Report On The
Status Of The City’s Compliance WithThe
Municipal Regional Stormwater Permit’s
Trash Reduction Requirements".
Public Lands Advisory Commission:
Develop plan for staffing and implementation of Public Lands Community Advisory Commission and return to Council.
Improve Quality of Life Economic
Workforce &
Development
Department
Completed Superseded by Resolution No. 87483 C.M.S.
Summary Description Purpose Dept Responsible Status Status Detail Grant Program Recommendation for - The City
Administrator shall return to Council with options for adoption to create a process for grant funding to service providers not receiving OFCY grants.
Trustworthy/Responsive
Gov't
City
Administrator's
Office/ Human
Services
Department
Completed The Oakland Fund for Children and Youth
has a robust allocation determination process
to provide funding to service providers. For
those that do not receive funding, City
Council has addressed unfunded or "not
recommended" service providers by
allocating one-time General Purpose Funds to
specific agencies or programs during the
budget process. HSD manages a number of
these grants. This process could be
formalized with a set aside of GPF and some
simplified method for expressing interest
based on Council identified emergent needs.
Alternatively, the City Council may reject the
OFCY package of funding recommendations
and return it to the Planning and Oversight
Committee (POC) for reconsideration. While
seeking to uphold the requirement for an
open and fair process, the POC would adjust
its recommendations based on City Council’s
expressed concerns. During the upcoming
strategic planning process for OFCY, this
issue of emerging needs identified by Council
could be taken up by the POC.
Summary Description Purpose Dept Responsible Status Status Detail Funding to OUSD: detailed budgets, workplans, quarterly reports and audits - All proposed disbursements to OUSD must be accompanied by a detailed contract for service negotiated with the City Administrator that provides a detailed budget and workplan on how funds will be utilized, require quarterly reports on the disbursements of City funds and require annual independent audits. Funding from SSBT shall be expressly limited to food service for students. OUSD grants to address chronic absenteeism shall be conditioned upon OUSD
maintaining an equal number of positions to address chronic absenteeism and subject to quarterly reports to the Life Enrichment Committee.
Trustworthy/Responsive
Gov't
Human Services
Department
Completed The grant to OUSD for July 1, 2019 - June
30, 2021 was executed with a detailed scope
of work/work plan including anticipated
outcomes and impact, and line item budget
allocation. Quarterly expenditure reports are
received. A comprehensive annual report
detailing the results of funding, key data and
accoplishments was received by HSD on July
31, 2020.
Report on Past Budget Policy Directives: Within six months of adoption of this Policy Directive, the City Administrator or his designee shall report to the Finance & Management
Committee on the status of all of the Budget Policy Directives adopted in the FY17-19 Budget.
Trustworthy/Responsive
Gov't
Finance
Department
Completed Provided in FY 2018-19 Q4 R&E Report.
Summary Description Purpose Dept Responsible Status Status Detail Healthy Housing Program and Lead Hazard Abatement:
Over two years ago, the CED committee requested an
ordinance be brought forward to address housing habitability, a critical threat to tenant displacement. In adopting this budget, the Council directs the Administration to return to the Council before the end of 2019 with a policy for adoption to enable a proactive rental inspection (Healthy Housing) program initially focused on lead hazards. We urge the Council to direct the funds programmed in the FY 2019-20 budget focus on
educating landlords and tenants about lead hazards and
encouraging owners to access grant funds available for lead hazard abatement. To improve outcomes, the Council will direct the Administration to work with the Alameda County Department of Public Health and the Alameda County Healthy Homes Department.
Improve Quality of Life Planning &
Building
Completed A Proactive Rental Inspection Program is in
development. Also, superceded by 2021-
2023 Policy Directive (Lead Abatement and
Other Programs to Promote Healthy Homes)
Sugar Sweetened Beverages Tax (SSBT) Advisory Board
support: Reassignment to CAO - To ensure efficient and
consistent support for the SSBT Advisory Board, the City Council recommends reassigning support for the SSBT Board to the City Administrator's Office. This administrative burden should never have been assigned to the Human Services
Department which needs to focus its efforts on the crisis of homelessness, which has increased over 50% over the past 4 years and to addressing our ongoing challenges with transitions in the Head Start program. Placement in the CAO is consistent with the support offered to the Budget Advisory Commission.
Improve Quality of Life City
Administrator's
Office
Completed SSBT Commission and 1.00 FTE Planner
was moved to the City Administrator's Office
July 1, 2019 and is staffed under the direction
of the City Administrator's Office.
Summary Description Purpose Dept Responsible Status Status Detail Oakland Unite to Move to Department of Violence
Prevention: Oakland Unite has been operating as a de facto unit of the DVP for the past two years. Adoption of the 2019- 2021 Biennial Budget, the City Council directs the
Administration to formally assign the Oakland Unite
operations to the Department of Violence Prevention. The City Administrator shall return to Council in September with any needed legislation to fully effectuate this transition.
Trustworthy/Responsive
Gov't
Department of
Violence
Prevention
Completed Completed as of July 1, 2020. HSD provides
fiscal and human resources support for DVP
while they hire appropriate staff. DVP is
seeking physical space to accommodate the
physical re-location of the staff post-COVID.
