AGENDA REPORT
TO: Steve Falk FROM: Fred Kelley
City Administrator Director, Transportation
SUBJECT: SUPPLEMENTAL – Broadway and
MLK, Jr. Way Streetscape Projects
Professional Services
DATE: May 17, 2023
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That City Council Adopt A Resolution To Authorize The City Administrator To:
1. Award A Contract To Parsons Transportation Group, Inc. Utilizing A Cooperative Agreement In The Amount Not To Exceed Five Million Five Hundred Thousand Dollars ($5,500,000) To Design The Broadway Streetscape Project Per The Federal Rebuilding American Infrastructure With Sustainability and Equity Grant; And,
2. Award A Contract To Wood Rodgers Inc. Utilizing A Cooperative Agreement In The Amount Not To Exceed Six Million Seven Hundred And Seventy Five Thousand Dollars ($6,775,000) To Design The Martin Luther King, Jr. Way Streetscape Improvements Per the Federal Rebuilding American Infrastructure with Sustainability and Equity Grant And To Provide Baseline Design and Project Management Tasks Associated With California State Transportation Agency Funding; And,
3. Adopt Appropriate California Environmental Quality Act Findings.
REASON FOR SUPPLEMENTAL
The staff report dated May 9, 2023 discussed that while the City’s Local and Small Local Business Enterprise (L/SLBE) program does not apply to cooperative agreements, both firms, under the direction of the Department of Workplace and Employment Standards (DWES), agree to utilize Oakland-certified small and local business enterprise (SLBE) firms and be subject to a penalty of one and one half times the amount that should have been awarded to small and local businesses if participation is not achieved. DWES has verified that all the proposed SLBE firms are currently certified as noted in Attachment A for Parsons Transportation Group, Inc. and Attachment B for Wood Rodgers, Inc. DWES will monitor these projects to ensure that SLBE participation is maintained through the life of the contract.
Public Works and Transportation Committee
May 23, 2023
May 18, 2023
Steve Falk, City Administrator
Subject: SUPPLEMENTAL – Broadway and MLK, Jr. Way Streetscape Projects Professional Services
Date: May 17, 2023 Page 2
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Adopt A Resolution To Authorize The City Administrator To:
1. Award A Contract To Parsons Transportation Group, Inc. Utilizing A Cooperative Agreement In The Amount Not To Exceed Five Million Five Hundred Thousand Dollars ($5,500,000) To Design The Broadway Streetscape Project Per The Federal Rebuilding American Infrastructure with Sustainability and Equity Grant; And,
2. Award A Contract To Wood Rodgers Inc. Utilizing A Cooperative Agreement In The Amount Not To Exceed Six Million Seven Hundred And Seventy Five Thousand Dollars ($6,775,000) To Design The Martin Luther King, Jr. Way Streetscape Improvements Per the Federal Rebuilding American Infrastructure with Sustainability and Equity Grant And To Provide Baseline Design and Project Management Tasks Associated With California State Transportation Agency Funding; And,
3. Adopt Appropriate California Environmental Quality Act Findings.
For questions regarding this report, please contact Nicole Ferrara, Major Projects Division Manager, at 510-238-4720.
Respectfully submitted,
Fred Kelley
Fred Kelley (May 18, 2023 11:32 PDT)
FRED KELLEY
Director, Department of Transportation
Attachments (2):
Attachment A: Parsons Transportation Group, Inc. Compliance Analysis Attachment B: Wood Rodgers, Inc. Compliance Analysis
Public Works and Transportation Committee
May 23, 2023
INTER OFFICE MEMORANDUM
TO: Nicole Ferrara, FROM: Vivian Inman,
Manager, Department of Transportation Sr. Contract Compliance Officer P
REPARED BY: Paula Peav,
Contract Compliance Officer
S
UBJECT: Compliance Analysis- DATE: May 17, 2023
Broadway Streetscape Improvement
At the request of the Department of Transportation, for the proposed contract to Parsons Transportation Group. the Contract Compliance Officer reviewed L/SLBE participation and compliance with the Equal Benefits Ordinance (EBO).
