APPROVED AS TO FORM AND LEGALITY
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION APPROVING ONGOING COOPERATIVE
AGREEMENTS EXCEEDING $250,000 FOR COMMODITIES
AND SERVICE CONTRACT S FOR PUBLIC WORKS
DEPARTMENT’S INTERNAL SERVICES (FLEET
SERVICES AND FACILITY MAINTENANCE) AS SET
FORTH IN TABLE 1 IN ACCORDANCE WITH CITY
COUNCIL BUDGET APPROPRIATIONS AND
ALLOCATIONS AS ADOPTED BY THE FISCAL YEAR 2023-
25 BUDGET
WHEREAS, the Oakland Public Works Department’s Bureau of Maintenance and Internal Services (BMIS) is responsible for the maintenance of the City of Oakland (City) fleet and facilities; and
WHEREAS, Oakland Municipal Code (OMC) § 2.04.080 provides that “[w]here advantageous for th e City, the City Administrator may purchase supplies or services as defined in Section 2.04.010, thr ough legal contracts of other governmental jurisdictions or public agencies that we re awarded pursuant to an appropriate competitive process […] without further co ntracting, solicitation, or formal bidding.
Cooperative agreements are subject to City of Oakland purchasing and other applicable policies and requirements set forth in the City’s standard contracts and insurance requirements”; and
WHEREAS, the acquisition of fuel, parts a nd other commodities needed to ensure continual operations of emergency and nonemergency equipment is vital and BMIS, by necessity, has entered into many commodity and service contracts through cooperative agreements over the past 6-7 years; and
WHEREAS, BMIS currently utilizes 98 cooperative purchase agreements that are valued at $250,000 or mo re (as set forth in Table 1) to acquire commodities, such as replacement parts and fuel, and to secure professional services for the outsourcing of repair work, which allows the City to sustain services to its many libraries, community centers and all other assets; and
WHEREAS, the City has
310 facilities with over 2,116,000 square feet of real
estate and large equipment fleets to maintain and service; and
2 WHEREAS, the use of cooperative agreements allows the City to ensure services are uninterrupted, provides the City with access to commodities and services at lower prices, which results in significant co st savings for the C ity, and significantly shortens the contract cycle saving staff t ime and resources because the competitive solicitation process has been completed by another agency; and
WHEREAS, City Council adopted the Fiscal Year 2023-25 Budget on June 26, 2023, which included appropriation for commodi ties and services for BMIS in an amount over the value of these 98 cooperative agreements in Table 1 that total $90,700,000; and
WHEREAS, the cooperative agreements in Table 1, are hardware, parts and other supply contracts with a few citywide service contra cts for pest control, tree services, fire alarm and elev ator services and heating, ve ntilation and air conditioning (HVAC) services; and
WHEREAS, City Council approval is requi red to continue these ongoing cooperative agreements that exceed $250,000 in value as listed in Table 1 pursuant to OMC § 2.04.030.; and
WHEREAS, the City Council finds that to the extent that these agreements are for services of a professiona l, scientific or technical nature, the services under the contracts are temporary in duration and shal l not result in the loss of employment or salary by any person having permanent status in the competitive services; now, therefore, be it
RESOLVED: That the City Council approves and to the extent necessary awards the ongoing cooperative purchase agreements exceeding $250,000 for commodities and services set forth in Table 1 for an amount not to exceed those listed in Table 1 pursuant to OMC § 2.04.030(a); and be it