Funding for relocation of DVP will need to
be identidied in FY 2021-23 budget.
Was implemented in the FY 2020-21
Midcycle.
Cultural Affairs: The City Council urges the Administration to identify ways to restore and make permanent additional funding for cultural affairs which was added on a one-time basis in the FY 2018-19 midcycle, in the FY 2020-21
midcycle.
Vibrant Sustainable
Infrastructure
Economic
Workforce &
Development
Department
Completed In FY2018-19 Cultural Affairs received one-
time funding of $233,696 in addition to
ongoing funding of $730,120. In the 2020-21
midcycle budget $1.8M one-time of CARES
money was allocated for artist relief.
Workforce: Negotiations with labor unions and cost proposals from Closed Session - Affirm the Council's direction for respectful and ongoing negotiations with our labor unions, and to cost proposals offered by Kaplan, Bas, and Kalb for
discussion in Closed Session.
Trustworthy/Responsive
Gov't
City
Administrator's
Office; Human
Resources
Management
Completed Union MOUs negotiated, approved and up to
date
Summary Description Purpose Dept Responsible Status Status Detail Encourage transit-oriented and affordable housing File ID # 18-0879
Resolution No. 87579 CMS: The City Council requests the Bureau of Planning staff to study and the Planning
Commission to consider incentives to encourage transit- oriented housing - including affordable housing - in the City of Oakland, including but not limited to: 1) lowering the required parking ratio; 2) allowing for a greater height maximum; 3) allowing for greater density; and 4) streamlining the permitting process for transit-oriented housing, including affordable housing; and the City Council requests the Planning
Commission to forward its recommendations for action to the City Council for consideration and adoption.
Vibrant Sustainable
Infrastructure
Planning &
Building
In Progress 6/9/23: The Planning Code amendment
package that is being prepared for
consideration July 2023 in parallel with
adoption of the Environmental Impact Report
for Phase 1 of the General Plan Update will
address all of the issues included in this
Council resolution, including but not limited
to: 1) lowering the required parking ratios; 2)
allowing for greater height maximums; 3)
allowing for greater densities; and 4)
streamlining the permitting process for transit-
oriented housing, including affordable
housing. Enhance and Improve Service Delivery: Provide Building permit inspections within 5 business days of request.
Trustworthy/Responsive
Gov't
Planning &
Building
Completed PBD currently provides building inspection
within 24 hours of request
Pro-Active Rental Inspection: Implementation of Pro-Active Rental Inspection
Trustworthy/Responsive
Gov't
Planning &
Building
In Progress 6/9/23: Staff is assessing support from
departments that provide needed tenant
assistance due to budget shortfall and impact
on catchment area size for yearly
enforcement. Also calibrating review area to
align with staffing constraints.
Wildfire Prevention Priority Holistic Community Safety Oakland Fire Dept, City
Administration
Superceded
Superceded by FY 22-23 wildfire ballot
measure
COVID-19 Spending Plan: Return with revised spending plan for new homeless funds including state one-time allocations and federal ESG COVID.
Housing, Economic &
Cultural Security
Human Services &
City
Administration
Completed CARES grant fully implemented. See
https://www.oaklandca.gov/CARESAct for
more information.
Summary Description Purpose Dept Responsible Status Status Detail Encampment Management File ID # 20-0239 Adopted
12/15/20: Encampment Management Policy
Housing, Economic &
Cultural Security
Human Services &
City
Administration
Completed Encampment Management Policy adopted by
City Council 10/20/20
Resolution No. 88341 CMS
COVID-19 Relief (Kalb): Explore platform to support
Landlord/Tenant Mediation
Housing, Economic &
Cultural Security
Housing &
Community
Development
Completed Rent Adjustment Program Annual Report of
3/1/21 reported that at the beginning of FY
2018-19, RAP began providing two
additional methods of dispute resolution to
tenants and property owners: 1) RAP
provides an opportunity to settle most cases
by holding a Settlement Conference prior to
every hearing if a settlement conference is
possible3 and 2) RAP provides a forum for
tenants and property owners who are not yet
in the petition process to seek RAP mediation
services.
In FY 2019-20, staff launched a
landlord/tenant mediation program to help
resolve landlord/tenant related conflicts
without a formal adjudicative process.
Specifically, the aim of the program during
the Covid-19 pandemic was to provide a
method to assist landlords and tenants in
negotiating re-payment agreements for
unpaid rent accrued during the pandemic.
COVID-19 Relief (McElhaney): Business/worker impact
tracking by zip code – disparity impacts
Housing, Economic &
Cultural Security
Economic &
Workforce
Development
Completed Economic Recovery dashboard posted now
at:
https://www.oaklandca.gov/resources/quarter
ly-economic-dashboard.
Black Arts Movement Cultural Dist. (Bas): Black Arts
Movement Cultural District - Capacity Building ($75k)
Housing, Economic &
Cultural Security
Economic &
Workforce
Development
Completed Resolution No. 88429 CMS (CM Bas)
adopted by City Council on 12/15/21
allocated $75,000 for For signage and
organizational capacity building to mitigate
the erosion of cultural identity and diversity
within the designated Black Arts Movement
and Business District. Contract executed and
funds disbursed.
