APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION:
(1) ACCEPTING, APPROPRIATING, AND AUTHORIZING AGREEMENTS
FOR THE RECEIPT OF FUNDS TO SUPPORT HOMELESS PROGRAMS
FROM THE FOLLOWING SOURCES:
A) CONTINUUM OF CARE (COC) SUPPORTIVE HOUSING PROGRAM
RENEWAL FUNDS FROM THE U.S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT (HUD) IN THE AMOUNT OF
$4,989,184;
B) SOCIAL SERVICES AGENCY (SSA) FUNDS FROM ALAMEDA
COUNTY IN THE AMOUNT OF $383,400; AND
(2) APPROPRIATING FUNDS FROM THE TOURAINE HOTEL LEASE
REVENUES RECEIVED IN FY 2023-24; AND
(3) APPROPRIATING $1, 871,346 OF MEASURE Q FUNDS AND $184,000 OF MEASURE W FUNDS FOR FY 202 3-24 TO PROVIDE REQUIRED HUD
MATCH FUNDING AND TO SUPPORT THE ONGOING OPERATION OF
TRANSITIONAL HOUSING SITES; AND
(4) AWARDING GRANT AGREEMENTS TO NON -PROFIT AGENCIES
IDENTIFIED IN TABLE 1 FOR FY 2023-24 USING THE ABOVE FUNDS TO PROVIDE CRITICAL HOMELESS SERVICES; AND
(5) ACCEPTING AND APPROPRIATING ADDITIONAL GRANT FUNDS
THAT BECOME AVAILABLE FOR THE SAME PURPOSES WITHIN FY
2023-24 AND AUTHORIZING THE CITY ADMINISTRATOR TO AMEND
THE GRANT AGREEMENTS TO ADJUST THE GRANT AMOUNTS
WITHIN THE LIMITS OF THE AWARDS; AND
(6) WAIVING THE LOCAL/SMALL LOCAL BUSINESS ENTERPRISE
(L/SLBE) REQUIREMENT AND AWARDING A PROFESSIONAL
SERVICES AGREEMENT TO ASPIRE CONSULTING LLC FOR
TRAINING AND TECHNICAL ASSISTANCE FOR HUD COC AND OTHER HOMELESSNESS SERVICES IN AN AMOUNT NOT TO EXCEED $60,000 FOR FISCAL YEARS (FY) 2023-25 USING HHAP 3 FUNDS.
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WHEREAS, homelessness is a complex problem requiring many different programmatic interventions and financial resources to address the full scope of the issue; and
WHEREAS, the City of Oakland administers four local programs under the United States Department of Housing and Urban Development ( HUD) Continuum of Care (CoC) program:
(1) Housing Fast Support Network (HFSN) Transitional/Rapid Rehousing Program, (2) Oakland Homeless Youth Housing Collaborative (OHYHC) Transitional Housing Program , (3) North County Family Rapid Rehousing Collaborative (NCFRRH), and (4) North County Homeless Youth Rapid Rehousing (NCHYRRH) – all of which provide transitional and permanent housing and support services to homeless single adults, families, and transition- aged youth; and
WHEREAS, the majority of funding for these four programs comes from the HUD CoC competitive funding process, however additional funding supports the ongoing administration and operation of programs where HUD funding is lacking; and
WHEREAS, the City of Oakland has applied for and received renewal funding under the HUD CoC Program for the provision of transitional and permanent housing and support services to the homeless since 1994; and
WHEREAS, it is the practice of the City to enter into grant agreements with local entities for the provision of the transitional and permanent housing and other support services for each of the aforementioned four programs under the CoC Supportive Housing Program described in Table 1; and
WHEREAS, each individual HUD CoC program award goes through two competitive funding processes, one on the Alameda County level and one on a federal level; and
WHEREAS, City staff expects that the City of Oakland will receive HUD grants totaling $4,989,184 between April 1, 2023 and December 31, 2024, and seeks authorization to accept and appropriate those funds as they become available; and
WHEREAS, the City desires to award grant agreements with service providers for the HUD CoC Supportive Housing Programs, subject to available appropriated HUD funds, as specified in Table 1a through d; and
WHEREAS, staff may need to shift funding from a single HUD CoC grant between existing providers in order to ensure that the most effective services are being provided and to ensure that all funds are spent; and
WHEREAS, the Housing Fast Support Network (HFSN) program is located in the Touraine Hotel building owned by the City; and
WHEREAS, the City receives revenues from the HFSN lease of approximately $107,508 per year, which are set aside into the Multi Service Center/Rent Fund (1882); and
WHEREAS, staff is seeking authority to appropriate those annual lease revenues received from the HFSN to pay for maintenance and repairs to the Touraine hotel building; and
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WHEREAS, one of the HUD funding requirements for CoC is a cash/in -kind match of 25%, which is set forth in the annual HUD grant award letter; and
WHEREAS, the Alameda County (County) Social Services Agency (SSA) has partnered with the City since 1991 to provide program match funds required by the HUD CoC Program that provides support services and transitional housing to single adults experiencing homelessness; and
