Finance Department
Biennial Budget
Presentation
FY 2023-25
Erin Roseman
Director of Finance
Finance Department
In the Mayor's Proposed Budget, the Finance Department falls within the Internal and Compliance Services "Channel" and supports Improved Accountability and Management.
The budget works towards making the department more efficient, effective, and responsive to the needs of the residents and City workforce.
The Finance Department proudly serves as the fiscal steward of the City of Oakland and is committed to ethical, efficient, and responsible financial decision-making and use of the City’s assets and resources.
The Finance Department strives to foster a culture of
integrity, accountability, teamwork, and respect while providing quality governmental financial customer service.
Mission Statement
Finance Department
Budget Summary
S Finance Department
FY21-22-
Actuals
FY22-23-
Midcycle
FY23-24-
Biennial
FY24-25-
Biennial
General Funds 23,433,197 33,148,988 33,899,726 35,509,557 Special Revenue Funds 3,126,982 3,938,153 3,660,731 3,721,697 Enterprise Funds 1,754,596 2,349,258 2,351,905 2,354,705 Internal Service Funds 2,450,092 4,723,904 6,173,946 6,313,605 Capital Project Funds 5,757 7,500 7,500 7,500
Debt Service Funds 92,953 0 0 0
Fiduciary Funds/Trust & Agency Funds 2,742,719 3,576,236 4,014,736 4,093,355 Total 33,606,296 47,744,039 50,108,544 52,000,419
Finance Department
Position Summary
S
Finance Department
2022-23 Midcycle
Authorized FTE
2023-24 Proposed
Budget FTE
2024-25 Proposed
Budget FTE
Administration/Payroll 25 26 26
Budget 13 12 13
Controller 36.8 37.8 37.8
Revenue Management 63 62 63
Treasury 18 18 18
Total 155.8 155.8 157.8
Finance Department
Enhancements
1. Adds $400,000 per year in O&M for purchasing and maintaining grants management software. The City does not have a software system that has the capability of being a grant management database, nor does it have a systemic way of identifying and applying for grants. This O&M line will support the City in procuring a software system to support City Management in identifying, applying to, and reporting back to eligible grants.
➢ Service Impact:
Applying to possible federal, state, and private grant opportunities supports the City in drawing down money to spend on its residents. This is a good investment that enables the City to create more services while leveraging external resources for its residents, especially for Oakland’s Black, Indigenous, and People of Color (BIPOC) communities.
S
Finance Department
Reductions
1. Freezes vacant 1.0 FTE Assistant Revenue & Tax Administrator for FY 2023-24 in Revenue Administration, vacant 1.0 FTE Tax Enforcement Officer II and vacant 1.0 FTE Revenue Operations Supervisor in the Revenue Audit Unit, and vacant 1.0 FTE Tax Enforcement Officer II in the and vacant 1.0 FTE Office Assistant II in the Business Tax Unit.
➢ Service Impact:
The Assistant Revenue & Tax Administrator position was intended to oversee deployment of outreach programs for Oakland residents and business owners on their tax liabilities and the exemptions and extensions that are available to them. This position was also going to support the structured audit program for all sources of revenue, which will otherwise be delayed and will result in a loss of revenue which reduces funds available for much needed City programs. Without the two positions in the Revenue Audit Unit, the Unit will not have as much staff capacity to identify non-compliant accounts, which results in lower revenue for the City and would result in decreased funds to provide services for Oakland residents. Less staff support in the Business Tax Unit impacts current staff capacity because they’ll be redirected from doing administrative tasks to supporting business tax customer service. .
SIGNIFICANT BUDGETAR
Finance Department
Reductions continued
2. Freezes vacant 1.0 FTE Public Information Officer III. The Finance Department does not currently have a Public Information Officer, whose primary task would be to communicate to the public on complex, high- profile Finance issues and initiatives.
➢ Service Impact:
This position would also oversee the department’s website, Citizen’s Budget Academy, etc. Freezing this position will reduce the department’s capacity for communication on key fiscal issues as well as result in longer timeframes for updating the Finance Department webpages and intranet site to make them more usable for the public and City employees.
SIGNIFICANT BUDGETAR
Finance Department
Reductions continued
3. Freezes vacant 1.0 FTE Principal Financial Analyst in the General Ledger Unit. ➢ Service Impact:
This position can assist the Controller and Assistant Controller in producing the ACFR as well as producing other complex financial reports. Without this position, the Controller and Assistant Controller must take on these duties which can slow down the process of getting the ACFR ready for publication and available for the public to review. This position would also provide more oversight and analysis to the public about city finances in key areas of equity concern such as the contracting process. Freezing this position reduces the City’s ability to receive financial information in a timely manner and more in- depth analysis on issues of equity.
Finance Department
Reductions continued
4. Freezes vacant 1.0 FTE Financial Analyst in Treasury. ➢ Service Impact:
This position provides support for the City’s debt management and issuance to ensure the City stays in compliance and maintains its current bond rating. This position has been unfilled for some time, so freezing this position is not expected to have a negative impact on the unit.
5. Freezes vacant 1.0 FTE Business Analyst III in Payroll Unit. ➢ Service Impact:
This position would develop and enhance efficiency in the payroll business processes, respond to public information requests for payroll information and support documentation, map processes for department payroll clerks to efficiently process employee pay items. Freezing this position increases delays for both processing public information requests around City payroll and processing employee pay items.
SIGNIFICANT BUDGETAR
Questions
K-12A - Finance - Proposed FY23-25
(opengov.com)