November 14, 2023
Finance & Management Committee
CITY OF OAKLAND
O NE F R AN K H. OG A W A PL AZ A • 3R D F L OOR • O AKL A N D, C A L IF O R N IA 9461 2
Office of the City Administrator
Jestin D. Johnson
City Administrator
FAX:TTY/TDD:
(510) 238-3301
(510) 238-2223
(510) 238-2007
November 14, 2023
(Revised 11/02/2023)
CITY COUNCIL COMMITTEE ON FINANCE AND MANAGEMENT
Oakland, California
Chair and Members of the Committee:
Subject: Scheduling of Committee Meetings
In an effort to keep Committees informed of the schedule of committee assignments, staff will provide the Committee with a list at each meeting. Staff seeks direction in management of the committee’s assignments and will offer recommendations to ensure matters are managed efficiently.
Finance and Management Committee Schedule effective March 2023: 2nd & 4th Tuesdays at 9:30 am Chair: Kevin Jenkins; Committee Members: Rebecca Kaplan, Nikki Fortunato Bas, and Janani Ramachandran; Staff: Erin Roseman, Finance Director, Tonya Gilmore, City Administrator Office, and Britney Davis, Assistant City Clerk, Office of the City Clerk.
November 14, 2023
No. Title Date Scheduled &
File ID
1 Staff Recommends That The City Council Receive a Report From The Budget Advisory Commission (BAC) Evaluating The City of Oakland’s Biennial 2023-25 Budget Process For Continual Improvement
10/19/23 [23-0815]
2 Staff Recommends That The City Council Receive An Informational Report on Measure KK Projects and Expenditures Update For The Quarter That Ended On June 30, 2023
10/19/23 [23-0817]
3 Adopt A Resolution Authorizing The City Administrator To Enter Into A Professional Services Agreement With Neuvys Technologies, An Oakland-Based, Women-Owned Technology Provider For A Grand Total Not To Exceed Amount Of $2,353,527 ($2,139,561 Plus A Ten Percent Contingency Of $213,956) For A Term Beginning December 5, 2023 And Ending December 31, 2025 To Upgrade & Consolidate The City’s Data Center And Backup Infrastructure, And Waiving The Competitive Multiple-Step Solicitation Process For The Acquisition Of Any Computerized Or Information Technology Systems
10/19/23 [23-0818]
November 14, 2023
Finance & Management Committee
November 14, 2023 continued
No. Title Date Scheduled &
File ID
4 Adopt A Resolution Awarding Grant Agreements To Camps In Common, Centro Legal De La Raza, Inc., Conservation Society Of California, Eden I & R, Inc., Family Bridges, Inc., Friends Of Peralta Hacienda Historical Park, Oakland Children's Fairyland, Inc., Oakland Parks And Recreation Foundation, Rebuilding Together Oakland, Spanish Speaking Unity Council Of Alameda County, Inc., Vietnamese American Community Center Of The East Bay, A California Public Benefit Corporation, And Vietnamese Community Development Incorporated Of The East Bay In A Total Amount Not To Exceed $1,437,428.00 For Fiscal Year 2023-24 And $1,441,068.00 For Fiscal Year 2024-25
10/19/23 [23-0816]
5 Receive An Informational Cash Management Report For The Quarter Ended September 30, 2023
10/26/23 [23-0864]
6 Adopt A Resolution Approving, In Accordance With City Council Budget Appropriations And Allocations As Adopted By The Fiscal Year 2023-25 Budget:
(1) Ongoing Finance Department Purchasing Unit Cooperative Agreements Exceeding $250,000 For Citywide Commodities And Service Contracts As Set Forth In Table 1 In An Amount Not To Exceed Thirty-One Million Six Hundred Fifty-One Thousand Four Hundred Seventeen Dollars ($31,651,417); (2) Ongoing Public Works Cooperative Purchase Agreements Exceeding $250,000 For Commodities And Service Contracts As Set Forth In Table 2A In An Amount Not To Exceed Nine Million Eighty-Nine Thousand Dollars ($9,089,000); (3) Increasing Previously Approved Department Of Public Works Cooperative Agreements Exceeding $250,000 For Commodities And Service Contracts By Nineteen Million Forty-Five Thousand Dollars ($19,045,000) As Set Forth In Table 2B For A Total Not To Exceed Contract Value Of Fifty-Six Million Two Hundred Sixty Thousand Dollars ($56,260,000); And
(4) And Adopting Appropriate California Environmental Quality Act (CEQA) Findings
10/26/23 [23-0865]
7 Receive An Informational Report On All Emergency Purchases And Contracts Authorized By The City Administrator, During Fiscal Year 2022-23, In Accordance With The Oakland Municipal Code Section 2.04.020 11/2/23 [23-0888]
December 12, 2023
No. Title Date Scheduled & File ID
1 Receive An Informational Report From The City Administrator On All 501(C)(3) Non-Profit Service Providers The City Of Oakland Has Contracted With In Fiscal Years 2019, 2020, 2021, And 2022 For Homelessness And Public Safety Related Services, Including The Names Of The Organizations, The Contract Amount, The Nature Of The Work, How Many Contracts Each Organization Received During This Period, And Whether The Organization Provides Other Services To The City And What Those Services Are
12/7/22 [22-0984]
FMC 2/27/23 moved to
Pending No Date Specific.