Summary Description Purpose Dept Responsible Status Status Detail BRT Emergency Grants Vibrant, Sustainable
Infrastructure
Economic &
Workforce
Development
Completed
All agreements executed. Informational
report received by Council on 6.7.2022. See
https://oakland.legistar.com/LegislationDetail
.aspx?ID=5560794&GUID=7119F451-8627-
436C-B7BC-D01CBC0823B9
COVID-19 Relief (Kaplan): Tech Support/ Internet Access for Businesses and Workers
Vibrant, Sustainable
Infrastructure
Economic &
Workforce
Development
Completed Recent Oak WIFI expansion
(https://www.oaklandca.gov/topics/oakwifi)
focuses on internet connectivity along the
International Blvd corridor, increasing
coverage from West Oakland through
Downtown and along the International Blvd
corridor to the San Leandro border. This
aligns with the key commercial corridor
along the Int'l Blvd Bus Rapid Transit (BRT)
line.
a. CARES East/West Oakland Food $300,000 Completed All CARES funding was expended in 2020 to meet program deadlines. See
https://www.oaklandca.gov/CARESAct for
more information.
b. CARES Emergency Healthy Food $500,000 Completed
CARES grant for emergency Healthy Foods
moved to HSD and implemented. See
https://www.oaklandca.gov/CARESAct for
more information.
c. CARES Anti Displacement $4,000,000 Completed
See https://www.oaklandca.gov/CARESAct
for more information.
d. CARES Artist Relief $1,800,000 Completed
See https://www.oaklandca.gov/CARESAct
for more information.
e. CARES Opportunity Zone Fund $2,000,000 Completed
See https://www.oaklandca.gov/CARESAct
for more information.
f. CARES Entrepreneurship $1,000,000 Completed
See https://www.oaklandca.gov/CARESAct
for more information.
Economic &
Workforce
Development and
Human Services
Department
Housing, Economic &
Cultural Security
Summary Description Purpose Dept Responsible Status Status Detail g. CARES Retrofit $500,000 Completed
See https://www.oaklandca.gov/CARESAct
for more information.
h. CARES Small Business $700,000 Completed
See https://www.oaklandca.gov/CARESAct
for more information.
State CARES Act - Rent Relief: $500,000-1,000,000 Completed Grant closed State CARES Act - Site Acquisition: $4,000,000-$4,500,000 Completed Grant closed CDBG-CV - Rent Relief: $2,200,000 Completed
Rental Assistance provided by Eviction
Defense and Bay Area Community Services,
selected through RFP process, agreements
run through 9/2023.
CDBG-CV - Homeowner Relief: $500,000 Completed
$500K originally designated for homeowner
relief was redirected to support rent relief.
CDBG-CV - Affordable Housing Portfolio: $500,000 Completed $500K originally designated for Affordable
housing portfolio were redirected to support
rent relief.
CDBG-CV - Acquisition/Preservation of Aff. Housing: $2,500,0 Completed $2.5M originally designated for ACAH
NOFA were redirected to support housing
stability, housing related legal services,
outreach and ERAP application assistance.
CDBG-CV - Housing Stability Services: $3,025,000 Completed Housing stability services necessary to keep
Oakland housed through development of
housing stability plans, housing problem
solving, cased management (benefits
advocacy, employment, training, assistance
with obtaining financial assistance, and
information and referral. Said services end
September 30, 2022.
Housing &
Community
Development
Housing, Economic &
Cultural Security
Summary Description Purpose Dept Responsible Status Status Detail CDBG-CV - Housing Related Legal Services: $1,500,000 Completed Housing Related legal services to
address displacement risks, eviction defense,
and housing instability through
legal representation, consultation, and
education. Said services end September 30,
2022
CDBG-CV - Outreach and Application Assistance for ERAP
Tenant Applicants: $425,000 Completed
Door to door, community event and media
outreach and multi-lingual assistance to
renters applying for ERAP funding. Said
services end September 30, 2022.
Rent Registry: Discussion of establishing a Rent Registry for the Rent Adjustment Program
Housing, Economic &
Cultural Security
Housing &
Community
Development
Completed Council passed Rent Registry Ordinance in
June 2022. Contract w/ IT vendor (3Di) just
entered in late Sept-22 to build platform,
outreach to landlords started in Oct-22 and
will continue through Spring 2023. Seeking
Council approval (via CED in Oct-22 and CC
in Nov-22) to extend deadline from Mar-23
to Jul-23 to allow for more time to build the
platform and conduct outreach for successful
launch and administration.
In-house Re-paving: Goal for Proportion of Re-Paving
Performed by In-House Forces
Vibrant, Sustainable
Infrastructure
Dept. of
Transportation
Completed Goal Met. See Three-Year Paving Plan Year
1 Update (July 2019 through June
2020) published on September 18, 2020.
https://cao-
94612.s3.amazonaws.com/documents/2019-3-
Year-Paving-Plan-Year-1-Report-signed.pdf
Summary Description Purpose Dept Responsible Status Status Detail 60-day Suspension of Sidewalk Repair Ordinance, No.
