Office of the City Clerk
Oakland City Hall,
1 Frank H. Ogawa Plaza,
Room 201
Oakland, California 94612
City of Oakland
Meeting Minutes - FINAL
*Finance & Management Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza,
Oakland, California 94612
City of Oakland Website: http://www.oaklandca.gov
9:30 AM City Council Chamber, 3rd FloorTuesday, November 14, 2023 The Oakland City Council Finance & Management Committee convened at 9:42 a.m, with Councilmember Jenkins presiding as Chairperson.
Roll Call / Call To Order
Nikki Fortunato BasExcused 1 -
Rebecca Kaplan, Kevin Jenkins, and Janani RamachandranPresent 3 - COMMITTEE MEMBERSHIP:
1 Approval Of The Draft Minutes From The Committee Meeting Of October 24, 2023 23-0877
View ReportAttachments:
A motion was made by Rebecca Kaplan, seconded by Janani Ramachandran, that this matter be Accepted. The motion carried by the following vote:
Excused Fortunato, Bas1 -
Abstained Ramachandran1 -
Aye Kaplan, Jenkins2 -
NO VOTE 0
2 Determination Of Schedule Of Outstanding Committee Items 23-0883
View Report
View Supplemental Report - 11/9/2023
Attachments:
2 Speakers Spoke On This Item
A motion was made by Rebecca Kaplan, seconded by Janani Ramachandran, that this matter be Accepted. The motion carried by the following vote:
Excused Fortunato, Bas1 -
Aye Kaplan Jenkins, Ramachandran3 -
November 14, 2023*Finance & Management Committee Meeting Minutes - FINAL NO VOTE 0
3 Subject: Budget Advisory Commission BAC FY2023-25 Budget Process Recommendations
From: Finance Department
Recommendation: Receive An Informational Report From The Budget Advisory Commission (BAC) Evaluating The City Of Oakland’s Biennial 2023-25 Budget Process For Continual Improvement
23-0815
View Report
View Attachment A
View Attachment B
Attachments:
On Consent
2 Speakers Spoke On This Item
A motion was made by Rebecca Kaplan, seconded by Janani Ramachandran, that this matter be Received and Forwarded to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 12/5/2023. The motion carried by the following vote:
Excused Fortunato, Bas1 -
Aye Kaplan Jenkins, Ramachandran3 -
NO VOTE 0
November 14, 2023*Finance & Management Committee Meeting Minutes - FINAL 4 Subject: FY 2023-25 Biennial Grants
From: Finance Department
Recommendation: Adopt A Resolution Awarding Grant Agreements To Camps In Common, Centro Legal De La Raza, Inc., Conservation Society Of California, Eden I & R, Inc., Family Bridges, Inc., Friends Of Peralta Hacienda Historical Park, Oakland Children's Fairyland, Inc., Oakland Parks And Recreation Foundation, Rebuilding Together Oakland, Spanish Speaking Unity Council Of Alameda County, Inc., Vietnamese American Community Center Of The East Bay, A California Public Benefit Corporation, And Vietnamese Community Development Incorporated Of The East Bay In A Total Amount Not To Exceed $1,415,061.00 For Fiscal Year 2023-24 And $1,412,968.00 For Fiscal Year 2024-25
23-0816
View Report
View Legislation
Attachments:
On Consent
2 Speakers Spoke On This Item
A motion was made by Rebecca Kaplan, seconded by Janani Ramachandran, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 12/5/2023. The motion carried by the following vote:
Excused Fortunato, Bas1 -
Aye Kaplan Jenkins, Ramachandran3 -
NO VOTE 0
November 14, 2023*Finance & Management Committee Meeting Minutes - FINAL 5 Subject: Status Of Measure KK Projects And Expenditures Update For The Quarter Ending June 30, 2023
From: Finance Department
Recommendation: Receive An Informational Report On Measure KK Projects And Expenditures Update For The Quarter That Ended On June 30, 2023 23-0817
View Report
View Attachment A
View Attachment B
View Attachment C
View Attachment D
View Attachment E
View Attachment F
Attachments:
1 Speaker Spoke On This Item
The Committee approved to continue this item to the January 9, 2024 Finance And Management Committee Meeting with request for the following to be included in the supplemental:
Clarification of Attachment D to identify which facilities still in the design phase, the amount of funding that they currently have versus what is needed. Also, which projects may be stalled due to lack of funds. For example: Which of the projects have more than 75 % of the funding already identified through another source? A motion was made by Janani Ramachandran, seconded by Rebecca Kaplan, that this matter be Continued to go before the *Finance & Management Committee, to be heard 1/9/2024. The motion carried by the following vote:
Excused Fortunato, Bas1 -
Aye Kaplan Jenkins, Ramachandran3 -
NO VOTE 0
November 14, 2023*Finance & Management Committee Meeting Minutes - FINAL 6 Subject: Oakland Data Center Infrastructure Upgrade
From: Information Technology Department
Recommendation: Adopt A Resolution Authorizing The City Administrator To Enter Into A Professional Services Agreement With Neuvys Technologies, An Oakland-Based, Local Business Enterprise Technology Provider To Upgrade And Consolidate The City's Data Center And Backup Infrastructure, For A Term Beginning December 5, 2023 And Ending December 31, 2025, In An Not-To-Exceed Contract Amount Of $2,505,745, Plus A Ten Percent Contingency Of $227,795; And Waiving The Competitive Multiple-Step Solicitation Process