FURTHER RESOLVED: That the agreements and the action being undertaken to implement are exempt from the California Environmental Quality Act (CEQA) under the following CEQA Guid eline Sections: Section 15060(c)(2) (no direct or reasonably foreseeable indirect phy sical change in the environment); Section 15061(b)(3) (no significant e ffect on the environment) ; Section 15301 (existing facilities), and Section 15309 (i nspections), each of whic h provides a separate and independent basis for CEQA clearance and when viewed collectively provide an overall basis for CEQA clearance; and be it
FURTHER RESOLVED: That the City Administrator is authorized to complete all required negotia tions, execute the agreements , and take any other action consistent with this Resolution and its basic purpose; and be it
FURTHER RESOLVED: That the City Administrator is authorized to approve any subsequent amendments to or extensions of said agreement with the exception of those related to an increase in the total dollar amount of the agreement, provided that such amendments or extensi ons shall be filed with the City Clerk’s Office; and be it
3 FURTHER RESOLVED: That all cooperative agreements executed under this resolution shall be reviewed and a pproved by the City Attorney for form and legality prior to execution and placed on file in the Office of the City Clerk.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
4 TABLE 1
COOPERATIVE AGREEMENTS OVER $250,000
5 No. Number Supplier Oakland
Vendor Description Expires On Contract
31 2021007335
GOLDEN GATE TRUCK CENTER
YES•&
COOPP, PWA - FLEET, PROVIDE PARTS AND SEVICESFORCITY VEHICLES, CITY OF SACREMENTO MASTER
CONTRACT, NO REQ
1-Feb-26
$1,000,000
32 2023008387
GOLDEN STATE FIRE APPARATUS INC
COOPP, PWA - FLEET, REPAIR ON COMMERCIAL FIRE APPARATUSMANUFACTURED BY PIERCE, SOURCEWELL CONTRACT #113021-OKC, REQ 202309863
10-Feb-26
$1,500,000
33 2021008579
GRAINGERINC.
YES•1
COOPP, PWA CITYWIDE CONTRACT, MRO Supplies, Parts, Equipment, Materials, OMNIA - City of Tucson, AZ Contract: 192163 FLEET
31-Dec-24
$2,500,000
34 2019007684
GRAYBAR ELECTRIC COMPANY INC
YES•s
COOPP; CITYWIDE, ELECTRICAL, LIGHTING SUPPLIES, & RELATED PRODUCTS-US COMMUNITIES CONTRACT# EV2370-PER REQ#
31-Jan-25
$600,000
35 2022006403 H D SUPPLY FACILITIES MAINTENANCE, LTD. COOPP: PWA INDUSTRIAL GENERAL OPERATING SUPPLIES & S ERVICES-PER U.S.COMMUNITIES#l6154 31-Dec-26 $750,000
36 2019007188
HERC RENTALS INC
YES••
COOPP;PWA;EQUIPMENT RENTAL AND RELATED PRODUCTS AND SERVICES-U.S. COMMUNITIES# 2019000318- PER REQ# FLEET
31-Oct-23
$500,000
37 2023008734 HI TECH EV S COOPP, PWA- FLEET, EMERGENCY VEHICLEUPFIT, CITY OF SAN JOSE CONTRACT OP 63077, REQ 20230985E 31-Mar-24 $500,000 38 2021005900 IDN-WILCO INC YES#lo COOPS: PWA; DOOR LOCK & K EY SERVICES & INSTALLATION-PER REQ# 202105073 1-Nov-23 $650,000 39 2022013967 I NFRASTRUCTURE TECHNOLOGIES, LLC. COOPS; PWA FISCAL-HGAC FOR MISC. SEWER CLEANING SERVICES- PER REQ# 202216329 30-Dec-23 $250,000
40 2022008412
JACK DOHENY COMPANIES INC
COOPP: PWA SEWERS-SEWER VACUUM/HYDRO EXCAVATION EQUIPMENT-SOURCEWELL CONTRACT# 122017- RVL-PER REQ#
17-Jan-26
$250,000
41 2022006501
JAM SERVICES INC
COOPP: COOP COUNTY OF ALAMEDA #901722, PWA - FISCAL, ELECTRICAL EQUIPMENT AND SUPPLIES(TRAFFIC SIGNALS AND STREETLIGHT MATERIALS) 285.00, REQ 202207518
14-Dec-23
$1,000,000
42 2020006488
JMH MARINE, LLC OBA ACCUDOCK
COOPP;OPW FISCAL-MARINEBARRIERS,BOOMS,FLOATS,MOORINGS,PARTS & ACCESSORIES-PERGSA# GS-07F- 107BA-PER REQ#
9-Jan-24
$250,000
43 2021003547 JOHNSON CONTROLS FIRE PROTECTION LP COOPS: PWA; FACILITIES;FIRE ALARM TESTING AND SAFETY EQUIPMENT MAINTENANCE 26-Sep-23 $1,500,000
44 2022001548
JOHNSTONE SUPPLY
YES#II
COOPP; PWA FISCAL; HVAC PARTS-INDUSTRIAL PRODUCTS AND SERVICES, HARDWARE AND TOOLS-PER GSA CONTRACT# GS-06F-0026N
5-Jan-23
$250,000
45 2023001062 KELLY MOOREPAINT COMPANY YES#12 COOPP; PWA FISCAL; PAINT & A CCESSORIES-MUNICIPAL BLDGS-PER REQ# 30-Nov-26 $300,000 46 2023002207 KONE INC COOPS: PWA, CITYWIDE, ELEVATOR, ESCALATOR MAINTENANCE,REPAIRS & SERVICES-GSA# 47QSHA22D002l 30-Sep-27 $950,000
47 2020008054
LACAL EQUIPMENT INC.