13623 CMS: Section 2 of Ordinance No. 13623 CMS: The
City Administrator is requested to bring the following two (2) reports to the Public Works Committee or the City Council within 50-days of final adoption of this Ordinance:
(a) a report providing the status of the citywide tree database, which includes, but is not limited to, a timeline ofwhen the database will be fully operational; and
(b) a report explaining the streamlining and procedural modifications that will be made to improve the Department’s implementation of the Sidewalk Certification program, which includes information regarding additional stakeholder
engagement and feedback.
Vibrant, Sustainable
Infrastructure
Public Works &
Dept of
Transportation
Completed Updates on improvements to the permitting
system for sidewalk certification have been
provided in our annual sidewalks reports
(which are distributed to Council via
informational report): Annual Report FY20-
21 (https://cao-
94612.s3.amazonaws.com/documents/Info-
Memo-Sidewalks-Annual-Report-FY2020-
21.pdf); Annual Report FY19-20 (https://cao-
94612.s3.amazonaws.com/documents/Info-
Memo-Sidewalks-Annual-Report-FY19-
20.pdf); work ongoing in the Urban Forest
Management Plan (see item 17, below)
Summary Description Purpose Dept Responsible Status Status Detail Oakland Urban Forest Master Plan
Cal Fire Grant has three components:
1. Tree Inventory,
2. Plant 700 Trees in disadvantaged communities
3. Develop a 50 year Urban Forest Master Plan.
Vibrant, Sustainable
Infrastructure
Public Works In Progress Status Update as of October 31, 2022:
Tree Inventory – Completed February 2021:
All trees in the developed right-of-way,
medians, city-owned facilities and within
urban parks throughout Oakland were
physically inspected, documented, and
digitally mapped. Trees in open space, such
as Joaquin Miller Park, are not inventoried. A
satellite assessment using light detection and
ranging (LIDAR) data measures the overall
canopy coverage throughout Oakland,
supplementing the information collected in
the tree inventory.
50-year Urban Forest Plan (UFP): A 50-year
management plan for planning and sustaining
a healthy urban forest is currently in
development. The UFP will make
recommendations on what resources are
needed to maintain Oakland’s urban forest
and achieve tree canopy equity goals. Est.
completion of UFP is March 2023.
Plant 700 Trees: 700 trees will be planted in
Oakland census tracts designated as
“disadvantaged” by California Office of
Environmental Health Hazard Assessment’s
(OEHHA) CalEnviroScreen 3.0. To date,
City staff and volunteers have planted 567
trees at the following 24 locations: Arroyo
Viejo Park Bella Vista Park Carter Gilmore
Summary Description Purpose Dept Responsible Status Status Detail Equity Climate Action Plan (ECAP):
The 2030 ECAP was adopted by Council in July 2020. It
contains 40 actions spanning seven sectors of GHG emissions mitigation and climate adaptation (transportation and land use; buildings; material consumption and waste; adaptation; carbon removal; City leadership; and the Port of Oakland). OPW Sustainability staff has started implementing several of the Actions, including: collaborating with PBD to develop a reach code requiring all electric new construction (B-1); requiring all major retrofits of City facilities to be all electric (B-5); aligning the CIP process with ECAP objectives (multiple Actions); collaborating with PBD and OakDOT to align the General Plan update, Standard Conditions of Approval, and Transportation Demand Management requirements with the ECAP's goals and principles (multiple Actions); promoting resilience hub training and planning for and developing resilience hubs at City facilities (A-1); and collaborating with OakDOT to develop the Zero Emission Vehicle Action Plan (TLU-5).
Vibrant, Sustainable
Infrastructure
CAO Completed The 2030 ECAP was adopted by Council in
July 2020. It contains 40 actions spanning
seven sectors of GHG emissions mitigation
and climate adaptation (transportation and
land use; buildings; material consumption
and waste; adaptation; carbon removal; City
leadership; and the Port of Oakland).
The Sustainability team was moved into the
CAO in July 2022 to elevate the importance
of ECAP Implementation across all City
Departments, under the revised title of
Sustainability and Resilience Division.
The
ECAP is a closed project, as the Plan has
been adopted and any necessary updates to
the Plan will occur in coordination with the
adoption of the City’s General Plan.
Reporting of the progress on the ECAP is
done partially through follow up items
brought to Council, through the annual
General Plan reporting process, and through
reporting mechanisms of the relevant
implementing departments. The next status
report is scheduled to occur at the July 11,
2023 CED Committee.
Summary Description Purpose Dept Responsible Status Status Detail Green Fleet Policy: The City’s Green Fleet Policy was
formally adopted in 2003 with the stated goals of reducing greenhouse gas emissions, increasing the fleet’s fuel efficiency, and improving local air quality. The policy identifies specific fuels and technologies and encourages acquisition of specific vehicles and fuels. Since then, fuel and vehicle technology has advanced rapidly and additional regulations and policies have been implemented, thus requiring a review and possible update to ensure that City is maximizing opportunity and effort in this space and aligns with City, County, State and federal policy.