5/25/23 scheduled to 6/27/23
FMC, continued w/
Supplemental. Rules Comm
10/12/23 scheduled to FMC
12/12/23.
2 Receive An Informational Report Regarding OPD Overtime 10/19/23 [23-0837]
November 14, 2023
Finance & Management Committee
December 12, 2023, continued
3 Receive An Informational Report From The Oakland Fire Department On The Use Of Overtime During The Third Quarter Of Fiscal Year 2023 (FY 2023), That Includes Additional Information On Overtime Policy, Use, And Accountability
10/19/23 [23-0844]
Quarterly Reports
No. Title First
Scheduled
Last Report &
File ID
Next
Report
1 Revenue & Expenditure Report FMC 6/13/06 3/14/23 [23-0155] Nov-23 2 Receive An Informational Report Regarding The Status
Of The State And Federal Budget Development And Its
Potential Impacts On The City Of Oakland
FMC 9/27/16
[16-0125]
Informational
Memo 6/06/22
Nov-22
3 Quarterly Report On Public Safety Overtime (OPD) [18-1013] 4/25/23 [23-0149] Dec-23 4 Receive A Quarterly Report From The Oakland Fire
Department (OFD) That Includes Additional Information
On Overtime Policies, Procedures, And Controls
[18-1432] 5/23/23 [23-0218] Dec-23
5 Cash Management Report FMC 5/11/04 9/12/23 [23-0633] Nov-23 6 Receive An Informational Report Regarding Police
And Fire Retirement System Investment (“PFRS”)
[15-0100] 10/24/23 [23-0695] Jan-24
Semi-Annual Reports
No. Title First Scheduled Last Report
&File ID
Next
Report
1 Staffing Report (May and November) – At FMC on 3/28/23, Committee agreed that this report will be updated to include the time frames for hiring City employees and steps taken and proposed to shorten the length of time to recruit and hire City employees and address other challenges with filling City staffing vacancies. This information was previously reported under File ID 22-0417
Rules 2/23/06 6/1/23
[23-0460]
Nov-23
2 Status Report On Citywide Efforts To Research And Correct Negative Fund Balances
FMC 9/15/09
[09-0535]
5/23/23
[23-0342]
May-24
3 Status Update on CAD/RMS Prime 2.0 (IT) Committee
requested updates are provided twice a year on this project.
Providing information on what is being spent and why it is being spent.