COOPP;OPW,BMIS,EQUIPMENT SERVICES, PURCHASE ELGIN OEM STREET SWEEPER PARTS FOR CITY OWNED EQUIPMENT-PERTOWN OF BROOKHAVEN LONG ISLAND, NEW Y ORK CONTRACT# 20190035-PER REQ# FLEET
5-May-24
$450,000
48 2020014129
LANDSCAPE STRUCTURES INC
COOPC:HOUSTON GALESTON AREA COUNCIL PARKS & RECREATION CONTRACT #PR 11-18, OPW, PWA FISCAL,
PARK, PLAYGROUND, RECREATIONAL AREA AND SWIMMING POOL EQUIPMENT AND SUPPLIES (PROJECT #1004770 MAXWELL PARK TOT LOT) 650.00, REQ 202013641
31-May-23
$274,387
49 2023002721
LEHR AUTO ELECTRIC
COOPP: PWA PATROL VEHICLE EQUIPMENT AND SUPPLIES COUNTY OF PLACER DEPARTMENT OF ADMINISTRATIVE SERVICES CONTRACT NO. SCN105300
30-Sep-23
$250,000
50 2021005219 LI NCOLN AQUATICS COOPP:PWA,POOL PARTS MAINTENANCE AND REPAIRS-CITY OFDENVER# SC0004579 31-Dec-23 $800,000
51 2019009502
MARKUS SUPPLY
YES#13
COOPP:PWA;CITYWIDE-TOOLS AND SUPPLIES-CMAS CONTRACT# 4-19-51-0069A-PER REQ#, C0-1 REQ 202014262, C0-2 REQ 202110763
31-Oct-23
$700,000
52 2019005207
MB CONTRACT FURNITURE INC
COOPP;PWA-CITYWIDE-OFFICE FURNITURE& SUPP LIES,ASSEMBLY & INSTALLATION-NIPA#ll31792- (REPLACES OLD CPO# 2018005164)-PER REQ#
6-Oct-23
$700,000
53 2020008317
MOELLER BROS. BODY SHOP
COOPP: OPW BMIS FIRE APPARATUSBODY REPAIR AND PAINT SERVICES-PER COUNTY OF ALAMEDA MASTER CONTRACT# 901803-PER REQ# FLEET
31-Dec-24
$2,500,000
54 2021006831
MONTEREY MECHANICAL COMPANY
COOPS; PWA-WATER TREATMENT & M ETAL FABRICATION INSTALLATION-PER EBMUD# 12-1908-04A-5692- PER REQ#
28-Feb-23
$700,000
55 2021003892 MULTIQUIP COOPP, PWA- EQUIPMENT, PARTS AND SERVICES FOR FLEET, SOURCEWELL MASTER #041719-MTQ 17-Jun-23 $500,000
56 2022003470
NAPA AUTO PARTS D /B/A TRACTON, GLOBAL
PARTS, STONE TRUCK
YES#14
COOPP, PWA - FLEET, AFTERMARKET VEHICLE PARTS AND SUPPLIES, SOURCEWELL CONTRACT 032521-GPC,CO 1 REQ 202302703
19-May-25
$500,000
57 2022008543
NATIONAL AUTO FLEET GROUP
COOPP, PWA-FLEET, CLASS 4-8 CHASSIS WITH RELATED EQUIPMENT, SOURCEWELL MASTER CONTRACT #060920-NAF
1-Aug-24
$1,000,000
6 No. Number Supplier Oakland
Vendor Description Expires On Contract
58 2022008527
NATIONAL AUTO FLEET GROUP
COOPP, PWA - FLEET, AUTOMOBILES, SUVs, VANS, LIGHT TRUCKS, SOURCEWELL MASTER CONTRACT #091521- NAF
8-Nov-25
$1,000,000
59 2022005501
NIXON-EGLI EQUIPMENT COMPANY
