Finance and ManagementFebruary 27, 2023
AGENDA REPORTTO:G. Harold DuffeyFROM:Angela Robinson PiñonInterim City Administrator Deputy City AdministratorSUBJECT:Report on 501(C)(3) Non-Profit Service ProvidersDATE:February 16, 2023City Administrator Approval Date:RECOMMENDATIONStaff Recommends That The City Council Receive An Informational Report From The City Administrator On All 501(C)(3) Non-Profit Service Providers The City Of Oakland Has Contracted With In Fiscal Years 2019, 2020, 2021, And 2022 For Homelessness And Public Safety Related Services, Including The Names Of The Organizations, The Contract Amount, The Nature Of The Work, How Many Contracts Each Organization Received During This Period, And Whether The Organization Provides Other Services To The City And What Those Services Are.EXECUTIVE SUMMARYThis informational report is intended to respond to Councilmember Caroll Fife’s request for an informational report on the City’s contracts with non-profit service providers for homelessness and public safety related services during fiscal years (FYs) 2019, 2020, 2021, and 2022. Please note that additional information about the Human Services Departments contracts, as well as, a summary of those entities with multiple agreements, will be delivered in a supplemental report to the Committee.BACKGROUND / LEGISLATIVE HISTORYThis item was initially requested to be heard at the January 23, 2023 Finance and Management Committee. And at the January 26, 2023 Rules Committee, staff requested that the item be heard at the February 27, 2023 Finance and Management Committee to allow staff additional time to prepare the report.
G. Harold Duffey, Interim City AdministratorSubject: Report on 501(C)(3) Non-Profit Service Providers Date: February 16, 2023 Page 2 Finance and Management February 27, 2023
ANALYSIS AND POLICY ALTERNATIVES This is an informational report, therefore, no modification to City policies or services are being considered. As a result, no policy alternatives were identified. However, the production of this report aligns with the citywide priority of a responsive and trustworthy government. Prior Report on Funding for Homelessness Although the scope of this report is contracts to non-profit organizations, the City Council did receive a report on the City’s funding of services towards our unsheltered/unhoused residents at the November 14, 2022 Life Enrichment Committee, that report may be accessed here: https://oakland.legistar.com/LegislationDetail.aspx?ID=5648247&GUID=A4E1D6A8-42C1-4F3A-8CFF-7518D9275EA8&Options=ID|Text|&Search=homelessness+services. Summary of Department Results The following departments queried their records to determine if they had contracted with non-profit entities for homelessness and public safety related services during the time period specified: the City Administrator’s Office (CAO), Human Services Department (HSD), Oakland Public Works (OPW), Department of Violence Prevention (DVP), the Oakland Police Department (OPD), and the Oakland Fire Department (OFD). Results for each of these departments are provided in the sections that follow. City Administrator’s Office, Neighborhood Services Division (NSD): The NSD reported that it did not have any non-profit contracts related to public safety over the time period specified in the scheduling request. Human Services Department (HSD): The Community Homelessness Services Division (CHS) funds and supervises homeless interventions throughout the City of Oakland. CHS does not directly contract with security companies for the operation of these sites. Several of the contracts with providers to operate homeless interventions do include funds for site security. Approximately thirty percent (30%) of the homeless interventions funded through CHS include a line for in-person security in the budget. Please refer to Attachment A-1 for details. Please note that additional information about the Human Services Department’s contracts for fiscal years 2019, 2020, 2021, and 2022, as well as a summary of those entities with multiple agreements, will be delivered in a supplemental report to the Committee. Oakland Public Works (OPW): OPW received Coronavirus Aid, Relief, and Economic Security (CARES) Act funding in FY 2020-21 for the following projects: Deeply Rooted, $50,000 Beautification Council, $175,000 Youth Employment Partnership (YEP), $175,000 Information about the City of Oakland’s use of CARES Act funding and projects that were supported may be found here: https://www.oaklandca.gov/topics/coronavirus-aid-relief-and- G. Harold Duffey, Interim City AdministratorSubject: Report on 501(C)(3) Non-Profit Service Providers Date: February 16, 2023 Page 3 Finance and Management February 27, 2023
economic-security-cares-act-funding. Attachment A-2 provides a summary of these three (3) contracts.Department of Violence Prevention (DVP): From FY 2018-2019 through FY 2021-22, DVP has entered into 140 contracts with thirty-five non-profit and government partners for services to address public safety and homelessness. Please refer to Attachment A-3 for more information. Please note that the DVP was established in 2017, and during the initial years of its existence, its contracts were assigned to the Human Services Department (HSD) in the City’s Oracle financial system until fiscal year 2020-2021. Safety and Services Oversight Commission (SSOC): City staff assigned to the SSOC reported that the SSOC does not have any non-profit providers that it contracts with. Oakland Police Department (OPD): From fiscal year (FY) 2018-2019 through FY 2021-22, OPD has entered into seven (7) contracts with six non-profit and government partners for services to address public safety. Please refer to Attachment A-4 for more information. Oakland Fire Department (OFD): OFD reported that it had contracted with a single organization called Mental Health First to deliver training on mental and behavioral health incident management for the Mobile Assistance Community Responders of Oakland (MACRO) Program. The total value of the contract was $12,000. Please refer to Attachment A-5 for more information. CARES Act Funding At the Rules Committee of January 26, 2023, Councilmember Fife requested that staff include information related to the CARES Act funding in its report. The CARES Act funding is noted in the individual department summaries. Information about the City of Oakland’s use of CARES Act funding and projects that were supported may be found here: https://www.oaklandca.gov/topics/coronavirus-aid-relief-and-economic-security-cares-act-funding. Actions Taken by Mayor During Council Annual Recess At the Rules meeting of January 26, 2023, Councilmember Fife requested that staff include information related to allocations initiated by the Mayor’s Office. Such actions could occur under the Council Recess periods, which are noted in the annual legislative calendar adopted by the Council. Links to agendas for actions taken over Council Recess, for the FYs covered in this report are provided in the table below.