FMC 7/11/17
[16-1293]
Informational
Memo
2/18/21
Aug-21
November 14, 2023
Finance & Management Committee
Annual Reports
No. Title First Scheduled Last Report
&File ID
Next
Report
1 Informational Report Providing A List Of Grants And
Donations Accepted And Appropriated By The City
Administrator On Behalf Of The City Council During The
Fiscal Year
Rules 6/19/08
[07-1482]
7/18/23
[23-0421]
Jun-24
2 Receive Informational Report On City Attorney’s Annual Report, Including But Not Limited To Financial And Litigation Trends For The Past Five Years As Well As Advisory Work, Affirmative Litigation And Special Initiatives By The Office Of The City Attorney
Rules 1/24/02
& FMC
11/14/06
2/25/20
[18-2129]
2023
3 Informational Report From The Public Works Agency On
The City Fleet
FMC 6/08/10
[09-1472]
N/A June-21
4 Equal Access Ordinance [15-0104] Informational
Memo
9/12/22
Sept-23
5 An Informational Report Regarding Worker’s Compensation FMC 11/14/06 3/28/23 [23-0154]
Mar-24
6 An Informational Report From The City Auditor On The
Status Of Required Audits
Rules 9/19/19 11/1/22
[22-0531]
TBD
7 Biannual Report On Aging And Outstanding Revenue –
Report Requested As Part Of The Motion By
Councilmember Guillen at FMC 3/8/16 2nd Quarter
Revenue & Expenditure Report. Report converted from
Semi-Annual to Annual Report at FMC on 3/28/23.
FMC 3/8/16 11/12/19
[18-2326]
TBD
8 Informational Report Listing All Purchases And Contracts Authorized By The City Administrator, Or The City
Administrator Designee, Within The City Administrator’s Contract Authority During Fiscal Year In Accordance With Oakland Municipal Code Section 2.04.020.D.2 – Report
converted from Semi-Annual to Annual Report at FMC on
3/28/23.
Rules 7/9/09
[09-0629]
4/25/23
[23-0167]
Apr-24
9 Receive An Informational Report on the City’s Compliance w/ the Prompt Payment Ordinance (OMC Chapter 2.06) with
particular attention to City of Oakland purchase contracts and grant agreements to organizations that provide services in traditionally underserved communities and in a manner that prioritizes equity.
6/07/22
[22-0417]
10 Receive An Informational Report From The City
Administrator On The Status Of Implementing Policy
Directives Passed By The City Council
6/14/23
[23-0482]
6/14/23
[23-0482]
Jun-24
November 14, 2023
Finance & Management Committee
Biennial Reports
No. Title Scheduled Last Report Next
Report
1 A Review And Possible Action On The Mayor’s
Salary (Odd-Numbered Years)
Charter Requirement
[14-1117]
7/11/23
[23-0574]
Jan-25
Pending No Date Specific
No. Title Scheduled
1 Receive An Informational Report On The City’s Work In Improving Contracting Opportunities For Local, Small, Women And Minority- Owned Businesses Including The Minutes Of All Meetings Of The Supporting Contracting Opportunities Committee And The Ad Hoc Subcommittee For Reviewing Contracts, Including A List Of All Contracts That Have Been Sent To Them For Review And Feedback, The Timeline For Such Feedback, And The Outcome Of Their Review And The Authorizing Information For The Creation Of Such Bodies, Who Was Selected To Serve On Them, By Whom Such Selection Was Made, Who Decided Which Contracts Would Be Sent To Them For Review, And On The Basis Of What Criteria, And The Status Of Enforcement Of Oakland’s Prompt Payment Policy, And To Report On What Actions The Administration Is Taking, Through These “Committees” Or Otherwise, To Remedy The Mistreatment Of DBE Subcontractors By Prime Contractors With Whom
The City Contracts.
10/13/21
[21-0697]
2 Adopt A Resolution Amending Resolution No. 89376 C.M.S., Which Awarded Grants To Community Service Providers, To Add Friends Of The Oakland Branch, A California Nonprofit Corporation, As The Fiscal Sponsor For The Grantee “National Association For The Advancement Of Colored People (NAACP)” For An Amount Not To Exceed Ten Thousand Dollars ($10,000)
6/29/23
[23-0537]
7/6/23 moved
to pending No
Date Specific.
Boards/Commission Reports (As Requested)
No. Title
1 Budget Advisory Commission
2 Business Tax Board Of Review
3 Civil Service Board
Respectfully submitted,
Judith Christian
Executive Assistant to Director (Finance)
For: Jestin D. Johnson
City Administrator
* Per Resolution No. 88266 C.M.S. Temporary Amendments to Council’s Rules Of Procedure, Informational Reports were provided by the City Administrator via publicly published memoranda. These Informational Memos may be scheduled at Rules at the request of the Chair. Informational Memos are available at the following website: https://www.oaklandca.gov/resources/info-memo.