COOPP: PWA - FLEET, VEHICLE AND EQUIPMENT REPAIR AND TOWING SERVICES, COUNTY OF SACRAMENTO CONTRACT# WA00036990
8-May-23
$500,000
60 2022001904 OMEGA PEST CONTROL INC YES01s COOPS; PWA FISCAL, CITYWIDEPEST CONTROL ABATEMENT SERVICES & CERTIFICATIONS-CITY OF ALAMEDA- 30-Jun-26 $500,000 61 2020016257 OWEN EQUIPMENT SALES COOPP:PWA; BMIS EQUIPMENT SERVICES-PER CITY OF SACRAMENTO CONTRACT# 2019-0153- PER REQ# 2-Feb-24 $800,000
62 2023006566
PACE SUPPLY
YES016
COOPP; PWA-CITYWIDE-INDUSTRIAL & IRRIGATION PLUMBING SUPPLIES-CLAY PIPE-CITY OFSACRAMENTO# PRC002051
30-Sep-27
$750,000
63 2023010142
PAPE' MACHINERY INC
COOPP, PWA- FLEET, CONSTRUCTION EQUIPMENT, MASTER CONTRACT 73000-0001092 OREGON DEPARTMENT OF TRANSPORTATION, REQ 202312037
29-Jul-32
$750,000
64 2020010451
PARTS WAREHOUSE DISTRIBUTORS INC DBA CITY
AUTO SUPPLY INC
COOPP: PWA FLEET AUTOMOTIVE PARTS, BATTERIES AND ACCESSORIES (Renewal is in process)
31-Jul-23
$1,500,000
65 2021011477 PETERSON TRUCKS INCORPORATED ADMINP, PWA- FLEET, INTERNATIONAL PARTS AND SERVICES, RFQ 262684 30-Jun-24 $250,000 66 2021005858 PIRTEK SAN LEANDRO ADMINP, PWA - FLEET, HYDRAULIC HOSE PARTS AND SERVICESUPPLIER, RFQ 239509, REQ 202102763 30-Nov-23 $250,000
67 2022010674
PLAYPOWER LT FARMINGTON INC
COOPP; PWA FISCAL:PLAY GROUND EQUIPMENT, PRODUCTS, OR SERVICES-SOURCEWELL CONTRACT# 010521-PER REQ#
17-Feb-25
$300,000
68 2023004379 RED WING BRANDS OF AMERICA INC COOPP: PWA; CITYWIDESHOES AND SHOESUPPLIES-GSA# 47QSWA22D00AB 28-Sep-27 $800,000 69 2023008986 RED WING SHOE COMPANY YES017 COOPP; PWA, CITYWIDE-SAFETY SHOE PROGRAM-PER GSA# 7QSWA22D00AB 28-Sep-27 $800,000
70 2019016002
REED AND GRAHAM INC
COOPP:PWA; ASPHALT AND HYDRO-PATCH MATERIALS & SUPPLIES-PER CITY OF SUNNYVALECONTRACT# BL009769-RTC18-0148-PER BID PROPOSAL# F18 -171-PERREQ# 201915877
31-Mar-23
$250,000
71 2021007140
RON DUPRATT FORD
COOPP, PWA - FLEET, MAINTENANCE AND REPAIR ON LARGE VECHICLES, GSA MASTER CONTRACT #1-16-29- 04, REQ 202017148
9-Sep-24
$1,500,000
72 2020008835
SENTRY ALARM SYSTEMS
COOPP, PWA- CITYWIDE, FIRE ALARM TESTING SERVICES, PRESIDO TRUST CONTRACT NO. PT-2019-032, REQ 202007895
31-Dec-23
$1,833,333
73 2022003138
SHELL DOOR SERVICEINC
COOPP; PWA; FISCAL-V.A. CONTRACT- #36C-26121P-1559 - (910.00) DOOR SYSTEMS MAINTENANCE, REPAIR,
AND INSTALLATION
6-Sep-23
$350,000