Vibrant, Sustainable
Infrastructure
Public Works In Progress COVID-19 and chronic vacancies resulted in essential service operations assuming priority
over administrative activities. Equipment
Services will be updating and re-scheduling
the Green Fleet Policy Informational Report
for presentation in the begining of 2023.
Informational Report on the City's Street Sweeping GIS
System: Report and analysis of street sweeping routes GIS system and protocols; racial equity impacts of the program; provide an updated map of the street sweepings days and routes (and upload to City website); include the annual maintenance costs and lifespan of the street sweeping equipment
Vibrant, Sustainable
Infrastructure
Public Works In Progress Street Sweeping management are working with OPW Information Technology staff to
install new software in street sweepers to
track routes, notify residents of missed routes
or planned no sweeping days, report
obstructions to street sweepers, and other
actions to improve the efficiency and efficacy
of the program. Staff will schedule a new
update report if requested.
Prohibition of gas blowers and string trimmers in Oakland Housing, Economic & Cultural Security
Public Works Completed
City Council adopted Ordinance No. 13616
CMS on 10/6/20 banning combustion engine-
powered leaf blowers and string timmers.
OPW created webpage about new law (OMC
Chapter 8.64), including reglation
requirements, recommended alternatives,
timeline and penalties for non-compliance.
Summary Description Purpose Dept Responsible Status Status Detail Resolution No. 88072 CMS Councilmember Kaplan
February 2020 Approving the Recommendations of the
City Auditor's November 19, 2019 Report entitled
"Oakland Promise Investigation" RESOLVED: That the
City Council approves the five (5) recommendations of the City Auditor in her November 19, 2019 Audit report and
directs the City Administrator and City Attorney to return to Council with legislation and/or regulations, as necessary, to implement the Auditor’s recommendations
FURTHER RESOLVED: That the implementing
legislation/regulations shall require the City Administrator to provide an annual report to the Council on leases or other arrangements with organizations that are allowed to use City facilities, and the report shall include the level of subsidy these organizations receive from the City.
Trustworthy/Responsive
Gov't
City
Administrator's
Office
In Progress The audit requires compliance with the law; no legislation necessary; Informational memo
Summary Description Purpose Dept Responsible Status Status Detail Resolution 88321 CMS Directing the City Administrator
To 1) Fully implement the City of Oakland Slavery Era
Disclosure Ordinance Codified at Oakland Municipal Code Chapter 9.60 Adopted 10/6/20: Directing the City
Administrator to: 1) Implement the City of Oakland Slavery Era Disclosure Ordinance to full extent of the law
2) Prepare an affidavit form and send it out to all contractors covered by the Ordinance by December 31, 2020
3) Prepare guidelines for the use of funds as required by the Ordinance and present the guidelines to Council as soon as reasonably possible, no later than March 31, 2021.
4) Provide an informational report by December 31, 2020 discussuing prior and/or ongoing efforts to implement the Ordinance, including but not limited to whether the City Administrator has previously received the required disclosures, established the Ordinance fund, received voluntary
contributions from covered contractors and/or waived the Ordinance disclosure requirements for certain covered city contractors.
5) Provide an annual informational report regarding the status of the implementation of the Ordinance, including but not limited to the status of slavery era disclosures and the associated Fund, so that City Council receives reports
regarding the Ordinance at regular six-month intervals. 6) In consultation with the City Attorney, make publicly available on the City's website all completed affidavits and reports regarding slavery era disclosures.
Trustworthy/Responsive
Gov't
Finance, Dept. of
Workplace &
Employment
Standards, City
Administrator's
Office
In Progress 5/5/23 Updated:
For item #2 DWES drafted Schedule S
affidavit form and cover letters and forms
were sent to 152 businesses identified as
being potentially applicable based on
business name or function on 4/28/23.
For item #3 Fund use will follow existing
spending protocols and the requirements of
the Ordinance.
For item #4 An Informational Memo
detailing implementation actions was
provided to Council on April 13,2022.
For item #5 An annual report Informational
Memo was provided on February 28, 2023
that details the status of disclosures received
and information on the associated Fund.
For item #6 The one disclosure that has been
received is included in the April 13, 2022
Informational Memo. Finance consulted
with the City Attorney and has posted all of
the disclosures received as of June 1, 2023 on
the City's website at
https://www.oaklandca.gov/services/slavery-
disclosure
Summary Description Purpose Dept Responsible Status Status Detail Local Business Empowerment Through Contracting
(LBETC) File ID #20-0754 Adopted 1/12/21: Directing the City Administrator to explore and report back to Council by April 2021 on the feasibility of the following measures to improve the L/SLBE Program so that the City of Oakland
better delivers on its commitment to eliminating race and gender disparities in city contracting and procurement. If feasible, the report back to Council shall include an
implementation plan.
Measures to be explored and evaluated include:
1. Establish and operate an Owner Controlled Insurance
Program (OCIP) either independently or in partnership with the Port of Oakland for construction and professional services projects.
2. Establish and operate a Contractor Development Program including the potential for SLBE Bonding and SLBE contract financing support.