Responsive to
Social Justice
Policies
PROPOSED
L/SLBE PARTICIPATION
PERCENTAGES
EARNED PREFERENCE
POINTS
EBO Compliant?
Y/N
Company Name
Total
L/SLBE
LBE
SLBE
*VSLBE
Total
Credited
L/SLBE
Participation
Years in
Oakland
Oakland
Workforce
Total
Preference
Points
Parsons Transportation
Group, Inc.
27.1% 1.40% 25.7% 0.0% 27.1% NA NA NA NA Y
Comments: This is a cooperative agreement with another governmental agency. The 50% L/SLBE is not applicable. The firm is EBO compliant.
For questions or comments, please contact Vivian Inman at (510) 238-6261.
Attachment A
L/SLBE Participation
Parsons Transportation Group Inc.
Project Name: Broadway Streetscape Improvements
Project No.: Engineer's Est. N/A
Discipline Prime & Subs Location Cert.
Status LBE Dollars SLBE Dollars
*LPG/VSLBE Total LBE/SLBE
Dollars Total Dollars
For Tracking Purposes Only
Ethn. MBE WBE
Prime
Parsons Transportation
Group
360 Total Concept Inc
Acumen Building Enterprise
Associated Right of Way,
Inc.
Bess Utilities Solutions
CHS Consulting Group
Circlepoint Inc.
Community Design &
Architecture
Dixon & Associates (Tier 2)
Earth Mechanics Inc.
Fehr & Peers
RE.Y Engineers, Inc.
Verrano Technical Services
Oakland
Oakland
Oakland
Pleasant Hill
Hayward
Oakland
Oakland
Oakland
Palo Cedro
Hayward
Oakland
Oakland
San Ramon
UB
CB
CB
UB
UB
CB
CB
CB
UB
UB
UB
UB
UB
349,800
53,769
326,253
555,148
349,800
53,769
326,253
70,000
555,148
3,001,994
349,800
53,769
63,026
64,484
326,253
70,000
555,148
56,630
195,436
109,180
134,476
19,804
C
Public Outreach AA 349,800
Document Control/Project
Controls AA 53,769
Right of Way NL
Potholing/Utility NL
Electrical (TMP &
O Streetlight)
Envirionmental 70,000 C
Landscape C
Irrigation NL
Geotechnical NL
Electrical (Traffic Signal) NL
Surveying NL
Project Support &
Coordination
Project Totals $70,000 $1,284,970.00 $0.00 $1,354,970.00 $5,000,000 $53,769 $349,800
1.40% 25.70% 0.00% 27.10% 100% 1.08% 7.00%
Ethnicity
LBE
DOLLARS
SLBE
DOLLARS LPG/VSLBE TOTAL LBE/SLBE
DOLLARS TOTAL DOLLARS
AA = African American
AI = Asian Indian
AP = Asian Pacific
C = Caucasian
Legend UB = Uncertified Business
CB = Certified Business
H = Hispanic
NA = Native American
DBE = Disadvantaged Business Enterprise O = Other
WBE = Women Business Enterprise NL = Not Listed
Department of Workplace & Employment Standards
Contracts and Compliance Unit
PROJECT COMPLIANCE EVALUATION FOR :
Professional Services
PROJECT NO.:
PROJECT NAME: Broadway Streetscape Improvements
CO
NTRACTOR: Parsons Transportation Group
Engineer's Estimate: Contractors' Bid Amount Over/Under Engineer's Estimate
N/A N/A N/A
1. Did the 50% L/SLBE Program apply? N/A
2. Did the contractor meet the L/SLBE participation of 50% NA a) % of LBE participation
b) % of SLBE participation
c) % of VSLBE/LPG participation
3. Did the contractor receive bid discount/preference points If Yes, list the points received
1.40%
25.70%
0.00%
N/A
This is a cooperative agreement with another governmental agency.
4. Date evaluation completed and returned to Contract
Admin./Initiating Dept.