WHEREAS, to implement the HFSN HUD CoC program at the Henry Robinson Multi Service Center (HRMSC), the City of Oakland uses SSA funds as HUD -required match funding to enter into a grant agreement with Bay Area Community Services (BACS) to provide transitional housing and support services to single adults experiencing homelessness; and
WHEREAS, the City desires to award and enter into a grant agreement with BACS in an expected amount of $372,221 in SSA match funds for transitional housing and support services at the HRMSC in FY 2023-24 as specified in Table 1a; and
WHEREAS, the City of Oakland Fiscal Year 202 3-2025 Biennial Budget includes Measure Q and Measure W funding for homelessness programs and services; and
WHEREAS, BACS has received a grant award of Measure Q funding to provide the match support for operations of its HUD CoC funded programs providing transitional and permanent housing and support services for FY 2021-22 and 2022-23; and
WHEREAS, the City seeks authority to continue using Measure Q funding to award grant agreements to BACS for FY 202 3-24 in the not to exceed amount of $1,871,346 to provide required match funding for the HFSN program and to continue supporting the operations of its HUD CoC funded programs providing transitional and permanent housing and supportive services as specified in Table 1a; and
WHEREAS, the City seeks authority to use Measure W funding to award grant an agreement to BACS for FY 2023-24 in the not to exceed amount of $184,000 to provide required match funding for the HFSN program and to continue supporting the operations of its HUD CoC funded programs providing transitional and permanent housing and supportive services as specified in Table 1a; and
WHEREAS, the City desires to award and enter into a grant agreement with Building Futures for Women and Children for rapid rehousing and support services for families experiencing homelessness in FY 2023-24 as specified in Table 1c; and
WHEREAS, the City desires to award and enter into grant agreement s with Covenant House California for transitional and rapid rehousing and support services for transitional aged youth experiencing homelessness in FY 2023-24 as specified in Table 1b and 1d; and
WHEREAS, the City desires to award and enter into grant agreements with East Oakland Community Project for transitional and rapid rehousing and support services for transitional aged youth experiencing homelessness in FY 2023-24 as specified in Table 1b and 1d; and
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WHEREAS, Aspire Consulting LLC has thirty years of experienc e in the field of homelessness, including fifteen years in training, support, capacity building and performance improvement for local governments in the Bay Area and nationally; and
WHEREAS, the Human Services Department included this scope of work in a Request for Qualifications process; and
WHEREAS, the City received three (3) responsive and qualified proposals submitted in response to a competitive RFQ process pursuant to OMC Section 2.04.051 to provide technical support combined with training and technical assistance; and
WHEREAS, the proposal from Aspire Consulting LLC demonstrated closer alignment with the current need for technical support and assistance; and
WHEREAS, the Human Services Department desires to waive any Local and Small Local Business Enterprise (L/SLBE) program requirements in order to contract with Aspire Consulting LLC, a woman-owned small business which is certified by Alameda County’s Small Local Emerging Business (SLEB) program in an amount up to $ 60,000 in FYs 2023-25, for the provision of technical support and assistance; now therefore, be it
RESOLVED: That the City Council accepts, appropriates, and authorizes the agreement for receipt of HUD CoC Supportive Housing Program renewal funds in the amount of $4,989,184 for FY 2023-24; and be it
FURTHER RESOLVED: That said funding for the HUD CoC Program will be appropriated in the HUD -ESG/SHP/HOPWA Fund (2103), Community Housing Services Organization (78411), CoC: Housing Fast Support Network, Oakland Homeless Youth Housing Collaborative, North County Family Rapid Rehousing Collaborative, and North County Homeless Youth Rapid Rehousing Collaborative Projects ( see below ), Fostering Safe an d Healthy Communities Program (SC22) and allocated towards the grant awards set forth in Table 1 below; and be it
FURTHER RESOLVED: that the City appropriates annual lease revenues of approximately $107,508 in FY 2023-24 received in the Multi Service Cent er/Rent Fund (1882), Community Housing Services Organization (78411), Touraine Hotel Henry Project (1000541), Fostering Safe and Healthy Communities Program (SC22) for the purpose of building repairs and maintenance at the Touraine Hotel; and be it
FURTHER RESOLVED: That the City Council hereby accepts, appropriates, and authorizes the agreement for receipt of SSA funds from Alameda County in the amount of $383,400 for FY 2023-24; and be it
