INTER OFFICE MEMORANDUM
TO: Ha Nguyen FROM: Deborah Barnes, Director CIP Coordinator
THROUGH: Shelley Darensburg, Senior PREPARED BY: Sophany Hang, Contract Compliance Officer Contract Compliance Officer
SUBJECT: 73rd Avenue Soil Remediation Project DATE: October 23, 2018 Project No. 1000165
City Administrator’s Office, Contracts and Compliance Unit reviewed three (3) bids in response to the above referenced project. Below is the outcome of the compliance evaluation for the minimum 50% Local and Small Local Business Enterprise (L/SLBE) participation requirement, a preliminary review for compliance with the Equal Benefits O rdinance (EBO), and a brief overview of the lowest responsible bidder's compliance with the 50% Local Employment Program (LEP) and the 15% Oakland Apprenticeship Program on the bidder's most recently completed City of Oakland project.
Responsive with L/SLBE and/or
EBO Policies
Proposed Participation
Earned Credits and Discounts
EBO Compliant? Y/N
Company Name
Original Bid
Amount
Total LBE/SLBE
LBE
SLBE
*VSLBE/LPG
L/SLBE /VSLBE
Trucking
Total Credited
participation
Earned Bid
Discounts
Adjusted Bid
Amount
Pacific States
Environmental
Contractors, Inc.
$229,900.00
50.66%
23.14%
27.51%
0.00%
92.40%
50.66%
2.0%
$225,000.00
Y
D-Line
Constructors, Inc.
$273,600.00
100.00%
0.00%
100.00%
0.00%
100.00%
100.00%
5.0%
$259,920.00
Y
*Double Counted for Very Small Local Business Enterprises (VSLBEs)
Comments: As noted above, both firms exceeded the minimum 50% L/SLBE participation requirement. Both firms are EBO compliant.
Non-Responsive with L/SLBE
and/or EBO Policies
Proposed Participation
Earned Credits and Discounts
EBO Compliant? Y/N
Company Name
Original Bid
Amount
Total LBE/SLBE
LBE
SLBE
*VSLBE/LPG
L/SLBE /VSLBE
Trucking
Total Credited
participation
Earned Bid
Discounts
Adjusted Bid
Amount
Bayview
Environmental
Services, Inc.
$198,441.50
87.98%
87.98%
0.00%
0.00%
0.00%
0.00%
0.0%
$0.00
N
Comments: As noted above, firm failed to meet minimum 50% L/SLBE participation requirement with a 25% SLBE shortfall. Therefore, they are non-responsive to L/SLBE requirement.
ATTACHMENT B - CONTRACT COMPLIANCE MEMO
Listed below is the lowest responsible bidder’s compliance with the 50% Local Employment Program (LEP) and the 15% Oakland Apprenticeship Program for the lowest bidder's most recently completed City of Oakland project.
Contractor Name: Pacific States Environmental Contractors, Inc.
Project Name:
Project No:
50% Local Employment Program (LEP)
Was the 50% LEP Goal achieved? NA If no, shortfall hours? Were all shortfalls satisfied? NA If no, penalty amount
15% Oakland Apprenticeship Program
Was the 15% Apprenticeship Goal achieved? NA If no, shortfall hours? Were shortfalls satisfied? NA If no, penalty amount?
The spreadsheet below provides details of the 50% LEP and 15% Apprenticeship Programs. Information provided includes the following data: A) total project hours, B) core workforce hours deducted, C) LEP project employment and work hour goal; D) LEP employment and work hours achieved; E)# resident new hires; F) shortfall hours; G) percent LEP compliance; H) total apprentice hours; I) apprenticeship goal and hours achieved; and J) Apprentice shortfall hours.
50% Local Employment Program (LEP) 15% Apprenticeship Program Total Project
Hours
Core Workforce
Hours Deducted
LEP Project
Employment and
Work Hours Goal
LEP Employment
and
Work Hours
Achieved
# Resident New
Hires
Shortfall Hours
% LEP
Compliance
Total Oakland
Apprenticeship
Hours Achieved
Apprenticeship
Goal and Hours
Apprentice
Shortfall Hours
A B C D E F G H I J Goal Hours Goal Hours Goal Hours
0 0 50% 0 15% 0 0 0 0 0 15% 0 0
Comments: There is no Local Employment or 15% Apprenticeship data for this firm. The firm has not had a previous City of Oakland project.
Should you have any questions, you may contact Sophany Hang, Contract Compliance Officer at (510) 238- 3723.