3. Combine the on-call contracts procurement process and the local/small local business enterprise program so that public works contracts are more transparent and equitable.
4. Modify the preferred small local business program to include all professional services and grants.
5. Establish and fund two (2) Contract Compliance Officer and one (1) Administrative Assistant position necessary to
implement the L/SLBE Program enhancements.
6. Establish an SLBE/VSLBE set aside program ensuring
greater access for SLBEs and VSLBEs as prime contractors. 7 Establish a Local Homegrown Credit incentive for
Housing, Economic &
Cultural Security
Department of
Workplace &
Employment
Standards, City
Administrator's
Office
Ongoing Update: 6/7/2023
Items #1, #3, #4, #6, and #7 will be explored
and evaluated through the work of the new
itieration of the Contracting Disparity Action
Team (CDAT) that has been on pause since
January, 2023. These items will be explored
as potential equity strategies. If these are
considered feasible, these strategies will be
paired with rigorous performance metrics and
will be presented to Council along with a
comprehensive set of other L/SLBE program
improvements for consideration.
For item #2, staff worked with members of
CDAT’s Contractor Development Program
subcommittee to develop a request for
proposal (RFP) for contractor business
assistance and bonding support. EWDD
finalized an agreement with Meriweather &
Williams Insurance Services (MW). MW has
extensive knowledge and expertise in this
subject area and has performed similar work
throughout the state of California. In addition
to the work of MW, the City Council
authorized a direct grant in the amount of
$400,000 towards the Contractor Resource
Center (CRC) as part of the fiscal year (FY) Oakland Museum of California Grant Agreement Extension
Adopted 12/15/20: Provide an annual report from the City Administrator on the grant amount to be dispersed (additional $30M grant for an additional 10 years to June 30, 2031, total grant amount not-to-exceed $73M)
Housing, Economic &
Cultural Security
City
Administrator's
Office
In Progress OMCA typically issues the annual report in
the fall of each year.
Summary Description Purpose Dept Responsible Status Status Detail Encampment Management Policy Resolution No. 88341
CMS File ID #20-0239 Adopted 10/20/20: FURTHER
RESOLVED: That the City Administrator or their designee shall provide an implementation update to the Council’s Life Enrichment Committee within four month of Council adoption followed by semi-annual updates to the City Council and the public by issuing informational memoranda that reports EMP outcomes and analyses
FURTHER RESOLVED: That the Homeless Advisory
Commission shall review the policy and implementation plan, and provide recommendations to the Life Enrichment
Committee within four months after Council adoption and annually thereafter
FURTHER RESOLVED: That the Homeless Audit findings
shall be incorporated into the informational report to the Life Enrichment Committee four months after Council adoption of the policy
FURTHER RESOLVED: That any recommendations from the
Reimaqininq Public Safety Task Force regarding police
response or involvement in homeless issues and police
alternatives related to homeless issues shall be considered for incorporation into the policy and for adoption in the FY 2021 - 2023 budget process
FURTHER RESOLVED: The CityAdministration shall
immediately work to
establish part of the currently unused acreage of the Army Base Site as a place to be for homeless residents living in high sensitivity areas of District 3. This should accommodate both RVs and people living in tents on an emergency basis until Housing, Economic &
Cultural Security
City
Administrator's
Office
In Progress Implementation update pending scheduling to a date certain; currently on Life Enrichment
Committee Pending List, No Date Specific
section. File ID #21-0097
Summary Description Purpose Dept Responsible Status Status Detail Subject: Resolution to Pursue Option For In-House Hiring Process For MACRO File ID #20-0880 Adopted 12/15/20:
RESOLVED: that the City Administrator and their designees begin the process of reviewing options for the creation of Oakland City staff civilian response positions for the MACRO Program pursuant to Resolution No. 87759 C.M.S. and report back to Council.
Holistic Community Safety Department of
Violence
Prevention
Completed At 4/12/21 meeting, the City Council adopted
Resoltuion No. 88567 CMS, allocating funds
for one full-time equivalent position to serve
as a Program Manager for the City of
Oakland’s Mobile Assistance Community
Responders (MACRO) Program at the fully
burdened cost of $298,485, within the
Oakland Fire Department.
Informational Report On Easing Process For Accessory
Dwelling Units (ADUs) From: Vice Mayor Kaplan
Recommendation: Receive An Informational Report From The City Administrator, Or Their Designee, On The Status And Timeline Of Easing The Process For Adding Accessory
Dwelling Units (ADUS), Including: Updating Our Municipal Code To Comply With State Law And Make Other Revisions; Providing Dedicated Staff And Extended Hours For Processing ADU Applications; The Number Of Applications And Number Of Approvals And Average Timeline Of Approval For Each Of The Past Two Years; Use Of Pre-Approved Templates For
ADUS; Improved Public Informational Materials And Online Systems For ADU Applicants
Housing, Economic &
Cultural Security
Planning &
Building
Completed In 2021, the Bureau of Planning led an
update of the city’s Accessory Dwelling Unit
(ADU) regulations to ease the process for
adding ADUs. The Department is also using
pre-approved plan templates for ADUs,
improved public informational materials, and
online systems for ADU applications. Please
find here a link to the City Council file
number that contains the links for the agenda
report, attachments, and Ordinance
https://oakland.legistar.com/LegislationDetail
.aspx?ID=5202815&GUID=70B0CC78-
9DBC-42C3-BA01-
CDE85A7393B7&Options=ID|Text|&Search
=accessory
Summary Description Purpose Dept Responsible Status Status Detail Reimagining Public Safety Task Force Resolution No.