G. Harold Duffey, Interim City AdministratorSubject: Report on 501(C)(3) Non-Profit Service Providers Date: February 16, 2023 Page 4 Finance and Management February 27, 2023
Table 1, Links to Annual Recess Agendas FYs 2018 through 2022 Agenda DateMeeting Details (Link)Office of the Mayor Annual Recess Agenda 8/23/2022 Meeting detailsCity Administrator's Annual Recess Agenda 8/24/2021 Meeting detailsOffice of the Mayor Annual Recess Agenda 8/18/2020 Meeting detailsOffice of the Mayor Annual Recess Agenda8/20/2019 Meeting detailsOffice of the Mayor Annual Recess Agenda8/13/2019 Meeting detailsOffice of the Mayor Annual Recess Agenda 8/6/2019 Meeting detailsOffice of the Mayor Annual Recess Agenda 8/21/2018 Meeting detailsOn August 20, 2019, it was reported that there was an allocation of $100,000 to the East Bay Asian Youth Center for FY 2019-20 which is included in HSDs summary report. On August 13, 2018, it was reported that it was necessary to amend a resolution which authorized several grant agreements. Those grant agreements (“contracts) are noted under the respective departments that manage those programs/services. No other actions taken during Council Recess were responsive to questions posted in the scheduling request for this item. Contracting Summary Due to the network access issues, staff is unable to access data needed to complete a summary of the non-profit entities with multiple contracts for homelessness and public safety related services in the City of Oakland. Once staff has received the completed data from all responsive departments, they will develop a summary of entities with two or more contracts with the City during FY 2018-2019 through FY 2021-22. The summary will identify each organization, the number of contracts they had during the time period, the contracting department and the fiscal year(s) that the contract covers, and a brief summary of the services they provide. As of this writing, we are unable to provide a date when that data will be available and staff can commence preparation of a supplemental report. FISCAL IMPACT There is no fiscal impact associated with the production of this informational report.
G. Harold Duffey, Interim City AdministratorSubject: Report on 501(C)(3) Non-Profit Service Providers Date: February 16, 2023 Page 5 Finance and Management February 27, 2023
PUBLIC OUTREACH / INTEREST No public outreach was conducted for the preparation of this report, other than public posting of the report on the City’s website. COORDINATION The following departments coordinated on the production of this report: City Administrator’s Office (CAO), Human Services Department (HSD), Oakland Public Works (OPW), Department of Violence Prevention (DVP), the Oakland Police Department (OPD), and the Oakland Fire Department (OFD). SUSTAINABLE OPPORTUNITIES Economic: There are no known economic opportunities associated with the production of this informational report. Environmental: There are no known environmental opportunities associated with the production of this informational report. Race & Equity: There are no known race and equity opportunities associated with the production of this informational report as no action is being considered to modify and policy or level of service; therefore, no racial equity impacts have been identified. However, given the disproportionate impacts of homelessness and violence within communities of color, particularly African Americans, this information may be informative for future policy discussions that the City may undertake.
G. Harold Duffey, Interim City AdministratorSubject: Report on 501(C)(3) Non-Profit Service Providers Date: February 16, 2023 Page 6 Finance and ManagementFebruary 27, 2023
ACTION REQUESTED OF THE CITY COUNCILStaff Recommends That The City Council Receive An Informational Report From The City Administrator On All 501(C)(3) Non-Profit Service Providers The City Of Oakland Has Contracted With In Fiscal Years 2019, 2020, 2021, And 2022 For Homelessness And Public Safety Related Services, Including The Names Of The Organizations, The Contract Amount, The Nature Of The Work, How Many Contracts Each Organization Received During This Period, And Whether The Organization Provides Other Services To The City And What Those Services Are.For questions regarding this report, please contact Angela Robinson Piñon, Deputy City Administrator, at [email protected] submitted,ANGELA ROBINSON PIÑONDeputy City AdministratorCity Administrator’s OfficeReviewed by: Estelle Clemons, Human Services DepartmentTom Morgan, Oakland Public WorksMailee Wang, Department of Violence PreventionTracey Jones, Oakland Police DepartmentMichael Hunt, Oakland Fire DepartmentAttachments (5): A-1: Human Services DepartmentA-2: Oakland Public WorksA-3: Department of Violence PreventionA-4: Oakland Police DepartmentA-5: Oakland Fire Department