Finance and Management Committee
November 14, 2023
AGENDA REPORT
TO: Jestin D. Johnson FROM: Erin Roseman
City Administrator Finance Director
SUBJECT: City Administrator Emergency
Contract Report, FY 2022-23
DATE: October 2, 2023
RECOMMENDATION
Staff Recommends That The City Council Receive An Informational Report On All Emergency Purchases And Contracts Authorized By The City Administrator, During Fiscal Year 2022-23, In Accordance With The Oakland Municipal Code Section 2.04.020.
EXECUTIVE SUMMARY
This report satisfies the reporting requirements specified under Oakland Municipal Code (OMC) Sections 2.04.020.F and 2.04.020.G, which requires the City Administrator to present a report to the City Council listing all emergency purchases and contracts awarded by the City Administrator within a reasonable time of contract execution. This report presents information for the Fiscal Year (FY) 2022-23.
BACKGROUND / LEGISLATIVE HISTORY
In a situation deemed to be an emergency by the City Administrator, the Oakland Municipal Code Sections 2.04.020.F and 2.04.020.G provide the City Administrator with the authority, without previous specific action of the City Council, to bind the City by written contract or purchase order exceeding the City Administrator’s non-emergency purchase authority ($250,000.00) in any single transaction or term agreement for the purchase of supplies or payment of services or a combination of both.
ANALYSIS AND POLICY ALTERNATIVES
For FY 2022-23, the City Administrator or designee has approved a total of $9.4 million in emergency contracts. Individual contract awards for FY 2022-23 are reported in Attachment A.
This attachment lists each emergency procurement authorized by the City Administrator during this period, sorted by vendor. A brief description of the purpose of each emergency procurement is also provided, as well as the individual City department served.
City Administrator Approval
Date: Nov 1, 2023
Jestin D, Johnson, City Administrator
Subject: City Administrator Emergency Contract Report, FY 2022-23 Date: October 2, 2023 Page 2
Finance and Management Committee
November 14, 2023
The presentation of this report supports the Citywide priority of responsive, trustworthy government. It provides information on all emergency purchases and contracts authorized by the city administrator and provides assurance to policy makers and the members of the public that these awards are compliant with the contracting authority delegated to the City Administrator per OMC 2.04.020.
FISCAL IMPACT
This item is for informational purposes only and does not have a direct fiscal impact or cost.
PUBLIC OUTREACH / INTEREST
No outreach was deemed necessary for the proposed policy action beyond the standard City Council agenda noticing procedures, because this report is for informational purposes only.
COORDINATION
This report was prepared by the Controller’s Bureau.
SUSTAINABLE OPPORTUNITIES
Economic: There are no direct economic issues associated with this informational report.
Environmental: There are no direct environmental opportunities associated with this informational report.
Race & Equity: This informational report lists all emergency purchases and contracts authorized by the City Administrator and provides assurance to policy makers and the members of the public that these awards are compliant with the contracting authority delegated to the City Administrator per OMC 2.04.020. While no direct race or equity opportunities are associated with this informational report, it provides a foundation upon which policymakers may consider further actions to promote these goals.
Jestin D, Johnson, City Administrator
Subject: City Administrator Emergency Contract Report, FY 2022-23 Date: October 2, 2023 Page 3
Finance and Management Committee
November 14, 2023
ACTION REQUESTED OF THE CITY COUNCIL
Staff Recommends That The City Council Receive An Informational Report On All Emergency Purchases And Contracts Authorized By The City Administrator, During Fiscal Year 2022-23, In Accordance With The Oakland Municipal Code Section 2.04.020.
For questions regarding this report, please contact Pooja Shrestha, Assistant Controller at 510- 238-6776.
Respectfully submitted,
Erin Roseman (Oct 31, 2023 18:37 PDT)
ERIN ROSEMAN
Finance Director
Finance Department
Reviewed by:
Stephen Walsh, Controller
Prepared by:
Pooja Shrestha, Assistant Controller
Attachments (1):
Attachment A: City Administrator’s Office – Approved Emergency Contracts, July 2022 – June 2023