23-0818
View Report
View Legislation
Attachments:
0 Speakers Spoke On This Item
A motion was made by Kevin Jenkins, seconded by Rebecca Kaplan, that this matter be * Withdrawn and Rescheduled to go before the *Special Finance & Management Committee, to be heard 11/27/2023. The motion carried by the following vote:
Excused Fortunato, Bas1 -
Aye Kaplan Jenkins, Ramachandran3 -
NO VOTE 0
7 Subject: Cash Management Informational Report For The Quarter Ended September 30th, 2023
From: Finance Department
Recommendation: Receive An Informational Cash Management Report For The Quarter Ended September 30, 2023
23-0864
View Report
View Attachment A
Attachments:
1 Speaker Spoke On This Item
A motion was made by Rebecca Kaplan, seconded by Janani Ramachandran, that this matter be Received and Filed. The motion carried by the following vote:
Excused Fortunato, Bas1 -
Aye Kaplan Jenkins, Ramachandran3 -
NO VOTE 0
November 14, 2023*Finance & Management Committee Meeting Minutes - FINAL 8 Subject: Citywide Cooperative Agreements
From: Finance Department
Recommendation: Adopt A Resolution Approving, In Accordance With City Council Budget Appropriations And Allocations As Adopted By The Fiscal Year 2023-25 Budget:
(1) Ongoing Finance Department Purchasing Unit Cooperative Agreements Exceeding $250,000 For Citywide Commodities And Service Contracts As Set Forth In Table 1 In An Amount Not To Exceed Thirty-One Million Six Hundred Fifty-One Thousand Four Hundred Seventeen Dollars ($31,651,417); (2) Ongoing Public Works Cooperative Purchase Agreements Exceeding $250,000 For Commodities And Service Contracts As Set Forth In Table 2A In An Amount Not To Exceed Nine Million Eighty-Nine Thousand Dollars ($9,089,000); (3) Increasing Previously Approved Department Of Public Works Cooperative Agreements Exceeding $250,000 For Commodities And Service Contracts By Nineteen Million Forty-Five Thousand Dollars ($19,045,000) As Set Forth In Table 2B For A Total Not To Exceed Contract Value Of Fifty-Six Million Two Hundred Sixty Thousand Dollars ($56,260,000); And (4) And Adopting Appropriate California Environmental Quality Act (CEQA) Findings
23-0865
View Report
View Attachments A, B And C
View Legislation
Attachments:
On Consent
1 Speaker Spoke On This Item
A motion was made by Rebecca Kaplan, seconded by Janani Ramachandran, that this matter be Approved the Recommendation of Staff, and Forward to go before the * Concurrent Meeting of the Oakland Redevelopment Successor Agency and the City Council, to be heard 12/5/2023. The motion carried by the following vote:
Excused Fortunato, Bas1 -
Aye Kaplan Jenkins, Ramachandran3 -
NO VOTE 0
November 14, 2023*Finance & Management Committee Meeting Minutes - FINAL 9 Subject: City Administrator Emergency Contract Report, FY 2022-23 From: Finance Department
Recommendation: Receive An Informational Report On All Emergency Purchases And Contracts Authorized By The City Administrator, During Fiscal Year 2022-23, In Accordance With The Oakland Municipal Code Section 2.04.020 23-0888
View Report
View Attachment A
View Supplemental Report
Attachments:
0 Speakers Spoke On This Item
A motion was made by Janani Ramachandran, seconded by Rebecca Kaplan, that this matter be Continued to go before the *Finance & Management Committee, to be heard 12/12/2023. The motion carried by the following vote:
Excused Fortunato, Bas1 -
Aye Kaplan Jenkins, Ramachandran3 -
NO VOTE 0
Open Forum
2 Speakers Spoke During Open Forum
Adjournment
There being no further business, the Oakland City Council Finance & Management Committee adjourned the meeting at 11:22 a.m.
* In the event of a quorum of the City Council participates on this Committee, the meeting is noticed as a Special Meeting of the City Council; however no final City Council action can be taken.
November 14, 2023*Finance & Management Committee Meeting Minutes - FINAL Americans With Disabilities Act
If you need special assistance, including translation services to participate in Oakland City Council and Committee meetings please contact the Office of the City Clerk. When possible, please notify the City Clerk 5 days prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in compliance with Oakland's policy for people with environmental illness or multiple chemical sensitivities, please refrain from wearing strongly scented products to meetings.
Office of the City Clerk - Agenda Management Unit
Phone: (510) 238-6406
Fax: (510) 238-6699
Recorded Agenda: (510) 238-2386
Telecommunications Relay Service: 711
MATERIALS RELATED TO ITEMS ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL
AFTER DISTRIBUTION OF THE AGENDA PACKETS MAY BE VIEWED IN THE OFFICE OF THE CITY CLERK, 1 FRANK H. OGAWA PLAZA, 1ST AND 2ND FLOOR, OAKLAND, CA 94612 FROM 8:30 A.M. TO 5:00 P.M.