Oakland City Council
November 7, 2023

APPROVED AS TO FORM AND LEGALITY ________________________ CITY ATTORNEY’S OFFICE OAKLAND CITY COUNCIL RESOLUTION NO. C.M.S. RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO A COOPERATIVE PURCHASE AGREEMENT WITH PRESIDIO NETWORKED SOLUTIONS GROUP, LLC., FOR A NOT TO EXCEED CONTRACT GRAND TOTAL AMOUNT OF $1,023,111.57 WITH A TERM STARTING NOVEMBER 7, 2023 AND ENDING DECEMBER 31, 2025 TO UPGRADE THE CITY’S CORE IT NETWORK SWITCHING INFRASTRUCTRE WITH NEXT GENERATION HARDWARE, AND WAIVING THE LOCAL/SMALL LOCAL BUSINESS ENTERPRISE PROGRAM REQUIREMENTS WHEREAS, technology, including both systems and data, is the underlying pin that connects multiple City departments and agencies together and remains the basis upon which many City of Oakland processes provide services to its constituents; and WHEREAS, OMC Section 2.04.080 [Cooperate Agreement Purchasing] authorizes the use of agreements of "...other governmental jurisdictions or public agencies that were awarded pursuant to an appropriate competitive process"; and WHEREAS, the cooperative purchase is recommended to be made through California NASPO ValuePoint Cisco AR3227 CA# 7-20-70-47-01; and WHEREAS, the Local/Small Local Business Enterprise (L/SLBE) Program, Ordinance No. 13647 C.M.S., requires a minimum fifty-percent (50%) participation for all professional service contracts valued at or over fifty thousand dollars ($50,000) when there are at least three certified businesses listed in the industry, trade, or profession that constitutes a major category of work; and if at least three L/SLBEs are not certified, then the requirement is either waived, or the 50% requirement may be set at a percentage from 50 % to 0%, but not less than 20% if at least one L/SLBE is certified and available; and WHEREAS, the Council may, in its discretion, waive the requirements of the L/SLBE Program; and 2 WHEREAS, staff has determined the required upgrades and improvements must be able to integrate into existing systems and facilities and therefore limits the qualified vendors that are able to provide the equipment and professional services to facilitate the upgrades and improvements at the lowest possible cost; and WHEREAS, such information technology contracts will need to be completed within a shortened time span and will be used to upgrade existing systems, and that such waiver is reasonable and economical under the circumstances; and WHEREAS, the ability to renew and upgrade existing systems will provide significant cost savings and other efficiencies to the City, requiring the use of vendors who are familiar with the existing information technology architecture; and WHEREAS, funding for this agreement was appropriated in the biennial budget for Fiscal Year (FY) 2023 through 2025; and is available in General Purpose Fund (1010), Network Security and Maintenance Organization (46471), Cyber Incident 2023 Project (1006997); and WHEREAS, the City Administrator has determined that this contract is of a professional and temporary nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive civil service; now, therefore be it RESOLVED: that the City Council finds and determines the forgoing recitals to be true and correct and hereby adopts and incorporates them into this Resolution; and be it FURTHER RESOLVED: that the City Administrator or designee is authorized without returning to Council to negotiate and execute an agreement with Presidio Networked Solutions Group, LLC., to assist with migration of Oakland’s legacy switching infrastructure to next generation hardware for all sites operated with the City of Oakland for a Cisco hardware total amount of $900,611.57 and professional service amount of $122,500.00 for a grand total not-to-exceed contract amount of $1,023,111.57; and be it FURTHER RESOLVED: that for the reasons stated above and in the report accompanying this Resolution, the City Council hereby finds and determines that it is in the best interests of the City to waive the City’s Local/Small Local Business Enterprise program utilization requirements, and so waives these requirements for this information technology agreement/project; and be it FURTHER RESOLVED: That this Resolution shall be in effect for the entirety of the project; FY 2023 through 2025; and be it 3 FURTHER RESOLVED: That the agreement and any subsequent amendments or extensions shall be reviewed and approved by the Office of the City Attorney for form and legality prior to execution and placed on file in the Office of the City Clerk. IN COUNCIL, OAKLAND, CALIFORNIA, PASSED BY THE FOLLOWING VOTE: AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND PRESIDENT FORTUNATO BAS NOES – ABSENT – ABSTENTION – ATTEST: ASHA REED City Clerk and Clerk of the Council of the City of Oakland, California 3285426v2/SW