74 2023010854 SHERWIN-WILLIAMS COMPANY YES01s COOPP;PWA; PAINTS,ADHESIVES,SEALANTS,LUBRICANTS-GSA# 47QSHA18D000U-PERREQ# 202312722 5-Feb-28 $250,000
75 2023003320
SILICON VALLEY FIRE INC
COOPS, PWA, FIRE SUPPRESSION SYSTEM CERTIFICATION AND REPAIRS, SANTA CLARA COUNTY FIRE;REQ 202302185
31-Jan-25
$800,000
76 2022002070
SOFSURFACES INC
COOPP:COOP SOURCEWELL #010521-SFS, PWA - MUNICIPAL BUILDINGS, PARK, PLAYGROUND,
RECREATIONAL AREA AND SWIMMING POOL EQUIPMENT AND SUPPLIES/EQUIPMENT W/RELATED ACCESSORIES/SERVICES (RESURFACING TOT LOT PLAYGROUNDS) 650.00, REQ 202202538
17-Feb-25
$1,500,000
77 2020012057 TAPCO COOPP:PWA,CITYWIDE;TRAFFIC CONTROL PRODUCTS-OMNIA PARTNERS/ U.S.COMMUNITIES # 2020-200 28-Feb-25 $400,000 78 2023007133 TELEPATH CORPORATION COOPP, PWA - FLEET, MORTOROLA PRODUCTS, SOURCEWELL #RFP 042021, REQ 202308413 23-Jun-25 $500,000 79 2018000106 TEREX UTILITIES INC COOPP:PWA-GSA CONTRACT# GS-07F?0069X-(948.00)- LIFT TRUCKS AND BUCKETSREQ 201800163 FLEEl 19-Oct-25 $450,000
80 2018005358
THE DAVEY TREEEXPERT COMPANY
COOPS: PWA, GSA CONTRACT# GS-21F-0060U-EMERGENCY TREE TRIMMING AND REMOVAL SERVICES, CO-1 PERREQ# 201915382
10-Apr-23
$400,000
81 2023001167
THEFORD STORE SAN LEANDRO
COOPP: PWA - FLEET, FORD AUTO, VAN AND PICKUP TRUCK PARTS AND EQUIPMENT, COUNTY OF ALAMEDA MASTER CONTRACT #901982
3-Sep-24
$2,000,000
82 2020011661 THEGOODYEAR TIRE& RUBB ER CO COOPP: PWA FLEET DGS CONTRACT# 1-18-26-010- PURSUIT TIRES, PASSENGERCAR AND LIGHT TRUCK TIRES 30-Jan-23 $1,500,000
83 2023008098
THEGOODYEAR TIRE & RUB BER CO
COOPP: PWA FLEET, PURSUIT TIRES, PASSENGER CAR AND LIGHT TRUCK TIRES, DGS CONTRACT# 1-23-26-016 , REQ 202309631
6-Jan-26
$1,500,000
84 2022012749
TITAN CHEMICAL TRANSFER SOLUTIONS, LLC DBA
BLUEl ENERGY EQUIPMENT
COOPP, PWA - FLEET, PROVIDE EQUIPMENT, PRODUCT, SERVICE, SOURCEWELL MASTERCONTRACT #092920, REQ 202214953
7-Dec-24
$2,500,000
85 2023012620
TOWLIFT
YES019
COOPP, PWA - FLEET, FORKLIFT REPAIRMAITENANCE AND PARTS, DGS MASTERCONRACT 1-19-39-0lB, REQ 202314863
20-Jun-24
$500,000
7 No. Number Supplier Oakland
Vendor Description Expires On Contract
86 2023006231 TURF STAR INC COOPP, PWA - FLEET, MANTENANCE EQUIPMENT, GSA MASTER CONTRACT GS-06F-001ZR, REQ 202307132 31-0ct-24 $800,000
87 2021002687
UNITED COMFORT SOLUTIONS INC.