Reviewing
5/17/2023
Officer: Date: 5/17/2023
Approved By: Date: 5/17/2023
INTER OFFICE MEMORANDUM
TO: Nicole Ferrara, FROM: Vivian Inman,
Manager, Department of Transportation Sr. Contract Compliance Officer P
REPARED BY: Paula Peav,
Contract Compliance Officer
S
UBJECT: Compliance Analysis- DATE: May 17, 2023
MLK Jr. Way Streetscape Design &
Global Design Development
At the request of the Department of Transportation, for the proposed contract to Wood Rodgers, Inc., the Contract Compliance Officer reviewed L/SLBE participation and compliance with the Equal Benefits Ordinance (EBO).
Responsive to
Social Justice
Policies
PROPOSED
L/SLBE PARTICIPATION
PERCENTAGES
EARNED PREFERENCE
POINTS
EBO Compliant?
Y/N
Company Name
Total
L/SLBE
LBE
SLBE
*VSLBE
Total
Credited
L/SLBE
Participation
Years in
Oakland
Oakland
Workforce
Total
Preference
Points
Wood Rodgers, Inc. 28.4% 0% 26.76% 1.62% 28.4% NA NA NA NA Y Comments: This is a cooperative agreement with another governmental agency. The 50% L/SLBE is not applicable. The firm is EBO compliant.
For questions or comments, please contact Vivian Inman at (510) 238-6261.
Attachment B
L/SLBE
Wood Rodgers, Inc.
Project Name: MLK Jr. Way Streetscape Design & Global Design Development Project No.: Engineer's Est. N/A
Discipline
Prime & Subs
Location
Cert.
Status
LBE Dollars
SLBE Dollars
*LPG/VSLBE
Total LBE/SLBE
Dollars
Total Dollars
Certified MBE/WBE
Ethn. MBE WBE
Prime
Cultural Resources
Technical PM Sppt
Community Outreach
Landscape Architects
Transit
Geotechnical Services
Wood Rodgers, Inc.
Archaological/Historical Con
Diablo Engineering Group
360 Total Concept Inc
PGA Design
Acumen Building Enterprise
Parikh Consultants
Oakland
Oakland
Oakland
Oakland
Oakland
Oakland
Milpitas
UB
CB
CB
CB
CB
CB
UB
601,780
606,114
324,105
136,800
101,150.50
101,150.50
601,780
606,114
324,105
136,800
4,127,787.72
101,150.50
601,780
606,114
324,105
136,800
337,553
C
C
C
AA 606,114
C
AA 136,800
O
Project Totals $0 $1,668,799
26.76%
$101,150.50
1.62%
$1,769,949.50
28.39%
$6,235,290.22
100%
$136,800
2.19%
$606,114
9.72%
LBE
DOLLARS
SLBE
DOLLARS
LPG/VSLBE
TOTAL LBE/SLBE
DOLLARS
TOTAL DOLLARS
Ethnicity
AA = African American
AI = Asian Indian
AP = Asian Pacific
C = Caucasian
H = Hispanic
NA = Native American
O = Other
NL = Not Listed
Legend UB = Uncertified Business
CB = Certified Business
DBE = Disadvantaged Business Enterprise
WBE = Women Business Enterprise
Department of Workplace & Employment Standards
Contracts and Compliance Unit
PROJECT COMPLIANCE EVALUATION FOR :
Professional Services
PROJECT NO.:
PROJECT NAME: MLK Jr. Way Streetscape Design & Global Design Development
CONTRACTOR: Wood Rodgers
Engineer's Estimate: Contractors' Bid Amount Over/Under Engineer's Estimate
N/A N/A N/A
1. Did the 50% L/SLBE Program apply? N/A
2. Did the contractor meet the L/SLBE participation of 50% NA
a) % of LBE participation
b) % of SLBE participation
c) % of VSLBE/LPG participation
3. Did the contractor receive bid discount/preference points If Yes, list the points received
0.00%
26.76%
1.62%
N/A
This is a cooperative agreement with another governmental agency.
4. Date evaluation completed and returned to Contract
Admin./Initiating Dept.
Reviewing
5/17/2023
Officer: Date: 5/17/2023
Approved By: Date: 5/17/2023