City Council Meeting
July 18, 2023
AGENDA REPORT
TO: Jestin D. Johnson FROM: Mark Love
City Administrator Interim Human Resources
Management Director
SUBJECT: SUPPLEMENTAL – Staffing Report DATE: July 18, 2023
City Administrator Approval Date:
RECOMMENDATION
Staff Recommends That The City Council Receive A Semi-Annual Informational Report On City-Wide Staffing From The City Administrator Regarding (1) The Vacancy Rates Of All City Departments Through May 1, 2023, (2) The Vacancy Rates of Regional Local Public Entities, (3) The Analysis Of The City Workforce And Recruitment Conditions, And (4) The Budgeted Vacancy Rate For The Fiscal Year 2023-24.
REASON FOR SUPPLEMENTAL
This supplemental report responds to additional request for information made by the Finance & Management Committee at its June 27, 2023, meeting.
1. Include a chart to track hires made in the departments identified as the focus of the Council and Mayor’s Office Priorities (Oakland Public Works, Housing & Community Development, Planning and Building Department, and the Department of Transportation).
Table 1 addresses this information request. The table includes priority hires made from January 1, 2023, to June 16, 2023. The hires are categorized by Department and Classification. Please note that this chart does not include positions filled through internal promotion.
Jestin Johnson (Jul 14, 2023 08:51 PDT)
Jul 14, 2023
Jestin Johnson, City Administrator
Subject: SUPPLEMENTAL – Vacancy Rate Report
Date: July 18, 2023 Page 2
City Council Meeting
July 18, 2023
Table 1: Update On Council and Mayor’s Office Hiring Priorities
Department Classification Number of
Hires
Public Works Administrative Analyst II 1
Public Works Manager, Capital Contracts 1
Public Works Engineer, Assistant I (Office) 1
Public Works Engineer, Assistant II (Office) 1
Public Works Administrative Assistant I 1
Public Works Equipment Body Repair Worker 1
Public Works Painter 1
Public Works Public Works Maintenance
Worker
4 Public Works Sewer Maintenance Leader 1
Public Works Sewer Maintenance Worker 6
Total Public Works 18
Department of Transportation Parking Meter Collector 2
Department of Transportation Project Manager I (ELDE) 1 Department of Transportation Transportation Planner III 3 Department of Transportation Assistant to the Director 1 Department of Transportation Engineer, Assistant I (Office) 1 Department of Transportation Engineer, Assistant II (Office) 1 Department of Transportation Construction Inspector (Field) 2 Department of Transportation Public Works Maintenance
Worker
3 Department of Transportation Sign Maintenance Worker 2 Department of Transportation Transportation Planner, Senior 1 Total Department of Transportation 17
Planning & Building Department Account Clerk II (ELDE) 1 Planning & Building Department Business Analyst II (ELDE) 1 Planning & Building Department Planner II 4
Planning & Building Department Planner III 1
Planning & Building Department Planner IV 3
Planning & Building Department Public Service Representative (ELDE)
1 Planning & Building Department Specialty Combination Inspector 2 Total Planning and Building Department 13
Housing & Community Development Project Manager 1
Total Planning and Building Department 1
Jestin Johnson, City Administrator
Subject: SUPPLEMENTAL – Vacancy Rate Report
Date: July 18, 2023 Page 3
City Council Meeting
July 18, 2023
2. Provide information on the high-level recruitments and director-level vacancies, including the date of the vacancy, and the status of the recruitment and hiring process.
Table 2 includes relevant information on high-level recruitments (senior management) and director-level vacancies. The table list key positions, the vacancy date for that position, and a recruitment status summary.
Table 2: Update on Director-Level and High-Level Recruitments Position
Vacancy
Date Status
Human Services
Director
7/8/22 An Interim Director is currently in place. No recruitment needed because this position will be merged/eliminated
based on the budget adopted by City Council.
Parks, Recreation
and Youth
Development
Director
5/20/22 Interim Director in place. No recruitment needed because this position will be merged/eliminated based on the
budget adopted by City Council.
Housing and
Community
Development
Director
9/9/22 Interim Director in place. No recruitment needed because this position will be merged/eliminated based on the
budget adopted by City Council.
Economic &
Workforce Director
2/3/23 Interim Director in place. No recruitment needed because this position will be merged/eliminated based on the
budget adopted by City Council.
Project
Management III -
Citywide
Communications
Director
12/30/22 Recruitment conducted by CPSHR Consulting. The City will interview the top candidates on 7/12/23.
Department of
Violence
Prevention
3/10/23 The Hawkins Company is conducting this recruitment. The recruitment brochure is under development. We
anticipated the recruitment opening before July ends
Chief of Police 3/3/23 This recruitment is still in the early stages, but the Byers Group will act as consultant.
Director of Human
Resources
7/1/23 The Byers Group will act as consultant. A kickoff meeting is scheduled for 7/14/23.
Fire Chief 6/9/23 HRM will conduct this recruitment. A recruitment brochure is under development. HRM anticipates that the
recruitment will open before July ends.
Jestin Johnson, City Administrator
Subject: SUPPLEMENTAL – Vacancy Rate Report
Date: July 18, 2023 Page 4
City Council Meeting
July 18, 2023
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Receive A Semi-Annual Informational Report On City- Wide Staffing From The City Administrator Regarding (1) The Vacancy Rates Of All City Departments Through May 1, 2023, (2) The Vacancy Rates of Regional Local Public Entities, (3) The Analysis Of The City Workforce And Recruitment Conditions, And (4) The Budgeted Vacancy Rate For The Fiscal Year 2023-24
For questions regarding this report, please contact Mark Love, Interim Human Resources Director, at (510) 238-6450.
Respectfully submitted,
MARK LOVE
Interim Human Resources Director