88607 CMS from CP Bas and CM Fife; adopted 5/3/21
Council meeting: Resolution includes twelve (12)
recommendations prioritized by the City Council for staff analysis, costing, and serious consideration in the Fiscal Year 2021-2023 Budget
Holistic Community Safety City
Administrator's
Office
In Progress As of 5/27/21: Costing and analysis
underway for informational memo to City
Council in early June.
Reimagining Public Safety Task Force Report and
Recommendations File ID #21-0217; approved 5/3/21
meeting: The Council Committee accepted the report and
recommendations, prioritizing the 12 recommendations
established by the Reimagining Public Safety Task Force and requesting a progress report from Administration to go to Public Safety Committee.
Holistic Community Safety City
Administrator's
Office
In Progress
Formation of Business Improvement Districts (BIDs),
motion by CM Gallo at 6/1/21 City Council meeting :
Motion Directing The City Administrator To Return To
Council With Recommendations For Adoption Of A Policy
Governing City Participation In The Formation of Business Improvement Districts, Including Signing Business
Improvement District Petitions As A Property Owner Within A Proposed District
Housing, Economic &
Cultural Security
Economic &
Workforce
Development
Superseded Issue superseded when the Fruitvale BID
failed to reach the petition vote threshold
needed for renewal in 2021.
Summary Description Purpose Dept Responsible Status Status Detail Emergency Reserve And American Rescue Plan Act Funds;
Resolution No. 88569 CMS from VM Kaplan; adopted at
3/29/21 City Council: RESOLVED: That the Council hereby directs the City Administrator, in consultation with the City Attorney, to explore, and bring back to Council, options for providing additional protections for the 7.5% GPF emergency reserve including but not limited to the creation of a separate fund for the GPF emergency reserve
Trustworthy/Responsive
Gov't
City
Administrator's
Office
Open The new fund General Purpose Emergency
Reserve Fund (Fund 1011) was in 2022 and
the reserve dollars were transferred from
1010 to 1011. Council resolution No. 88717
C.M.S Please see the Audited
Comprehensive Financial Statements for
Year ended June 30, 2022, Transmital letter
pg vi. https://cao-
94612.s3.amazonaws.com/documents/City-of-
Oakland-FY22-ACFR.pdf
L/SLBE Program Annual Report Resolution; from CM
Taylor adopted at 6/1/21 Council meeting; File ID #21-
0351: RESOLVED, That the Oakland City Council directs the City Administrator to 1) conduct two or more focus groups per year and an annual survey of local businesses regarding possible L/SLBE program enhancements and 2) annually
present its findings, policy recommendations, and a program improvement action plan to the City Council’s Community & Economic Development Committee.
Housing, Economic &
Cultural Security
Department of
Workplace &
Employment
Standards, City
Administrator's
Office
Ongoing Update: 6/7/2023
An Informational Memo detailing the status
of various efforts in support of contracting
was distributed to Council in August, 2022.
Among other updates, this memo detailed the
continued meetings of the Contracting
Disparity Action Team (CDAT) and its
various subcommittees that include
stakeholders representing small businesses
and community organizations. While the
CDAT meetings have been on pause since
January, 2023, a Disparity Study and Racial
Equity Impact Analysis are underway. Staff
will present its formal findings and policy
recommendations for improving the L/SLBE
program in Fall, 2023.
Summary Description Purpose Dept Responsible Status Status Detail Extension Of On-Call Economic Consultant Professional
Service Agreements Resolution; adopted at 6/1/21 Council meeting; File ID #21-0363: Staff must return to City Council for authorization to utilize the third year option to extend the contracts. In addition, staff will provide an annual report on what firms have been used, for what services and the dollar amount.
Housing, Economic &
Cultural Security
Economic &
Workforce
Development
Completed Informational memo for Year 1 posted to
City website and can be accessed here:
https://cao-
94612.s3.amazonaws.com/documents/Econ-
Cons-Informational-Memorandum-final-12-
21-22.pdf.
Ordinance to Implement Voting Procedures For Qualified
Persons
Aged 16 Years Old And Above; File ID #21-0411: That the City Administrator is directed to prepare an ordinance for Council adoption to implement voting procedures for qualified persons aged 16 years old and above, who would otherwise be eligible to vote under state law, to vote for the Office of School Board Director on the Oakland Unified School District Board; and
That the City Administrator will prepare this ordinance in accordance with the procedures developed by the City of Oakland Election Official (City Clerk), the Alameda County Election Official (Alameda County Registrar of Voters) and the Oakland Unified School District by the October 5, 2021 Council meeting.
