2646873v9 / Attorney Initials - updated 1/9/2022
1 APPROVED AS TO FORM AND LEGALITY
DRAFT
________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
INTRODUCED BY COUNCILMEMBER [IF APPLICABLE]
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO
EXECUTE PROFESSIONAL CONSULTANT CONTRACTS FOR ON-
CALL ARCHITECTURAL SERVICES THAT FOLLOW ALL CITY
ADVERTISING AND COMPETITIVE SOLICITATION REQUIREMENTS
AND ARE AWARDED IN DIRECT SERVICE OF DELIVERING ON-CALL
ARCHITECTURAL SERVICES FOR A DURATION OF FOUR YEARS TO
THE FOLLOWING TIERS:
1. TIER 1 FIRMS EACH FOR AN AMOUNT NOT-TO-EXCEED FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) ANNUALLY TO
QUALIFIED CONSULTANTS : BARAN STUDIO ARCHITECTURE,
BLINKLAB, RPR ARCHITECTS, STUDIO 144 ARCHITECTS.
2. TIER 2 FIRMS EACH FOR AN AMOUNT NOT-TO-EXCEED TWO
MILLION DOLLARS ($2,000,000.00) ANNUALLY TO QUALIFIED
CONSULTANTS: AE3, ARCSINE, BRICK & HGA, DIALOG DESIGN,
ELS, HY ARCHITECTS, LCA ARCHITECTS, PAGE & TURNBULL, PBK,
PERKINS EASTMAN, SHAH KAWASAKI ARCHITECTS, STUDIO
BONDY ARCHITECTURE, STUDIO T-SQUARE, STUDIO PEREZ.
WHEREAS, on-call professional services provide various architectural and engineering services to support the City of Oakland (City) Capital Improvement Program; and
WHEREAS, services are necessary for projects to provide site assessment, master planning, concept design, building programming, full design services, preparation of cost estimating of plans and specifications, bid and construction support and other services; and
WHEREAS, staff utilizes the professional services for various projects such as libraries, recreation and community centers, senior centers, restroom facilities, public safety facilities and other architecturally related projects; and
WHEREAS, on June 9, 2023, the City issued a Request for Qualifications (RFQ) for On- Call Architectural Services and twenty -one (21 ) firms submitted Statements of Qualifications (SOQ); and
WHEREAS, the City received SOQs from twenty -one firms, which were evaluated by staff with experience in the scope of services and project types identified in the RFQ; and
WHEREAS, the seventeen (18) firms have been selected for recommendation to be awarded with professional services agreements to provide on -call architectural services based on staff’s evaluation, contract requirements, and assessment of City needs; and
WHEREAS, the on-call contracts are structured to advance the City’s Local and Small Local Business Enterprise goals by creating two tiers; Tier 1 includes very small and small local business consultants and given the first right of refusal to bid the work; and
WHEREAS, the Department of Public Works will provide a RFQ for On-Call Architectural Services on an annual basis if needed to expand opportunities for firms that are certified Local Business Enterprises to join the on-call pool; and
WHEREAS, all the recommended firms will be reviewed by City Department of Workplace and Employment Standards (DWES) to ensure compliance with the City Local Business Enterprise/Small Local Business Enterprise prior to project assignment through task order execution; and
WHEREAS, on-call architectural services will be funded through various individual projects and funds will be identified prior to the performance of the on-call services; and
WHEREAS, the City Council finds that the services provided pursuant to the agreements authorized hereunder are of a professional, scientific, or technical nature and are temporary in nature; and
WHEREAS, the City Council finds that the agreements shall not result in the loss of employment or salary by any person having permanent stat us in the competitive services; now, therefore be it
RESOLVED: The City Administrator is hereby authorized to execute professional consultant contracts for on-call architectural services that follow all City a dvertising and competitive solicitation requ irements and are awarded in direct service of delivering on-call architectural services for a duration of four years to the following tiers: (1) Tier 1 firms each for an amount not- to-exceed five hundred thousand dollars ($500,000.00) annually to qualified consultants: Baran Studio Architecture, BlinkLab, RPR Architects, Studio 144 Architects and (2) Tier 2 firms each for an amount not-to-exceed two million dollars ($2,000,000.00) annually to qualified consultants:
AE3, ArcSine, Brick & HGA, Dialog Design, ELS, HY Architects, LCA Architects, Page & Turnbull, PBK, Perkins Eastman, Shah Kawasaki Architects, Studio Bondy Architecture, Studio T-Square, Studio Perez; and be it
FURTHER RESOLVED: That the contract term will be for four (4) years from the date of contract execution; and be it
FURTHER RESOLVED: That the project criteria and program r equirements, project schedule and design- to budget prepared for projects in the direct service of the On -call Architectural Services, including any subsequent changes during design, will be reviewed and adopted by the Director of the Department of Public Works are hereby approved; and be it
FURTHER RESOLVED: That the City Administrator, or designee is hereby authorized to approve any subsequent amendments to or extensions of said agreement with the exception of those related to an increase in total compensation, provided that such amendments or extensions shall be filed with the City Clerk’s Office; and be it
FURTHER RESOLVED: That a copy of the Agreement will be on file in the City Clerk’s Office and will be approved for form and legality by the Office of the City Attorney.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - FIFE, GALLO, JENKINS, KALB, KAPLAN, RAMACHANDRAN, REID, AND
PRESIDENT FORTUNATO BAS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California