2020010815
Approved
FILED
ci»*
JUN 13 PH 2i 30
OAKLAND CITY COUNCIL
8T779f*RESOLUTION NO. C.M.S.
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR, OR
DESIGNEE, TO:
(1) ENTER INTO AN AGREEMENT WITH PMWEB, INC. FOR A TERM BEGINNING SEPTEMBER 1, 2019, THROUGH DECEMBER 31,2023,
IN AN AMOUNT NOT TO EXCEED EIGHT-HUNDRED EIGHTY-TWO
THOUSAND DOLLARS ($882,000), INCLUDING A TWENTY FIVE
PERCENT CONTINGENCY, FOR THE PURCHASE AND
INSTALLATION OF A CAPITAL IMPROVEMENT PROJECT
MANAGEMENT SYSTEM, SOFTWARE LICENSE, TRAINING AND
SUPPORT FOR THE DEPARTMENT OF TRANSPORTATION AND
THE OAKLAND PUBLIC WORKS DEPARTMENT;
(2) WITH THE OPTION TO ENTER INTO A LICENSE, MAINTENANCE,
HOSTING, AND PROFESSIONAL SERVICES AGREEMENT WITH
PMWEB, INC., OR ITS AUTHORIZED BUSINESS PARTNERS, IN AN
AMOUNT NOT TO EXCEED SIXTY-NINE THOUSAND DOLLARS
($69,000), INCLUDING THE PURCHASE OF PRODUCTS THAT
ENHANCE PMWEB INC. SYSTEM THROUGH ADDITIONAL
FUNCTIONALITY, WITHOUT RETURN TO COUNCIL; AND,
(3) WAIVE THE COMPETITIVE PROPOSAL SOLICITATION
REQUIREMENT FOR THE ADDITIONAL PROFESSIONAL
SERVICES AGREEMENT FOR CONTINUED SUPPORT AND/OR
PRODUCTS LISTED IN (2) ABOVE
WHEREAS, the Oakland Public Works Department (OPW) and the Department of Transportation (DOT) lack a CIP Portfolio & Project Management software system (CIP PPM System) to plan, record, and track capital improvement construction project performance through each project phase and utilize; and WHEREAS, DOT and OPW currently utilize various bifurcated and cumbersome applications to manage and track City construction projects and lack a centralized software solution for project management; and
WHEREAS, DOT and OPW maintain and construct Oakland’s infrastructure and capital assets, including streets, sidewalks, sewers, storm drains, and associated 2646873v1- 2019 Template
appurtenances; facilities, buildings, structures, parks, recreation centers, libraries, and other public buildings and spaces; and
WHEREAS, as CIP spending increases and construction projects increase in volume, it is necessary to acquire a system to consolidate project data and to provide executive and managerial level access to project performance data; and WHEREAS, improvements and efficiencies will be realized in the general workflow and performance of City projects in terms of timeliness and budget, cloud-based computing, and data visualization and analysis; and
WHEREAS, a competitive multi-step solicitation process was followed pursuant to OMC Sections 2.04.042 to solicit proposals from software providers to acquire a CIP PPM system; and
WHEREAS, OMC Sections 2.04.042 D permits the City Council to waive the multiple-step solicitation process upon a recommendation of the City Administrator and a finding and determination that it is in the City’s best interest to do so; and WHEREAS, the City Administrator recommends that the Council make a finding and determination to waive the requirements of OMC Section 2.04.042 and authorize the City Administrator to enter into an Agreement with PMWeb, Inc., or its authorized business partners, for additional professional services and/or products to further enhance PMWeb post-implementation in the amount of sixty-nine thousand dollars ($69,000); now, therefore, be it
RESOLVED: That the City Council hereby authorizes the City Administrator, or designee, to: (1) enter into an agreement with PMWeb, Inc. beginning September 1,2019 through December 31, 2023, in an amount not to exceed eight-hundred eight-two thousand dollars ($882,000), including a twenty five percent contingency, for the purchase and installation of a capital improvement project management system for the Department of Transportation and the Oakland Public Works Department, including licensing agreements, and professional services for configuration, installation, training; and, (2) with the option to enter into license, maintenance, hosting and professional services agreements with PMWeb, Inc, or its authorized business partners, for continued professional services in an amount not to exceed sixty-nine thousand dollars ($69,000), including the purchase of for professional services and/or products that enhance PMWEB Inc. system through additional functionality, without return to Council; and, (3) waive the competitive proposal solicitation requirement for the additional professional services agreement for continued support and/or products listed in (2) above.
FURTHER RESOLVED: That the City Council hereby finds and determines that it is in the best interests of the City to waive the competitive proposal solicitation requirement under OMC section 2.04.042 for the agreements set forth in sub part (2) of the above Resolved recital, because PMWeb Inc’s System will be a core technology system within OPW and DOT that will require additional functional enhancements post implementation; and the reasons set forth in the staff report that accompanies this -2-
Resolution, and so hereby waives this requirement; and To Waive The Competitive Proposal Solicitation Requirement For The Above Listed Professional Services Agreements for Continued Support; and be it
FURTHER RESOLVED: That funds necessary in FY 2019-21 will be available in the Grant Clearing (Overhead) Fund (7760), OPW Overhead Clearing Project (1001288) for OPW’s share; and in Measure B: Local Streets & Roads (2211) and Measure F:
Vehicle Registration (2215) Funds, DOT Administrative Project (1003469) for DOT’S share. Funding for FY 2019-21 is all contingent upon Council’s approval and adoption of the budget; and be it
FURTHER RESOLVED: That the City Administrator is hereby authorized to execute any amendments or modifications to said agreement, including an extension of the contract term, with the exception of amendments or modifications related to an increase in total compensation or the allocation of additional funds, and provided that such amendments or modifications shall be reviewed by the City Attorney and filed with the City Clerk’s Office.
IN COUNCIL, OAKLAND, CALIFORNIA, JUL - 9 .2011
PASSED BY THE FOLLOWING VOTE:
AYES - FORTUNATO BAS, GALLO, GIBSON MCELHANEY, KALB, REID, TAYLOR, THAO AND PRESIDENT KAPLAN —
NOES -0
ABSENT-
ABSTENTION -p
ATTEST:
iA'SIMMONS
City Clerk and Clerk £f the Council of the
City of Oaklana, California
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00215286
2020010815