Trustworthy/Responsive
Gov't
City Clerk's Office Ongoing Ordinance pending further discussions with Alameda County
Summary Description Purpose Dept Responsible Status Status Detail Reduce OPD GPF Budget by 50%: Direct City
Administrator to support the development and implementation of a Council-led task-force for defining a transformational vision for public safety that dramatically shifts resources from enforcement and punishment to prevention and wellness for integration in the 2021-2023 Budget. This shall return to the Public Safety Committee after a robust community process (Resolution No. 88269 CMS)
Holistic Community Safety* Oakland Police
Dept, City
Administrator's
Office
Completed Reimagining Public Safety Task Force
(RPSTF) and 5 supporting Advisory Boards
met regularly between Sept 2020 and May
2021. At its 3/10/21 and 3/17/21 meetings,
the RPSTF approved 88 total
recommendations designed to increase
community safety through alternative
responses to calls for assistance, and
investments in programs that address the root
causes of violence and crime.
The final RPSTF report and
recommendations were heard at 4/13/21
Public Safety Committee and approved at
5/3/21 City Council meeting (File ID #21-
0217).
Enhanced Procedures for OPD Candidates: Direct the City Administrator to undertake an evaluation of the recruitment and training processes to develop enhanced procedures, such as screening for bias, seeking diversity and community
knowledge, and identifying candidates that will reflect and execute Oakland’s values in their work, with a report back to the Police Commission by October 31, 2020
Holistic Community Safety,
Trustworthy/Responsive
Gov't *
Oakland Police
Dept, City
Administrator's
Office
Completed OPD presented at 9/14/21 Public Safety
Committee.
(https://oakland.legistar.com/LegislationDetai
l.aspx?ID=5014871&GUID=1C2B39CF-
9018-43F4-824E-
C08619F823FC&Options=&Search=)
Summary Description Purpose Dept Responsible Status Status Detail Enhance and Improve Service Delivery for Elders, Youth
and Homeless Establish the Department/ Office of
Homelessness: Return to Council with an action plan within six months which will be fully implemented in the next two- year cycle. Establishing the Department on Homelessness to structurally acknowledge that it is the highest priority for the City and provide high level support for the Homeless
Commission This will also help clarify roles, responsibilities, and accountabilities amongst those on staff who are dedicated to homelessness.
Improve Quality of Life * City
Administrator's
Office, Human
Services
Deptartmnt
Completed City Adminisrator established a
Homelessness City Administrator position
with a division of 5 budgeted positions.
Strengthen the Departments of Violence Prevention and
Parks, Recreation and Youth Development (OPRYD):
Return to Council within six months with an action plan to be fully implemented in the next two-year cycle that will: a) Move OFCY to either DVP or OPRYD to better align youth
investments with other Youth
Development resources and programming; b) Move Senior
Centers/Services to OPRYD to realize efficiencies in one department managing development/ support services across the generational continuum and shared facilities; and c) Cure and correct deficiencies in Head Start.
Trustworthy/Responsive
Gov't *
City
Administrator's
Office, Dept. of
Violence
Prevention, Parks
Recreation and
Youth
Development,
Human Services
Dept.
Completed No reorganization is recommended at this
time. Superceded by FY 2022-23 Council
Directive (Youth and Families Department);
Head Start Annual report provided here:
https://cao-
94612.s3.amazonaws.com/documents/Oaklan
d-Head-Start-Annual-Report-FY-21-22-Info-
Memo-signed.pdf
Summary Description Purpose Dept Responsible Status Status Detail Reduce additional $8million of OPD overtime expenditures to be held until after review and policymaking process, and civilianization analysis, to provide tracking and accountability for
unbudgeted expenditures, and to provide civilian response for certain calls. See recommended study to provide options for civilians for special events permits, street closures, bicycle and pedestrian work etc.
Holistic Community Safety,
Trustworthy/Responsive
Gov't *
Oakland Police
Dept, City
Administrator's
Office
Completed Updates presented to Council, work onging
via subsequent Council Policy directives.
Grant funds/donated funds appear to not be being fully
properly tracked and accounted for in the budget. Such funds should be directed to the appropriate department overseeing the relevant project, through a transparent process, and included in the budget.
Trustworthy/Responsive
Gov't *
Finance, All
Departments
Completed Incorporated into FY 2021-23 bienneal
budget process. Superceded by FY 2022-23
Council Policy directive - Community Grants
(Bas).
The Administration's budget proposal includes the statement that any additional funds received can be budgeted by the Administration without return to Council, using broad lists of categories which give lowest priority to items vital to essential functions such as blight removal and Information Technology.
Therefore, remove that section, and any use of new funds shall return to Council.
Trustworthy/Responsive
Gov't *
Finance, City
Administrator's
Office
Completed This was struck out of a Resolution and has
been accomplished.
* Added during the FY 2020-2021 Midcycle Budget
FY 2020-21 Adopted Policy Directives (88174 CMS): https://oakland.legistar.com/View.ashx?M=F&ID=8713343&GUID=AFE44689-4E76-4153-8B00-7581C1FDEE3F FY 2019-21 Adopted Policy Directives (87759 CMS): https://oakland.legistar.com/View.ashx?M=F&ID=7534884&GUID=F1F8713F-36B1-4D67-805A-1802F337A973