FURTHER RESOLVED: That the SSA funds will be appropriated in the County of Alameda Grants Fund (2160), Community Housing Services Organization (78411), County SSA to HFSN Project (see below), and Fostering Safe and Healthy Communities Program (SC22) and allocated towards the grant award set forth in the Table 1 below; and be it
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FURTHER RESOLVED: That the City Council appropriates $1,871,346 of the Measure Q Fund (2244) to the Department of Health and Human Services Fund (2128), Community Housing Services Organization (78411), Measure Q Homeless Project (1005349), Fostering Safe and Healthy Communities Program (SC22 ) to provide required match funding for the HFSN program and to implement the programming in accordance with the FY 202 3-2024 Biennial Budget Process; and be it
FURTHER RESOLVED: That the City Council appropriates $184,000 of the Measure W Fund (2270) to the Department of Health and Human Services Fund (2128), Community Housing Services Organization (78411), DP780 Administrative Project (1000017), and Fostering Safe and Healthy Communities Program (SC22)) to provide required match funding for the HFSN program and to implement the programming in accordance with the FY 2023 -2024 Biennial Budget Process; and be it
FURTHER RESOLVED: That the City Council awards grant agreements with the service providers identified in Table 1 below for the amounts specified therein to provide critical homeless services, including transitional and rapid rehousing programs, in the FY2023-24 project year:
Table 1: Housing and Urban Development (HUD) Continuum of Care (CoC) – Funded Transitional and Rapid Rehousing Projects and Associated Funds For FY 2023-24 Operational Year
GRANTEE FUNDING
SOURCE
AMOUNT* GRANT TERM CITY OF
OAKLAND FY24
PROJECT
CODES
Table 1a: Housing Fast Support Network
Bay Area Community
Services, Inc.
HUD $2,229,783 4/1/23 – 3/31/24 1006665
1006682**
OHA – LHAP*** $587,650 7/1/23 – 6/30/24 1004040
Measure Q $1,871,346 7/1/23 – 6/30/24 1005349
Measure W $173,475 7/1/23 – 6/30/24 1000017
Alameda County
Social Services
Agency
$345,060 7/1/23 – 6/30/24 1006679
Program Total: $5,207,314 (actual total $4,619,664 with removal of LHAP) **The City successfully applied to consolidate the HFSN and Holland grants in the HUD FY2021 NOFO process.
Funds from both projects are included above.
***The LHAP funds for HFSN are available but have never been utilized. The HFSN program operates out of the Touraine Hotel, a City-owned facility built in 1915. The Touraine has not passed OHA’s Housing Quality Standards (HQS) inspections. The City is in conversation with OHA about shifting these funds to The Holland, which will be able to pass HQS.
Table 1b: Oakland Homeless Youth Housing Collaborative
East Oakland
Community Project
(EOCP)
HUD $175,737 8/1/23 – 7/31/24 1006652
Covenant House
California HUD $525,735 8/1/23 – 7/31/24 1006652
Program Total: $701,472
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Table 1c: North County Family Rapid Rehousing Collaborative Cornerstone Community
Development
Corporation, dba
Building Futures for
Women and Children
HUD $840,283 11/1/23 – 10/31/24 1006650
Program Total: $840,283
Table 1d: North County Homeless Youth Rapid Re-Housing
East Oakland
Community Project HUD $476,066 1/1/24 – 12/31/24 1006675 Covenant House
California HUD $476,066 1/1/24 – 12/31/24 1006675
Program Total: $952,132
*These are the amounts the City expects to sub-grant to the respective grantees and they do not reflect the portion of administrative funds retained by the City for HUD CoC or SSA.
; and be it
FURTHER RESOLVED: That if additional grant funding becomes available from HUD, the City of Oakland, or Alameda County for the same purposes, within FY 2023-24, the City Administrator is authorized to accept and appropriate these funds to fund the HUD CoC programs identified in Table 1; and be it
FURTHER RESOLVED: That the City Administrator is authorized to amend the grant agreements with the grantees in Table 1 above as may be necessary to achieve the purposes of this Resolution, including amending the terms and adjusting the grant amounts between the programs or providers identified in Table 1, so long as the total grant amounts do not exceed the total amount of funds accepted and appropriated from HUD, the City of Oakland, and Alameda County; and be it
FURTHER RESOLVED: that the City Council finds that it is in the best interest of the City to waive the L/SLBE requirements and award a professional services agreement to Aspire Consulting LLC for FY 2023-25 in the amount of $60,000, for the reasons set forth herein and in the accompanying staff report, and hereby waives this requirement; and be it
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FURTHER RESOLVED: That prior to execution, all agreements and amendments shall be reviewed and approved as to form and legality by the City Attorney and executed copies shall be filed with the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California