COOPS: PWA: FISCAL-***RESTRICTED COVID 19** / "ON CALL" PROFESSIONAL SERVICES PER DGS CONTRACT# 19-47276 / CARES ACT PROJ ECTS ONLY- HVAC SERVICES & PARTS ONLY- PER REQ#
4-Aug-23
$1,500,000
88 2021001854 UNITED COMFORT SOLUTIONS INC. COOPS: P WA, CITYWIDE-HVAC S ERVICES & PARTS-PER DGS CONTRAC T# 19-47276 4-Aug-23 $2,500,000 89 2019001838 UNITED RENTALS NORTHWEST INC COOPP: PWA, INDUSTRIAL EQUIPMENT RENTAL, GSA CONTRACT NO. GS-06F-0068R, REQ 201902008 31-Jul-25 $390,000
90 2023013812
UNITED ROTARY BRUSH CORPORATION
COOPP, PWA FACILITIES, BRUSHES AND RELATED SUPPLIES, PORT OF OAKLAND CONTRACT 4086979, REQ 202316253
17-Feb-24
$250,000
91 2023001127 UNITED SITE SERVICES OF CALIFORNIA INC. COOPS, PWA; CITYWIDE PORTABLE RESTROOMS, EQUALIS MASTER CONTRACT# COG-2126C 30-Apr-26 $1,500,000 92 2018015560 WECO INDUSTRIES LLC COOPP: PWA; SEWER MONITORING PARTS & SUPPLIES-SAN JOSE# OP54579/60314-PER FLEET 30-Jun-23 $870,000
93 2018006603
WESCO DISTRIBUTION INC DBA WESCO ENERGY
SOLUTIONS
COOPP; PWA ELECTRIC LIG HTING PARTS-PER GS A# GS -07-0196U-PER REQ# 20 1807207
31-Jan-23
$500,000
94 2023010154 WESTERN S TATES OIL COMPANY COOPP, PWA - FLEET, DIESEL FUEL, COUNTY OF SANTA C LARA MAST ER CONTRACT CW2239583, REQ 11-Jan-24 $2,000,000 95 2018009088 WEST-LITE SUPPLY COOPP,PWA;STREETLIGHT LAMPS,SUPPLIES AND R ECYCLING-PER CTY.OF ALAMEDA 31-Mar-23 $700,000
96 2023011547
WEST-LITE SUPPLY
COOPP,PWA;STREETLIGHT LAMPS,SUPPLIES AND R ECYCLING-PER COUNTY OF ALAMEDA GS A AGREEMENT# 19118
31-Aug-24
$250,000
97 2023002033
WEX BANK DBA WRIGHT EXPRESS FSC
COOPP; PWA FLEET, FLEET PAYMENT SYSTEM (FPS), COOP STATE OF CA GENERAL SERVICES - CONTRACT MSA 5-19-99-19, REQ 202300927
30-Jun-25
$1,500,000
98 2021010228 WHITE CAP CONSTRUCTION S UPPLY COOPP; PWA; CITYWIDE; TOOLS & SUPPLIES-SOURCEWELL CONTRACT# 12 1218-HDS-PER REQ# 25-Jan-23 $250,000 OPW COOPP AGREEEMENT TOTALCONTRACT $90,700,786
TOTAL NUMBER OF COOPP AGREEMENT ( OAKLAND LOCAL VENDORTOTAL= 19) 98